Purchase quotations allow companies and businesses to communicate with their potential customers regarding the prices of the commodities they offer. This quotation is crucial in gaining more customers or retaining old ones since it provides both potential suppliers and potential customers to make negotiations regarding the sale.
If you are currently handling a business, then you need to know how to make a purchase quotation. To help guide you through your quotation creating, download our templates on this page. These are easily customizable since these are available in PDF and Word formats. For more reference, you can also check out our collection of Quotation Samples that are also available for free download.
Purchase Quotation Template
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Purchase Quotation Request: What Is It?
A purchase quotation request is a document that consists a request from a potential buyer to a potential seller for a purchase quotation. This letter is usually comprised of the necessary formalities as well as the itemized list of products that a potential buyer thinks he/she needs. In response to a purchase quotation request, a potential supplier would then prepare a purchase or sales quotation.
On the other hand, a purchase quotation that is accepted by a potential buyer would result to the issuance of a legally binding sales order.
Aside from purchase quotations, we also have Sales Quotation Samples that are also available for free download. You may access it by clicking on think provided.
Purchase Quotation Request
Purchase Quotation Form
Stock Purchase Quotation Sample
What Is a Purchase Quotation?
A purchase quotation is a document that consists of a list of the items that a particular potential buyer would need. This list also includes the corresponding prices of each item. A purchase quotation is most useful during biddings in which the potential suppliers would eagerly compete with each other in order for their quotations to get chosen or accepted by a potential buyer. Though a purchase quotation is not an essential document for each sales contract or for the issuance of a sales order, in cases however, when a purchase quotation is issued, it is logically before any type of final agreement between potential buyer and potential seller has been acquiesced to by both parties.
A purchase quotation must have basic parts that must necessarily be present in every purchase quotation. Some of those are the following:
- At the topmost part of the document, the words “Purchase Quotation” should be written at the center and in bold letters. This is to show the potential buyer immediately what type of document that you are sending him/her.
- The name of the company or business making the purchase quotation
- The address and contact details of said company
- Name of the potential buyer and other buyer details
- A list of the items that the potential buyer might want to purchase
- A list of the items’ corresponding prices.
- A column for special instances when a potential seller would allow discounts if a potential buyer opts to buy a particular item by bulk or in large quantities
- Payment terms
- Possible taxable amounts
- Expiry date of quotation. A purchase quotation must have an expiry date (usually 30 days) since economic factors can affect the inflation of the prices of commodities.
- Total amount of estimated costs
Speaking of quotations and its uses, you might also be interested in our collection of Price Quotation Samples. These templates are also available in PDF and Word formats and easily customizable should you decide to use it. You may access these templates by clicking on the link provided.
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