Resignation letters are the last impression that an employee can give to his/her employer. Since resignation letters are part of a graceful exit strategy, it will always be best to resign from your job in person, but some circumstances may not allow you to do so, like if your boss is not around for you to talk to, you will not be around in the office, or you work remotely.
Resigning via e-mail should be written in a polite and professional tone. The Sample Letters presented in this article will help you out when it comes to writing an e-mail resignation letter. Since these templates are in Word Document (.doc) format, editing will be easy.
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Tips for Writing E-mail Resignation Letters
- Indicate the date of your proposed end date. Remember to give your employer ample time to find a replacement for you.
- Make your subject line clear. This way, your employer will know what your e-mail is about.
- Your e-mail should be brief. Going into details about your reasons for leaving is not necessary.
- Always express gratitude. No matter how short or long your stay with the company was, always be thankful. In case you weren’t happy with your experience with the company, do not mention it in your e-mail.
- Offer to help out with the transition like training the new employee who will replace you.
- You can ask questions related to last pay and compensation.
- Do not forget to include your contact details.
E-mail Resignation Letter Format
- Subject Line
Your subject line must be straightforward. Example: Resignation – [Your Name]
- First Paragraph
The first paragraph should state that you are resigning from your job. Your proposed resignation date should also be included in this part.
- Middle Paragraph
Thank the employer in this part of the e-mail. You should also state a brief reason for your resignation if you want to do so.
- Final Paragraph
Offer to assist with the transition.
- Closing Salutation
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It is important to remember to not include any hard feelings you might have about your job or the company. You do not want to leave a bad impression because you might be needing a recommendation letter from them soon.
Leaving your job is always a difficult decision. But always leave on a good note by writing a resignation letter or e-mail will help avoid misunderstandings between you and your employer. A graceful exit from a company will guarantee that hard feelings will be avoided between you and your employer. It can also ensure that nothing will go wrong for your future employment. This will also give an impression that you respect your employer and gives an opportunity for you to express your gratitude to them. It also lets your employer know how you feel about them since the day you started.
These templates will help give you ideas on what you should and should not include in your e-mail resignation letter. These will serve as your guideline when writing one. Review these e-mail resignation samples and choose one that would best suit your preference.
Started your job search? Just got out of an interview? You can check out our Follow Up Email after Interview Samples.
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