FREE 14+ Sample Project Proposal Letter Templates in MS Word | PDF | Google Docs | Pages

A project proposal letter is used by entities to pitch the project concept or idea that they want to materialize. It may be presented to the business partners of the project, clients who need an initial plan for the project that they will hire an entity for, or to possible sponsors of a project that will be done.

A project proposal letter is used by entities to pitch the project concept or idea that they want to materialize. It may be presented to the business partners of the project, clients who need an initial plan for the project that they will hire an entity for, or to possible sponsors of a project that will be done.

If you are tasked to create a project proposal letter, you may use our downloadable samples of project proposal letters to guide you in writing the particular document. Other than that, you may also browse through our templates of Sample Letters that may help you in other written transactions that you may currently be involved with.

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Project Proposal Letter Format

Project Description

It is very important for a project proposal letter to relay the project description as it is one of the main items that can convince the entities to whom the letter is for to give their trust regarding the possible project venture being presented. The items that can help you further describe the project are as follows:

• State the purpose of the project. You may list down all the items that are involved in the project creation and what will be its effects to the stakeholders should the project be successful.
• The items of consideration including the strengths and weaknesses of the project must be discussed. You may also add the external factors that can affect the business like the threats that may make the project fail and the prepared measures that you have to reduce or remove the impact of the threats to the project.

Budget

A project proposal letter also needs to provide the information regarding the budget that will be allotted for the project. This includes the following details:

• the overall budget needed by the project for its completion,
• the breakdown of the items that are needed by the project and the cost of each items, and
• the sources of the project fund.

Aside from our project proposal letter templates, you may also download our samples of Contract Agreement Letter templates.

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Project Procedures and Processes

A project proposal letter must include the details of the project concerning the procedures that will be followed and the processes that are needed to be done to assure the completion of the project at the expected time given by the client. A few items that may be included in this area of the project proposal letter are as follows:

• discuss the timeline of the project including the steps that should be implemented and the time frame of each step to provide a comprehensive time calculation of the suggested project duration;
• provide information about the needed items, materials, equipment, and tools that will be used in different phases of the project; and
• the data on the processes that will be done within the project time frame and the workforce needed for these specific processes must be incorporated in this document.

Kinds of Project Proposal Letters

A few samples of project proposal letters done for specific purposes of discussion are as follows:

• Construction Project Proposal
• Interior Design Project Proposal
• Project Management Services Proposal
• Design Project Proposal
• Project Funding Proposal

Other than our templates of project proposal letters, you may also want to view our Sample Fundraising Letter templates for additional references about a different kind of letter that you may need in future transactions concerning the particular subject matter.