Writing a resignation letter to bid your job farewell is one thing; but handing in a resignation letter to not just let your employer know that you are quitting, but also how you truly feel about the company, is another thing entirely. It is easy to write resignation letters. You can just simply look through Sample Letters, copy the format (and even the content)—and voila! You have yourself a letter of resignation.
Although it can be tempting to be brutally honest in your resignation letter, there are certain no-nos you will need to avoid when writing such a document. Furthermore, it is best that you are able to take several points into consideration before you even begin writing one.
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Before you sit in front of your computer to look through Sample Resignation Letters as a means of preparing yourself for writing one, there is a pivotal first step you must do before you begin typing out that document. You must be certain that you are willing to leave the organization you work for, and that you have a sense of surety with the plans you have once you let go of your job.
Apart from being completely certain that you are willing to bid farewell to your job, there are pointers you should take into mind when you write that resignation letter. Though your resignation signifies your departure from the company, as well as the end of your affiliation with them, you must make it your objective to leave your job on good terms.
Here are some things you must remember when writing a resignation letter:
- Be clear and specific in your letter. Do not be vague, particularly with your reasons and with the date you will be leaving the company. The last thing you would want your employer to think is that your vague resignation is merely a cry for attention or a way of protesting. That is why it is important that you are one hundred percent sure with your decision to resign.
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- Give prior notice to your supervisor. Before you even write your letter, it is most ideal if you talk things over with your supervisor. Tell them of the struggles you are going through that can be factors to your resignation. These struggles can be related to your job, or they can be personal. Talking to your supervisor will allow you to be guided with your decision.
- Do not denigrate the company and/or the system that they follow. If you have been going through a rough patch, and the cause of which is the way things go in the company you work for, it is best for you to not mention it in your letter. What you can do is simply convey it to your supervisor verbally. Moreover, if you are planning to work for a different organization, avoid using language that may seem as if you are implying that working for a different company will be a better experience than working for the one you are saying goodbye to.
- Make your letter sound sincere. Professional Resignation Letters are inherently solemn, particularly in terms of its tone. Stick with this rather than trying to sound overly positive as it may come across insincere and just plain rude.
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