A job application cover letter is one of the documents applicants are required to submit when applying for work. Writing a cover letter is a standard practice that applicants generally do unless they are asked not to. This document informs the recipient what the attached documents were about, who required them, the name of the author, what they are desiring to achieve, what actions were required, and more. Cover letters can be sent in email writing format, an attachment to an email, a field in an applicant’s online application, or a direct message on social media.
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What is a Letter Outline?
An outline is a tool that writers use to organize their ideas relevant to a topic or thesis statement into sound and logical order. The tool enables the arrangement of major topics, subtopics, and supporting information. However, an outline is not only used by professionals for their technical writing, biography writing, business writing, or more but can also be used by applicants for writing their cover letters. An effective cover letter informs potential employers of who the applicant is, what position they want, and the reason for considering hiring them for that position.
How to Write a Letter Outline
Formal letters are documents written with the use of formal language, followed by a specific format. Formal letter formats include the author’s address, the date when it was written, the receiver’s address, a salutation, body paragraphs, a concluding statement or paragraph, and enclosures. A cover letter also referred to as a covering letter, motivational letter, motivation letter, or letter of motivation, follows the same format. The letter is commonly written in three paragraphs, outlining why the applicant is applying for a particular position, an overview of their professional background, and the reason for their qualifications.
Step 1: Choose the Appropriate Type of Cover Letter
Before starting your letter-writing process, determine first the type of cover letter you must use. All of these types can help you land a job interview but it would also depend on your work experience or profile and the company you are applying for. Some businesses implement a company policy of hiring applicants through advertisements.
Step 2: Format Your Cover Letter
Begin by writing using the basic writing format such as using the standard font style, size, margin, letter spacing, and alignment. Then, provide your complete name, address, contact information, email, and date of writing as well as the hiring manager’s name, job title, company name, and address. Start the letter with a salutation and strong opening statement then write what you can offer the company and explain your motivation for your application.
Step 3: Include a Call-to-Action Statement
Conclude your letter with call-to-action statements by reiterating your value and summing up your qualifications, asking for a call or meeting, and restating how you can help or contribute to achieving the company’s business goals.
Step 4: End With a Sign-Off
Like other formal business letters, cover letters also use a closing format. Write “Sincerely” followed by your complete name one or two lines below. You can include a digital copy of your signature in your sign-off to add a professional touch.
What are the different types of cover letters?
There are six types of cover letters which are the application cover letter, prospecting cover letter, networking cover letter, email cover letter, and referral cover letter.
What are the tips when writing a letter?
Professional letters are written in simple, short, and business formats in a traditional format. Most letters are also written on a single page, use plant fonts like Times New Roman, Arial, or Calibri, use one-inch margins, and single space, are aligned to the left and are printed on plain white paper.
Why do applicants need to write a cover letter?
With a cover letter, job applicants can address, introduce, and summarize their CV. this letter can direct their CV to the correct recipient and inform them of the reason for sending them their CV. it also contains statements on how the applicant’s qualifications match the job description.
Printed professional letters are commonly used for essential communications like recommendation letters, resignation letters, company communications, business and legal correspondence, and cover letters. It follows a writing format that allows the author to organize their words in a clear and concise manner while ensuring that it is easy to read and looks professional.
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