Receiving a letter of resignation from an employee is almost often an inevitable thing to happen. People move on and look for better opportunities or opportunities that allow them to do what they love the most. Whatever the reason and the purpose of their resignation, it is important to provide a resignation acceptance letter to your employee.

A resignation acceptance letter is a letter that proves that you were able to receive the employee’s Letter of Resignation. Providing a resignation acceptance letter is not just a means of paper trail or a tangible proof that a letter of resignation was indeed received. It is also a reference for the employee to use or to show that a letter of resignation was given.

Employee Resignation Acceptance Letter

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Sample Resignation Acceptance Letter Example

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Manager Resignation Acceptance Letter

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Request for Resignation Acceptance Letter

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The management and handling of employees includes a broad and varying range of aspects that starts from an employee’s hiring date until his last employment date. Although it is usually overlooked, dealing with a leaving employee is also an important aspect in employee management. Having an established policy pertaining to an employee’s resignation will help you to handle his exit in a positive and respectful way.

A lot of companies typically have a set program intended for leaving information to aid them through the different steps of transition. A company’s human resource department or the employer’s supervisor should offer professional separation services and should properly explain important details that need to be ironed out for his resignation such as notice requirements, his last day of employment, severance pay, etc.

Once an employee submits a letter of resignation, an employer should send a reply letter or a resignation acceptance letter to the separating employee. The letter should express your regret about having to lose the employee but that you understand and respect the difficult decision that he had to make as well your acknowledgement of receiving the letter and the employee’s last day of work.

Resignation Acceptance Letter in PDF

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Resignation Acceptance Letter in Doc

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Below are some tips to help you construct a resignation acceptance letter for your employee:

  • Provide an acknowledgement of your acceptance to the employee’s decision of resigning from the company.
  • Advise the employee of any requirements or formalities needed to be accomplished prior to his last day of work.
  • Maintain formality and professionalism in your letter.
  • Commend the employee for any achievements that he has done throughout his tenure that has positively impacted the company.

Although bidding adieu to an employee can be a hard and difficult process, establishing policies pertaining to an employee’s resignation can help make the transition smoother. It can also be helpful to provide information packets to give to resigning employees. If employees will approach you, they will probably want to discuss or ask questions about making the steps required to make the transition out of your company go as smoothly as possible. Offer them professional advice and make sure to provide a structured outline for details such as severance packages, leave notice requirements, provision of a forwarding address for final pay, and final dates of employment.

Creating a resignation acceptance letter is not a complicated thing to do. For as long as the letter provides an acknowledgement of the receipt of the letter of resignation. You can also view our other Sample LettersResignation Letter Format SamplesRetirement Resignation Letters, and Letter of Resignation Examples for more templates that you can use.

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