Are you eager to leave your job? Perhaps you are not satisfied with your salary in your present job? Or worse, your present working environment can only present you with a limited number of growth and skills enhancement opportunities? If you are experiencing any of these difficulties, then perhaps it is time for you to resign from your job. When you have decided that resignation is the best course of action there is, you must be careful that you do not do so in haste. Indeed, you can’t simply just up and leave your job at the bat of an eye. You must be careful in following certain prescribed resignation procedures that are considered as appropriate. Also, you must submit a timely and well-structured resignation letter.
Should you be in the process of writing a resignation letter, you must be aware that there are certain contextual factors that can affect the way you must write it. Therefore, the content of your resignation letter must depend on the factors that surround your decision to leave your job. In order to know how to appropriately write a resignation letter that fits your circumstance, you must be able to know the different types of resignation letters. Whether you are about to write an immediately effective resignation letter, a two-weeks notice period resignation letter, or even a maternity resignation letter, we’ve got the templates for you! These templates can serve as your reference when writing. Aside from our collection of informative templates, we also seek to provide you with better insights on how to write each type of resignation letter. What are you waiting for? Read on below and download the templates that suit your needs!
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Immediate Resignation Letter in PDF
No Notice Resignation Letter Template
Sample Resignation Letter with a Notice Period
Resignation Letter with a Notice Period Template
What Is a Resignation Letter with a Notice Period?
The observation of a notice period is perhaps the primary rule on the proper resignation. In fact, it does not even have to be specified in your employment contract. Common corporate practices and proper employment decorum inherently require each employee to observe a notice period. Now, if you are new to the concept of proper resignation, then it is understandable if your thoughts are hazy when it comes to notice periods. A notice period is a duration of time that spans between the moment an employee would formally send his/her resignation letter and the moment when the resignation takes effect. A notice period is extremely important for a number of reasons. The following points profoundly explicate the reasons why the observation of a notice period is important:
Enough time to look for a replacement.
When you are able to observe a notice period, your manager or employer would be given an ample amount of time to look for another person who can fill in your job position once you leave it.
You can help during the transition period.
When you comply with a notice period, you can help your employer feel a sense of relief that they are able to avoid the great trouble of having to mentor your replacement or the person who would perform your job functions once you resign. In a way, you are giving back to your company by willingly offering your services during the transition period.
Good reputation as an employee.
Indeed, when you think about it, you might be able to ask yourself why you must observe a notice period when you no longer have the need to serve your old company since you are leaving it anyway. However, do not make the mistake of thinking in such myopic lenses. Perhaps you can’t see an instant benefit in observing a notice period, but it can greatly influence your future as a worker. This is so because the tone that you have left your previous jobs would be remembered by your managers and when the times comes for you to apply for job or promotions in other companies, your future employers might do a background check on your character and work ethics. You may never know that in the future, you won’t get hired simply because you have left your previous jobs abruptly. That is why, if you are thinking about achieving your career goals within your personal time schedule, you must take great care in protecting your long-term reputation.
Two Weeks Notice Period Resignation Letter Template
What Are the Different Kinds of Resignation Letters with a Notice Period?
A notice period can vary from 3 days to a month. Here are some of the most commonly observed notice periods:
- 3-Day Notice Period
- 2-Week Notice Period
- 30 Days Notice Period
Tips for Writing a Resignation Letter with a Notice Period
Do you need any help in writing your resignation letter? You can follow these time-tested rules in writing effective resignation letters with a notice period:
- Follow a proper format when writing your resignation letter. Consider the spacing, lines, alignment, and margin size. Above all else, you must write the content of your letter in such a way that it fits the situation you are in when you are about to leave the company. To obtain more information about the proper formatting of resignation letters and its different types, you may download from our wide collection of formal resignation letter templates on this page.
- Start your resignation letter with a proper heading.
- Write the return address. It must contain 2–3 lines that consist of your complete name, your job title, the name of the department you belong in, and your complete address.
- Write the inside address. This is where you place the information of your recipient who is usually your immediate head, your manager, or employer.
- Write the date when you are going to send your resignation letter. It doesn’t matter if you have already prepared your letter days ahead or a week before you plan on sending it. You must always place the date when you actually send your letter.
- Write the salutation.
- “Dear Mr.”
- “Dear Ms.”
- “Dear Mrs.”
- Make sure that you address them personally. Never create a resignation letter that states, “To Whom It May Concern.” That is gravely impolite and it shows how little effort you are making during the resignation process.
- When writing your letter’s body, start with a short and warm greeting.
- After the greeting, proceed on stating your intentions to resign in clear terms. Cite the specific date when you are planning to resign from your job position.
- While it may not be considered as necessary for you to offer a reason behind your resignation, it is however considered as a common courtesy to do so. That is why you may opt to state briefly why you want to resign. You need not overdo this part by going into details on the job offer you have accepted in another company.
- It is best for you to expressly state your willingness to help your company during the transition period by looking for a qualified candidate who can fill in your position. On top of this, you can also narrate how you plan on mentoring your replacement. Your manager and employer would be filled with gratitude if you assure them that your replacement would be able to successfully perform your job functions by the time that you would leave your present company.
- Lastly, conclude your letter’s body by expressing your gratefulness toward your company and employer. You can expound on the number of skills you have learned during your term in the company.
- End your letter with a formal polite remark.
- Below the polite remark, sign off your name and signature.
Now that you know the basics, go ahead and draft your resignation letter now! Should you want to obtain more knowledge on the proper steps you need to take before sending a resignation letter, you can browse our website’s articles that cater to your resignation-related questions!
Resignation Letter for Personal Reasons Template
What Is a Resignation Letter without Notice Period?
A resignation letter without a notice period is a type of resignation letter that does not contain terms pertaining to the employee’s willingness to subscribe to policies on notice period observance. A notice period is the span of time that stretches between the moment an employee makes his/her formal announcement of resignation to the human resource manager or employer and the moment when such resignation would take effect. As discussed, there are several notable reasons why a notice period is beneficial to both the employer and the employee. Indeed, an employee who resigns without observing a notice period is doomed. There is a great chance that his/her long-term reputation as a professional or a worker would be tainted unless he/she is able to end things properly with his/her authority.
If you are one such employee who is planning to tender an immediately effective resignation, then you must have the decency to be empathetic toward the plights of your coworkers and your company when their daily business operations would be disrupted by your abrupt departure. You must handle this matter with the delicacy that it deserves, otherwise your long-term career reputation would be doomed.
Do you need any help in resigning from your job immediately? Here are some rules you can follow when doing so:
Talk to your immediate head as soon as possible.
As soon as you are able to decide that you are going to leave your job in haste, you must notify your immediate head right away. This can be your team leader or your department head or supervisor. Talk to him/her about the reasons why you must leave your job immediately. Most of the times, the reason why a resigning employee would resign without observing a notice period is due to the fact that they have accepted a job offer from another company that wants them to start working right away. Usually, when job candidates are hired, they are at least given a week to prepare their employment papers and go through a prescribed medical examination. However, there are always special cases when a new hire would be made to assume his/her job position immediately. That is why if you are placed in such a situation, then you must tell your immediate head at your present company why there is a need for you to resign immediately. Be clear with your reason and make sure that you are able to make him/her empathize with you. One way for you to gain their empathy is to show them that you are aware of the consequences of your abrupt departure and that you would try your best to help your company cope even after you would leave.
Be flexible.
Since you are aware that there is a myriad of tasks that you need to do in order for it to be easier for the next person who would fill in your position once you leave, you have to organize all the documents and tasks in such a way that your replacement can easily fall into the rhythm of performing his/her job functions without having to cull out information from you. In cases when there are still a lot of documents and tasks you need to turn over and you are already running out of time, you can always set up a meeting with your replacement for mentoring. You can simply mentor your replacement after you have performed your duties in your new company. You won’t even have to do this by physically going to your old company’s establishment if that is not feasible. You can converse with your replacement through chat, Skype, email, or phone.
Send your resignation letter.
Of course, you must not forget this part. It doesn’t matter that you are in such a hurry to leave your job for a new one. You must always send a timely resignation letter before you actually leave your position. This is only proper so that you may keep your reputation as a worker intact and untainted. Remember, it is already bad enough that you are not observing a proper notice period. The least that you could do is offer your willingness to help the company find a replacement or mentor a replacement and send a resignation letter that clearly describes the reason behind your abrupt resignation.
E-mail Resignation Letter Template
Sample Thankful Resignation Letter
What Is a Thankful Resignation Letter?
A job experience at any company is always a perfect opportunity to learn something. No matter how toxic a work environment may be or would be unfacilitative it is of growth, there is always some kind of learning that an employee can partake from these seeming difficulties. That is why, if you are sending a resignation letter for personal reasons, a resignation letter with a notice period, or even a resignation letter without a notice period, there must at least be a line or two wherein you express your thankfulness for the lessons you have learned from your experiences in the company.
For some employees, their learning from a company may be plenty, especially for those who have worked for a company for quite a long time. If you are one such employee, then you must effectively communicate your gratitude to your employer or manager by sending a thankful resignation letter. There are several reasons why you must send a thankful resignation letter. Those are the following:
Positive reinforcement
Whenever your employer or manager would be made aware of the specific actions that you have produced a positive effect on one of their employees, they are more likely to continue doing their actions or mind-set for which you are thankful for. In a way, you are making things better for the colleagues you have left in the company and for those who would work for the company in the future.
Retaining the professional bond
It is important to remain connected with your previous managers, colleagues, and employers. As the saying goes, “what comes around goes around.” If you are known to be an affable worker who is able to go along with previous colleagues, it is more likely that your long-term reputation as a worker would reflect such. Hence, it will be easier for you to get accepted for a job position in the future. Furthermore, your affability and ability to connect with people effectively would play a vital role in helping you get promoted easily in the future. Remember, a promotion usually means that you are to be given more responsibilities. The bigger your responsibilities are the more likely it is for you to be required to constantly communicate with other workers, business agents, and even with your superiors.
Future recommendation
Due to the positive note that you have left your previous job, then you keep the line open with your previous managers and employers. This makes it easier for you to ask them for a recommendation letter in the future.
Appreciative Resignation Letter Template
Thank-You Resignation Letter Template
Resignation Letter for a Job Template
Letter of Resignation Template
Sample Generic Resignation Letter
Important Tips When Writing a Thankful Resignation Letter
When you are in the process of recalling the wonderful memories you have with your company, it is easy for you to get carried away in a sea of emotions. As helpful as your memory may be, make sure that you do not let these dictate the content of your resignation letter. Always remember that a resignation letter is a formal letter. That is why, to help guide you in writing a resignation letter that is thankful as well as formal, here are some tips you can observe:
Be genuine.
Just like in any kind of formal letter, you must avoid using superfluous words of praise as this would be taken by your manager or employer negatively. Indeed, nobody wants to receive words of thanks that are not genuinely felt by the utterer.
Be specific.
When you are thanking your employer or manager, you have to make sure that you are able to state specifically which actions or policies you are thankful for. Otherwise, if you spout mere words of thanks that are of a general nature, your gratefulness may be questioned by the reader for its authenticity level. Also, your manager or employer would find it hard to feel a sense of satisfaction upon reading your thank-you lines when they do not know which of their actions you are thankful for. Always ascribe to them the actions that they have actually performed in the past. Do not issue vague terms of appreciation.
Use a formal language.
A thankful or grateful resignation letter may assume a less formal tone due to the emotional aspects that it inherently contains. However, this does not excuse an employee to use informal terms. Far be it for an employee to even go as far as incorporating expletives and name-callings.