FREE 14+ Quotation Letter Samples in PDF | MS Word | Pages | Google Docs

Communicating with your clients is a vital aspect when it comes to a business. It definitely makes a big difference about how you are going to be seen as a business entity. Business letters follow a certain format, so you have to make sure that you adhere to this. Using a business letter can help you get your message across better in a formal manner. This ensures that what you are trying to convey is clearly understood.

Communicating with your clients is a vital aspect when it comes to a business. It definitely makes a big difference about how you are going to be seen as a business entity. Business letters follow a certain format, so you have to make sure that you adhere to this. Using a business letter can help you get your message across better in a formal manner. This ensures that what you are trying to convey is clearly understood.

A quotation letter is a type of business letter that you use to convince a customer to use your product or service. This lists down all the products or services that you have or you are offering with its corresponding cost. We have nine quotation sample letters you can refer to when you want to save time in making your quotation letters.

Sample Quotation Letter Format In Word

Sample Quotation Letter Format In Word Free Download

Cover Letter for a Cost Quotation Template

Quotation Sample Letter In Word

Sample Quotation Letter

Price Quotation Letter

How to Write a Quotation Letter

When a potential client requests for a sample quote on the costs of your services or products, be sure that you are ready to give him/her a quotation letter. Here are a few tips to keep in mind when it comes to writing your quotation letter.

1. Make sure to follow a block format since this is a business letter (see business letter samples).

2. Be sure you are able to address the client correctly and spell his/her name properly. Use proper titles such as Mr., Ms., Mrs., Dr., Engr., etc.

3. Mention the purpose why you are writing the letter and give a short description of the quotations included in the letter to help the client understand your letter better.

4. Elaborate in detail the goal of your quotation letter. Avoid swaying away from the important details and focus solely on what your letter is about.

5. Show your appreciation to the recipient by simply saying thank you for allotting a little bit of their time to read your letter. You may also see consultant quotations.

6. If you have any additional documents to attach, do not hesitate to do so. You can send your clients a form where they can indicate which services or products they will avail. You may also see builder quotations.

Sample Letter For Quotation Request PDF

What is a quotation document?

A quotation document, often referred to as a quote or a price quote, is a formal statement issued by a seller to a potential buyer. It outlines the proposed prices for goods or services, including the terms and conditions of the sale. The quotation typically includes details such as product or service descriptions, quantities, unit prices, total costs, and any applicable taxes or fees. It serves as a written record of the seller’s offer and provides the buyer with the necessary information to make an informed purchasing decision. Once accepted by the buyer, a quotation may form the basis of a contract between the two parties.

Quotation Business Letter

Quotation Cover Letter in PDF

Request Price Quotation Letter Format in PDF

Quotation Letter Format In Word (Doc)

Who Can Use Quotation Letter Samples?

Startup companies and established business can make use of quotation letters, especially if they want to win the client over in order to get the project. Using the templates will help the company write on that will be convincing, formal, and professional. If a quotation letter is badly written, you will definitely lose the opportunity of turning a potential client into a constantly returning one. Therefore, with the help of these price quotation you will be able to create a letter that will be top-notch in quality.

Sample Of Quotation Letter

Quotation Letter Example

What is the short form of quotation?

The short form of “quotation” is commonly abbreviated as “quote.” A quote is a succinct representation of the proposed cost or price for goods, services, or work. It encapsulates essential details such as item descriptions, quantities, unit prices, and any applicable terms and conditions. The term “quote” is extensively used in business and commerce, facilitating efficient communication between sellers and buyers during price negotiations or transactions. It is a fundamental tool for conveying pricing information, making it accessible and easily understandable.

In addition to its business context, the term “quote” is also prevalent in everyday language. People commonly use it to refer to an estimated cost or a statement extracted from a piece of literature, speech, or conversation. The versatility of the term makes it widely recognized and accepted, contributing to its usage across various industries and communication scenarios where succinctly conveying pricing or textual information is crucial.

Simple Price Quotation Letter

Request for a Quotation Letter Template

Why Use Quotation Letter Samples?

1. The sample quotation letters in this article can be used by different industries to attract potential clients to avail of their offers.

2. The templates are all accessible in this article and can be directly downloaded by just simply clicking the DOWNLOAD button. They can also be downloaded free of charge. You may also see construction quotations.

3. There are nine samples in this article. Each template comes with different layouts and designs.

4. The templates come in PDF (.pdf) and Word Document (.doc) format, which are easy to store on your computer, mobile device, and storage devices. You may also see repair quotations.

5. Editing will be easy since the formats these documents come in are highly compatible with many devices. You can edit each according to the needs of your business or clients.You may also see sales quotations.

How to Write a Quotation Letter?

Writing a sample quotation letter involves several key steps to effectively communicate pricing details and terms to a potential client or customer. Begin by addressing the recipient professionally, including their name and contact information. Clearly state that the document is a quotation letter. Introduce your company briefly, highlighting key qualifications or unique selling points. Specify the products or services being quoted, providing detailed descriptions and quantities.

Include a breakdown of costs, specifying prices, taxes, and any applicable fees. Clearly outline payment terms and delivery conditions. Express gratitude for the opportunity to provide a quote and encourage further discussion or negotiation. Include a deadline for acceptance and any relevant terms and conditions. Close the quotation letter with a professional salutation and your contact information. Ensure clarity, professionalism, and accuracy throughout the letter, and proofread carefully before sending. This structured approach ensures a clear and concise quotation letter that facilitates transparent communication with potential clients.

How do you quote an official letter?

To quote an official letter, begin with the sender’s address, followed by the date. Add the recipient’s address, a formal salutation, and an introductory paragraph. Insert the quoted text with proper indentation, enclosed in quotation marks. Conclude the quoted text with a citation and any necessary explanation. Resume the letter with additional content, closing with a formal closing and the sender’s signature. Adhere to a professional tone and formatting throughout an official letter.

General FAQ’s

1. What is a quotation letter?

A quotation letter is a formal document sent by a business to a prospective client, providing details about the cost and terms of products or services requested by the client.

2. What is the format of giving quotation?

The format of giving a sample quotation typically includes a professional header, recipient details, a salutation, an introduction, itemized product or service details with prices, payment terms, and a closing statement.

3. How do I make a quotation?

To create a quotation, include your company’s details, recipient information, a polite greeting, a concise introduction, a breakdown of products or services with prices, clear payment terms, and a closing statement.

4. What is a quotation sample?

A quotation sample is a representative example of a document containing detailed pricing information for products or services. It typically includes itemized costs, terms, and conditions for potential business transactions.

5. Why is quotation used?

Quotations are used to provide detailed pricing information for products or services in a formal and transparent manner. They help businesses communicate costs, terms, and conditions to potential clients or customers.

In conclusion, a quotation letter, express gratitude for the opportunity, restate the benefits of choosing your products or services, and encourage further discussion or negotiation. Include a polite closing statement, invite questions, and provide your contact information for any clarifications.