FREE 12+ Quotation Proposal Samples in MS Word | PDF | Google Docs | Pages

Quotation proposals are very crucial in businesses that are capable of providing materials, products, or services in bulk. Whether you are sales associate, staff, or a business owner, you need to know how to prepare an effective quotation proposal that can entice potential buyers.

To know more about the quotation proposals, download the template on this page. You can also check out our collection of Quotation Samples that are also available for free download.

Quotation Proposal Template

Business Proposal Word Template

Simple Proposal Template

Basic Proposal Outline Template

Simple Proposal Outline Template

Sample Proposal Template to Print

Sample Price Quotation Proposal

Quotation for Business Proposal

Quotation for Service Proposal

What Are Quotation Proposals?

Quotation proposals are documents that contain the estimation of prices for specific products and services that a potential buyer needs for a particular project. This document is prepared by a business associate, staff, or business owner and subsequently sent to potential buyers. In order for a sales contract to arise, the potential buyer or customer must formally accept a quotation proposal.

What Are the Essential Parts of a Sales Quotation?

• Header, which basically means that the word “Quotation Proposal” is placed at the topmost center part of the document’s first page in order to notify the potential buyer immediately as to the type of document that he/she is perusing.
• Name of the business
• Name of the potential buyer or customer
• A column for the name of the items of products or services
• A column for the specific price per unit
• A column for discounts if an item is bought in bulk (not applicable in all cases)
• Payment terms
• Warranty
• Validity of quotation

Aside from the basic quotation proposals, we also have Builders Quotation Samples that would be useful to you if you are involved in a construction firm or a hardware store. This would definitely make you communicate prices with your customers more easily. To access these templates, click on the link provided.

Quotation Proposal Letter

Quotation for Project Proposal

Quotation Proposal Form in PDF

Quotation Proposal Request Form

Quotation Bid Proposal

How Important Are Quotation Proposals?

• Attract potential buyer/s in a bid

Usually, potential buyers want to avail the cheapest items without compromising the quality of the products/services. It is for this reason that a bidding is held in order for them to assess which potential supplier can best provide them with their needs. Upon bidding, the potential suppliers would provide the potential buyer with a quotation proposal or a sales quotation. A potential supplier’s chances of getting chosen would be increased if he/she would make his/her price offers affordable.

• Price flexibility 

A quotation proposal is not final, it allows potential buyers to haggle with the price. Since a quotation proposal does not give rise to legally binding sales contract, a potential supplier may choose to acquiesce to the potential buyer’s price preferences. Also, potential suppliers would have enough time to consider buying from other distributors in order to avail cheaper products that can be sold at a price that the potential buyer agrees to. In this way, both the potential supplier and potential customer would be satisfied.

• Adjustment of purchase specifics

Another benefit of sending a quotation proposal is the fact that the customers have more options when it comes to the specific materials that can be used for the project as well as the terms of payment and mode of delivery that they prefer. In this manner therefore, a sales quotation serves as the pre-sales contract negotiation.

Speaking of quotation proposals, we also have a collection of  Project Quote Samples that you may also download for free. Simply click on the link provided.