Resigning from your job can be both exciting and scary at the same time. It can be exciting in the sense that the thought of starting anew and looking for a new job can be pretty thrilling and yet, it can be scary because of the thought that you do not know what will come your way once you quit your job. However, the scary part just seems to keep on heightening that excitement and you just cannot wait to see what awaits you on the other side of your office doors.
When you have finally made up your mind about quitting your job, it is now time for you to start writing your simple resignation letter. Your resignation letter would be the official document that would let your employer know that you want to detach yourself from the company and start looking for opportunities that would make use of the skills that you have learned from the current company.
When it comes to resigning, you want to be straightforward and succinct with your letter while still remaining professional and making it end up polished. In this article, we would like to give you a few tips and ideas on how you can come up with a well-written short resignation letter. We even have a couple of sample resignation letters that would serve as great references for when you are coming up with your very own resignation letter. So, what are you waiting for? Continue reading this article to find out more!
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How to Write Your Resignation Letter
Moving on from your current employment is not such a bad thing. Sometimes, it paves the way to better and brighter opportunity that would help to enhance the skills that you currently have. If you are able to come up with the correct official resignation letter, your employer will definitely be satisfied with your reason/s for leaving and we are sure that you will undoubtedly be satisfied as well. The thought of handing your letter or having that meeting regarding your resignation with your boss gives chills and makes you pretty nervous. Once your boss says that he/she is okay with you leaving your job, it will feel as if a big thorn has been taken away from your chest.
So here is what we are going to do: we are going to give you a few tips on how you can come up with a short yet well-written resignation letter.
1. Keep your opening formal yet still warm.
You just want to make sure that you remain good-natured and friendly when you start writing your letter. It can be pretty tricky to do especially if you do not have such a close relationship with your boss. If you are not close with your boss, coming up with a formal letter format for your resignation letter would be a good idea.
2. State your intention of leaving your job.
There is no need for you to be all flowery and make use of dramatic words when you start stating that you plan on leaving your position in the company. Instead, you can start your letter in a straightforward manner. Just immediately state that you are planning on leaving your job and your reasons for wanting to do so. You can state your plans for leaving your job in the following manner:
- I would like to let you know that I am planning to resign my position as a copywriter for the company.
3. Notice is important.
Giving proper notice, whether it be in the form of a two-week notice email or a 30-day notice letter, is very important. You need to give your employer ample time to find the right person to replace you. The notice period will also be the time for you to work on some unfinished projects or tasks, or at least be able to turn it over to the person replacing you in an organized manner.
4. State the reason why you are leaving.
Telling all of the details about why you want to leave your job is up to you. However, it is not necessary. Instead, you can opt to just briefly give an overview of your reason unless you were asked by your employer to give some or all of the details. You may also see sample resignation letters
5. Offer help during the transition period.
Just make sure that you are really willing to do so before you state this in your standard resignation letter. However, if the position you are leaving is considered to be difficult to fill—extremely difficult—then you should definitely help out with the transition. Big shoes are hard to fill, so you have to make sure that you are there to guide whoever is going to replace you.
6. Say your thanks.
Do not forget to tell your employer thank you for giving you an opportunity to share your skills and contribute to the company. Despite the fact that you might have negative feelings toward your employer, avoid stating this in your letter. Keep it to yourself instead. You may also like job resignation letter templates
7. End warmly.
Start warmly, end warmly. You can do this by letting your employer know that they can reach out to you if they want to. You can then leave your contact details in your last paragraph or right after your signature. This will give the impression that you are a committed employee even when you are about to depart from the company. Remember, you want to leave on a positive note. This way, you are sure to leave your boss feeling warm. You should also remember to leave with a warm closing greeting such as, “Kind regards,” “Yours truly,” “All the best,” etc. You may also check out employee resignation letter
8. Sign your letter.
Do not forget to sign your letter. Your signature will be found after your closing greeting, usually above your typed name.
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Why Are Resignation Letters Important?
Professionalism and graceful exit are two words that you want to be tied up with when it comes to your resignation. You do not want to be remembered as the girl/guy who shouted, “I QUIT!” at the top of his/her lungs and marched right out the office doors. You want to make sure that you are leaving your job on a positive note and you can do just that by coming up with a proper company resignation letter.
With resignation letters, you will also be able to give your employer proper notice that will be greatly appreciated not just by him/her, but also the person who will be replacing you. One more thing about resignation letters is the fact that it can be your chance to tell him/her that you are definitely grateful for the experience you have gained from being with the company and, most of all, for the work opportunity you were given.
The DON’Ts of Resignation
There are certain things that you can do when you are resigning from your job such as letting your colleagues know that you are moving on to another job or leaving a few sweet notes for them to read before you leave. However, there are also a few things that are considered to be inappropriate for job resignations. Here are five of the most common resignation mistakes that employees make when they leave their job. You may also see professional resignation letter samples
1. Do not rant in your resignation letter.
If you say something negative in your letter, you might not receive that employer recommendation letter that you might be needing for your next job. You know what they say, “If you have nothing good to say, don’t say anything at all.”
2. Do not make use of informal language.
Your want to leave in a professional manner, right? Jargon, abbreviations, and shortened words will not make your letter sound professional and formal. Remember, a resignation letter is a formal letter, so you better stick to a formal letter layout.
3. Do not brag.
If you have been accepted to the job of your dreams, it would be okay to let some people in the office know about it. Accomplishments of this type should be celebrated! However, what’s not okay would be to brag about how bigger the offer is, how much better the incentive schemes are, or how totally cool your boss is. You will just look cocky and the look of disapproval on the face of your colleagues and boss would be something you would totally not want to remember before you leave. You may also like sample informal resignation letters
4. Do not slack off.
Hooray! In two weeks’ time, you do not need to do any of the things that you are currently doing. No more paperwork, no more revisions of these paperwork, and you will not be seeing that person you dislike in the office anymore. But that is two weeks away from the date of your resignation. Just because you are quitting your job does not mean that you have the privilege to slack off. Look at it this way: you want your boss to remember you as a good employee, right? Why not make use of these two weeks to show him/her that you are a valuable employee and that you are highly dedicated to your job despite the fact that you will be departing from the company soon. Sounds good, right? It will sound even better on paper when your employer starts coming up with that employee reference letter you have requested.
5. Do not forget to say goodbye.
Part ways with your colleagues on a good note. Bake or buy them a few goodies such as cookies before you go. You may even write them farewell letters to co-workers especially if you have a good relationship with them. In your letter, you may include the modes of communication available should they decide to get in touch with you in the future.
You can find more resignation dos and don’ts at The Dos and Don’ts of Proper Resignation. This will give you a good list of the things that you should and should not be doing when resigning from your job.
Now that you know how to write a resignation letter with notice period, and you know a few things you should not include in your resignation letter, it is now time for you to start drafting your very own. If you are having a hard time coming up with your own resignation letter, we’ve got you covered! You can definitely make use of the sample resignation letter templates that we have uploaded to this very article. It is now time for you to move on to greener pastures or have a well-deserved break. A quick advice regarding job resignation: when you start having thoughts about leaving your job, make sure that it is well thought of. You do not want to make hasty decisions and you also want to make sure that it is what you really want.
Need to write resignation letter templates in Word Document format for easier edits? Check out Resignation Letters in Doc. We have a wide variety of resignation letter samples that would make your letter-writing task a whole lot easier.
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