Leaving one’s job takes a lot of courage. It is not every day that you are able to will fully drive yourself out from your comfort zone in order to hurdle new challenges in a different workplace. That is why, it is understandable that between the thought of starting another job at another company and resigning from your present one, there is little room for you to carefully plan how you must construct your resignation letter sample. This is quite understandable as resignation is never an easy thing. If you are in the process of writing a resignation letter, then you came to the right place! In this article, we would guide you how to construct a resignation letter and we also provide you with some tips on how to go about your resignation. For more reference on writing resignation letters, download our resignation letter templates on this page.
Leaving one’s job takes a lot of courage. It is not every day that you are able to will fully drive yourself out from your comfort zone in order to hurdle new challenges in a different workplace. That is why, it is understandable that between the thought of starting another job at another company and resigning from your present one, there is little room for you to carefully plan how you must construct your resignation letter sample. This is quite understandable as resignation is never an easy thing. If you are in the process of writing a resignation letter, then you came to the right place! In this article, we would guide you how to construct a resignation letter and we also provide you with some tips on how to go about your resignation. For more reference on writing resignation letters, download our resignation letter templates on this page.
Download Resignation Letter Bundle
Employee Resignation Letter
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Employer’s Name],
I am writing to formally announce my resignation from [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].
After much consideration, I have decided to [mention the reason for leaving, e.g., pursue another career opportunity, focus on personal reasons, or simply leave it as a decision for personal growth]. This decision was not made lightly, and I deeply appreciate the opportunities for professional and personal development that you have provided me during my time with the company.
I am committed to ensuring a smooth transition and will do everything in my power to hand over my responsibilities effectively. I am willing to assist in training my replacement or to provide support in any other way that can help minimize the impact of my departure.
I have truly enjoyed my tenure at [Company Name], and I am grateful for the opportunity to work with such a talented and dedicated team. I look forward to staying in touch, and I hope our paths cross again in the future.
Thank you again for the opportunity to be a part of [Company Name]. Please let me know how I can assist during this transition period. I wish the company continued success and growth in the future.
Sincerely,
[Your Name]
Resignation Letter For Teacher
Jane Doe
123 Education Lane
Teachertown, ED 45678
Email: [email protected]
Phone: (555) 123-4567
Date: March 29, 2024
Principal Sarah Smith
Springfield Elementary School
456 Learning Drive
Teachertown, ED 45679
Dear Principal Smith,
I am writing this letter to formally resign from my position as a 5th-grade teacher at Springfield Elementary School, effective April 29, 2024. This decision has not been easy and comes after considerable thought and reflection. My decision to leave is due to personal reasons that require my full attention at this time.
I want to express my deepest gratitude for the opportunity to be a part of the Springfield Elementary School community. Over the past three years, I have grown professionally and personally, and I have genuinely enjoyed my time teaching and learning from my students. It has been a privilege to contribute to their academic growth and to be part of such a supportive and dedicated team of educators.
I am committed to making this transition as smooth as possible for my students and the school. I will ensure that all my teaching materials and plans are up-to-date and organized for my successor. Additionally, I am more than willing to assist in the search for a new teacher and to provide support in any way I can during the transition period.
I cherish the relationships I’ve built here and hope to maintain them even after my departure. Please let me know if there’s anything specific you would like me to do in the coming weeks. I am eager to help in any way to ensure a seamless transition.
Thank you again for the opportunity to be part of such an exceptional educational community. I look forward to staying in touch, and I wish Springfield Elementary School continued success in the future.
Sincerely,
Jane Doe
Resignation Letter For Toxic Workplace
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], with my last day being [Date, typically two weeks from the date of the letter].
This decision has not been easy and comes after considerable thought about my professional journey and personal well-being. While I have cherished the opportunity to work with a talented team and contribute to our shared goals, I find that the current work environment is not conducive to my professional growth or mental health.
I believe it is in my best interest to step back and explore new opportunities where I can continue to grow and thrive in a positive and supportive environment. I am grateful for the valuable experiences and skills I have gained during my time at [Company Name] and for the professional relationships I’ve developed.
I am committed to ensuring a smooth transition and will do everything in my power to hand over my responsibilities effectively. I am willing to assist in the training of my replacement or help in any other way to minimize the impact of my departure.
Please let me know how I can assist during this transition period. I wish [Company Name] and all my colleagues the best, and I hope for the company’s continued success.
Thank you for the opportunity to be part of [Company Name].
Sincerely,
[Your Name]
Resignation Letter For Principal
Thomas Harper
789 Academy Way
Education City, ED 90123
Email: [email protected]
Phone: (555) 987-6543
Date: March 29, 2024
Dr. Emily Johnson
Superintendent
Education City School District
123 School District Office Drive
Education City, ED 90125
Dear Dr. Johnson,
I am writing to formally submit my resignation from my role as Principal of Lincoln High School, effective April 30, 2024. This decision was made after much consideration and reflection on my personal goals and the future direction of my career.
Serving Lincoln High School for the past eight years has been one of the most rewarding experiences of my professional life. I am proud of the work we have done together as a community to foster a nurturing and effective learning environment for our students. Together, we have achieved significant milestones in academic performance, extracurricular participation, and community engagement.
I am deeply grateful for the support and collaboration from the staff, students, and parents of Lincoln High School. Their dedication and commitment to excellence have been the driving force behind our successes. I am also thankful for the guidance and support I have received from the district office, which has been invaluable to me in my role as principal.
As I prepare to move on, I am committed to ensuring a smooth transition. Over the next month, I will work diligently to complete outstanding projects and prepare for the arrival of the next principal. I am available to assist in the selection process if desired, and I plan to provide comprehensive handover notes to ensure continuity.
Please let me know the steps I need to take to facilitate this transition. I am eager to support Lincoln High School and the school district in any way I can during this period of change.
Thank you once again for the opportunity to serve as Principal of Lincoln High School. I am confident that the school will continue to thrive and achieve even greater success in the future. I look forward to staying in touch and watching the continued progress of our students and staff.
Sincerely,
Thomas Harper
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How to Write a Resignation Letter
Writing a resignation letter is an important step in the resignation process, providing a formal way to communicate your decision to leave your job. Here’s how to write one effectively:
- Start with the Basics:
- Address: Begin with a formal address to your manager or HR department.
- Date: Include the date when you submit the letter.
- State Your Resignation:
- Resignation Declaration: Clearly state that you are resigning from your position, including the title of your role.
- Notice Period: Mention the notice period you are giving and your intended last day of work, aligning with company policy or your employment contract.
- Express Gratitude:
- Thankfulness: Express gratitude for the opportunities you’ve had during your employment. Mention specific experiences or learnings if possible.
- Offer Support for the Transition:
- Transition Assistance: Offer to help with the transition, whether through training a replacement or documenting processes.
- Keep a Positive Tone:
- Future Relations: Maintain a positive and professional tone throughout the letter. Avoid negativity, as you want to leave on good terms.
- Close Formally:
- Closing Statement: End with a statement wishing the company future success.
- Sign-off: Use a formal sign-off like “Sincerely” followed by your full name.
- Proofread:
- Review: Check for any spelling or grammatical errors to ensure your letter is professional.
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What Not to Include in Your Letter?
When writing your resignation letter, it’s just as important to know what to leave out as it is to know what to include. Here are elements you should avoid:
- Negative Reasons for Leaving: Avoid mentioning any negative experiences or reasons for leaving, such as issues with management or dissatisfaction with the company culture.
- Criticism of Colleagues or Clients: Do not include criticisms of your colleagues, clients, or the organization. Keep the tone positive and professional.
- Personal Details: Refrain from sharing personal details about your new opportunity, salary, or reasons related to personal life changes unless they directly relate to the logistics of your departure.
- Emotional Statements: Avoid overly emotional statements that can be interpreted as unprofessional. Keep the letter objective and courteous.
- Detailed Complaints: This is not the venue to air grievances or detailed complaints about the company or its policies. If necessary, share your sample feedback in an exit interview or another appropriate setting.
- Unnecessary Length: Keep your letter concise and to the point. There’s no need to elaborate extensively on your reasons for leaving or your time with the company.
- Burn Bridges: Avoid saying anything that could burn bridges or damage professional relationships. You may encounter your colleagues or managers again in your career.
- Immediate Resignation Without Notice: Unless extreme circumstances warrant it, do not announce an immediate resignation without providing a notice period. Follow the guidelines in your employment contract.
By keeping your resignation letter professional and avoiding these pitfalls, you can ensure a smooth transition and maintain positive relationships with your soon-to-be former employer.
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Tips For Writing a Resignation Letter
Writing a resignation letter is a significant career step. Here are some tips to craft a respectful and professional resignation letter:
- Keep It Professional: Regardless of your reasons for leaving, maintain a professional and courteous tone throughout the letter.
- Be Concise: Your resignation letter should be brief. Clearly state your intention to resign, your last working day, and include a brief thank you.
- Give Adequate Notice: Follow your company’s policy regarding notice periods. Typically, two weeks is standard, but your contract may specify differently.
- Express Gratitude: Thank your employer for the opportunities you had during your employment. Mentioning specific positive experiences can leave a good impression.
- Offer to Assist with the Transition: Whether it’s training a replacement or finishing certain projects, offering help during your remaining time can ease the transition for your team.
- Avoid Negativity: Even if your experiences weren’t all positive, a resignation letter isn’t the place to air grievances. Focus on the positive aspects of your tenure.
- Don’t Discuss Your Next Move: It’s not necessary to share where you’re going next. Keep the focus on your current role and the transition.
- Proofread Your Letter: Before sending, check for errors. A well-written letter reflects well on you and your professional demeanor.
- Follow Up in Person: If possible, speak to your manager before submitting your sample letter. A personal conversation about your resignation can be more respectful and can help manage any immediate concerns.
- Prepare for the Next Steps: Be ready for an exit interview or to discuss how your responsibilities will be managed after your departure.
Sample Structure of a Resignation Letter:
- Opening: Address your manager formally, stating your intention to resign and your proposed last day.
- Thank You: Briefly express gratitude for the opportunities and experiences.
- Offer of Transition Help: Offer assistance to ensure a smooth handover of your responsibilities.
- Closing: End on a positive note, possibly expressing hope to maintain professional connections.
Remember, a well-crafted resignation letter can help you exit a role gracefully while preserving professional relationships that could be beneficial in the future.
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How to Format a Resignation Letter
When it comes to writing a resignation letter, it is quite tempting to simply write one in business letter format with a content that has a line or two about your intention to resign. Indeed, that would be an easy way to resign from your job. Easy, yes, you heard it right; but is a short and hastily made resignation letter professional? The answer is no. Submitting a hastily constructed resignation letter is akin to signing a death warrant to your long-term reputation as a worker. Even if you are already leaving your old workplace, you still need to remain polite and professional. That is why, the content and layout of your resignation letter matters a lot.
Do you need any help in formatting your resignation letter? Here are some guidelines you can follow when writing a resignation letter:
Know the proper spacing and margin.
This is perhaps the first step you need to take when writing a resignation letter or any formal letter for that matter. A resignation letter must have a 1-inch margin on the left, right, and bottom sides while at the top there must be a 1.5–2 inches margin. As for the spacing in between each component of your resignation letter, you must follow the spacing rules that you can witness from the multitude of resignation letter samples that we have on this page. Simply download our resignation letter templates. Speaking of proper formatting, make sure that you are using a letter-sized bond paper, which is basically 8.5 × 11 inches. Print it using a black ink. Lastly, set the font size to 12 and use a font type that is clearly legible. The most commonly used font type for resignation letters is Arial or Times New Roman.
Align your letter properly.
After you have attended to the abovementioned formatting rules, you can then proceed on setting the alignment of your letter. Left align is the most appropriate alignment for most resignation letters, and if you want to err on the safe side, then it is best that you align your letter this way.
Always start with the heading.
The heading of your letter is basically where you place the basic information of your recipient as well as yours. Since you are writing a resignation letter, then your recipient must either be your immediate head, manager, the human resource manager of your company, or your employer. The heading of a letter is composed of two blocks—one for the return address (your basic information) and the other for the inside address (the information of your recipient). On the first block of the heading, write 2–3 lines that must consist of the following information:
- your complete name
- your position title in your company
- the department in your company that you belong in
- your complete residential address
On the second block, write another 2–3 lines that contain the following information:
- the name of your recipient
- his/her position title in your company
- the name of your company
- the company address
Don’t forget to write the date. After you have written the heading, leave a single space, then write the date of your letter. The date that you must write in your letter should be the date when you are planning sample to send your letter. Don’t write the date when you are writing it. It is crucial that the date should be the same as the date when the letter has been sent to your recipient. This is essential for documentation purposes and for future reference.
Write an appropriate salutation.
When writing the salutation, you must address your recipient using their surname or even better, you may write their complete name. You have to know the complete name of your recipient. Your recipient would take your attention to detail as a sign of your politeness and the amount of seriousness and attention that you are giving to the process of resignation.
Arrange the content of your letter’s body in a cohesive manner.
The body of your letter is the most important aspect of your letter. You must be careful that you are able to incorporate all the information that your recipient must know regarding your resignation. To give you a brief overview of what to write in your resignation letter’s body, below is a list of all the components of a resignation letter’s body:
- A warm and short greeting
- The statement of your intention to resign at a specific date
- The specifics of the notice period being observed (if applicable)
- The details about the transition period.
Conclude your letter on a positive note.
Above all else, don’t write a mechanical-sounding letter. Even if your letter is limited within the bounds of formality, you must still express your thankfulness toward your employer or manager when it is due. For instance, you can thank them for the opportunity that has been given for you to grow and learn certain skills and good work ethics. While it is not considered as essential, it would definitely benefit you further down the road if you are able to depart from your company in such a positive note. You will never know, someday, you may have to call upon your manager or employer to give you a recommendation letter. That is why you have to thank your company for everything that you have learned while working there. Be careful, though, that you do not overdo it. Remain genuine in your thankfulness.
Politely close your letter.
Close your letter using appropriate closing remarks. You may use any of the following:
- “Yours truly”
- “Sincerely”
- “Warm regards”
- “Best regards”
- “Thankfully yours”
- “Sincerely yours’’
Affix your name and signature.
Below the closing remark, leave four spaces for your signature then write your complete name. Below your complete name, you may indicate your position title in your company. This would help your recipient locate your records in the company in order to check whether or not the gravity of your job functions would require you to stay in the company for a certain duration of time to finish it or to train your replacement properly.
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Different Types of Resignation Letters
Now that you have a fair grasp of the things you need to remember when writing a resignation letter, it would also be of immense help to you if you are aware of the different types of resignation letters.
Below is a discussion of the different kinds of resignation letters:
- Resignation letter with a notice period – This type of resignation letter states how long the employee intends to stay in the company before his/her resignation letter would take effect. It is crucial that in this type of resignation letter, the resigning employee would discuss the specific actions that he/she would do in his/her remaining days in the company. For instance, you can volunteer to spend that time looking for a replacement, or even better, you may offer your services as a mentor to the replacement.
- Resignation letter without a notice period – This is otherwise known as an immediate resignation letter. This type of resignation letter is frowned upon in most circumstances. It is highly unprofessional for you to simply leave your job at the drop of the hat without prior notice. That is why you must avoid writing this type of letter at all costs. However, since there may be situations that would unavoidably lead you to tender an immediate resignation, you must be careful that you would still include in your letter your willingness to help out the company in training a replacement as much as you possibly can.
Are you now satisfied with the wealth of information we have outlined for you? Perhaps you are now ready to write a resignation letter of your own. Should you want to know more about the steps you need to take before sending a resignation letter, feel free to browse our website’s articles that are dedicated to your concern. For instance, we have articles that can illuminate your thoughts on how to resign the right way. What are you waiting for? Go ahead and find out more about proper resignation.
When is a resignation letter not necessary?
A resignation letter might not be necessary if you’re working in a casual or informal job where verbal notice suffices, or in situations where employment terms specify different exit procedures
What is a nice example of a resignation letter?
A nice example of a resignation letter briefly states the resignation, expresses gratitude for the opportunities provided, offers help during the transition, and ends on a positive note
How do you resign gracefully?
To resign gracefully, inform your manager in person if possible, provide adequate notice, offer assistance during the transition, and maintain professionalism and positivity until your last day.
What is the best day to resign?
The best day to resign is typically at the week’s start, giving your employer time to plan for your transition and ensuring a full notice period without stretching into another week.
Do you send resignation letter to HR or manager?
You should primarily send your resignation letter to your direct manager as a sign of respect and professional courtesy, then forward a copy to HR for their records and procedural needs.
In conclusion, I appreciate the opportunities and experiences gained during my time here. I resign with gratitude and respect for the team and wish for continued success. Thank you for your understanding.
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