Social justice, personal growth, helping the poor and downtrodden—all of these are valid examples for reasons why most of us join a nonprofit organization. Whatever the reason for joining an organization, there must surely be a certain organizational vision that has drawn a person to apply for membership in an organization in the first place. Similarly, when such vision or reason ceases to become relevant to the member, then that is the time that the member will consider quitting or leaving an organization. You can also see more on Resignation Letter Format.
The best way to stop being a member from an organization is by tendering a membership resignation letter. If you are currently thinking of writing one, then you need to pattern your letter according to a proper format. For your guidance, we have collected easily downloadable membership resignation Sample Letters for you to select from!
Download Membership Resignation Letter Bundle
Membership Resignation Letter For Bank
John Doe
123 Maple Street
Springfield, IL 62701
[email protected]
(555) 123-4567
July 7, 2024
Jane Smith
Customer Service Manager
ABC Bank
456 Elm Street
Springfield, IL 62701
Dear Jane Smith,
Subject: Membership Resignation
I am writing to formally resign my membership with ABC Bank, effective immediately. I have enjoyed being a member of your bank, but due to personal reasons, I have decided to discontinue my membership.
Please find enclosed any relevant documents and my membership card. I kindly request you to close my account(s) and send me a confirmation once the process is complete. If there are any forms or procedures that need my attention to finalize this resignation, please inform me at your earliest convenience.
I would like to express my gratitude for the services provided by ABC Bank during my membership period. It has been a pleasure being associated with your bank.
Thank you for your assistance and understanding.
Yours sincerely,
John Doe
Membership Number: 987654321
Lions Club Resignation Letter
Emily Johnson
789 Oak Avenue
Lincoln, NE 68508
[email protected]
(402) 987-6543
July 7, 2024
Robert Brown
President
Lions Club Lincoln Chapter
321 Pine Street
Lincoln, NE 68508
Dear Robert Brown,
Subject: Resignation from Lions Club Membership
I am writing to formally resign from my membership with Lions Club Lincoln Chapter, effective immediately. This decision was not made lightly, and it comes due to a relocation for work that requires my full attention.
Being a member of the Lions Club has been a rewarding and fulfilling experience. I have cherished the opportunities to contribute to our community and work alongside dedicated and passionate individuals. However, due to personal commitments, I must step down from my role and membership at this time.
Please let me know if there are any formalities or procedures that I need to complete for my resignation. I am willing to assist in any way to ensure a smooth transition.
I would like to extend my sincere gratitude to all members of the Lions Club for their support and camaraderie. It has been a privilege to serve with you.
Thank you for your understanding.
Yours sincerely,
Emily Johnson
Membership Number: 123456789
Resignation Letter For Loan Member
Michael Green
456 Cedar Lane
Austin, TX 78701
[email protected]
(512) 123-7890
July 7, 2024
Sarah Williams
Member Services Manager
ABC Loan Services
789 Birch Road
Austin, TX 78701
Dear Sarah Williams,
Subject: Resignation from Loan Membership
I am writing to formally resign from my membership with ABC Loan Services, effective immediately. This decision comes after careful consideration and due to financial restructuring that requires my full attention.
Being a member of ABC Loan Services has been a valuable experience, and I appreciate the support and services provided during my membership period. However, due to personal commitments, I must step down from my role and membership at this time.
Please inform me of any steps or formalities I need to complete to finalize my resignation. I am willing to comply with any requirements to ensure a smooth transition.
I would like to express my gratitude to ABC Loan Services for the opportunities and assistance offered to me. It has been a privilege to be a part of this organization.
Thank you for your understanding.
Yours sincerely,
Michael Green
Membership/Loan Account Number: 987654321
Withdrawal Membership Resignation Letter
Emily Johnson
789 Oak Avenue
Lincoln, NE 68508
[email protected]
(402) 987-6543
July 7, 2024
Robert Brown
Membership Coordinator
XYZ Club
321 Pine Street
Lincoln, NE 68508
Dear Robert Brown,
Subject: Withdrawal of Membership
I am writing to formally resign and withdraw my membership from XYZ Club, effective immediately. This decision comes after careful consideration and due to a relocation for work that requires my full attention.
Being a member of XYZ Club has been an enriching experience, and I am grateful for the opportunities and services provided during my membership period. However, due to personal commitments, I must step down from my role and withdraw my membership at this time.
Please let me know if there are any formalities or procedures that I need to complete to finalize my withdrawal. I am willing to assist in any way to ensure a smooth transition.
I would like to extend my sincere gratitude to all members and staff of XYZ Club for their support and camaraderie. It has been a privilege to be a part of this organization.
Thank you for your understanding.
Yours sincerely,
Emily Johnson
Membership Number: 123456789
Browse More Templates On Membership Resignation Letter
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How To Write a Membership Resignation Letter?
- Begin with Your Contact Information and Date:
- Start your simple letter by including your full name, address, email address, phone number, and the date. This helps in identifying the sender and ensures proper documentation.
- Address the Recipient Properly:
- Include the recipient’s name, title, organization name, and address. Use a formal salutation such as “Dear [Recipient’s Name],” to maintain a professional tone.
- State Your Intention Clearly:
- In the first paragraph, state your intention to resign from the membership clearly and mention the effective date. This helps in avoiding any confusion about your decision.
- Provide a Brief Reason (Optional) and Express Gratitude:
- You may include a brief reason for your resignation if you feel it is appropriate. Follow this by expressing your gratitude for the opportunities and experiences you gained during your membership.
- Offer Assistance for Transition and Conclude Professionally:
- Offer to assist with any necessary formalities or transitions, and request confirmation of your resignation. Conclude with a polite closing, such as “Yours sincerely,” followed by your signature and printed name. You can also see more on One-Day Resignation Letter.
Church Membership Resignation Letter Format
Club Membership Resignation Acceptance Letter Template
Sample Union Membership Resignation Letter Template
Tips For Writing a Membership Resignation Letter
Writing a membership resignation letter requires clarity, professionalism, and courtesy. Here are some tips to help you write an effective membership resignation letter:
- Be Clear and Direct:
- Start your letter by clearly stating your intention to resign from the membership. Avoid ambiguous language that could cause confusion about your decision.
- Keep it Professional:
- Use a formal tone and polite language throughout the basic letter. This helps maintain a positive relationship with the organization, which can be beneficial for future references or networking.
- Include Important Details:
- Provide essential information such as your membership number, the effective date of your resignation, and any specific requests you might have regarding the closure of your membership.
- Express Gratitude:
- Show appreciation for the opportunities and experiences you had as a member. This helps in leaving on good terms and acknowledges the value you found in the organization.
- Offer to Assist with the Transition:
- If applicable, offer to help with any transition processes or provide information about how to handle any pending matters. This demonstrates your willingness to ensure a smooth departure.
- Proofread Your Letter:
- Before sending your letter, review it for any grammatical or spelling errors. A well-written letter reflects positively on you and ensures your message is conveyed accurately.
- Follow the Organization’s Procedures:
- Check if the organization has any specific procedures or forms for resignation. Adhering to these guidelines will make the process smoother and more efficient.
- Keep a Copy for Your Records:
- Retain a copy of your resignation letter for your personal records. This can be useful if there are any future queries or disputes regarding your resignation. You can also see more on Board Resignation Letter.
Society’s Membership Resignation Letter Template
Various Reasons for Writing a Membership Resignation Letter
There are several reason why a member of any organization—be it educational, profit, or nonprofit—and some of those are the following:
- when a member could no longer afford the membership fee of the said organization;
- when a member no longer finds the goal list and visions of the organization personally meaningful or useful;
- when a member is going to relocate to a new place that hinders him/her from performing his/her functions as a member of an organization;
- when a member is preoccupied with various pending concerns, which necessitates his/her resignation from his/her organization.
Types of Organizations
The following are examples of organizations that a member may resign from for whatever reason:
- Human Trafficking Prevention Organizations
- Feeding Program Organizations
- Crisis and Disaster Control Organizations
- Charitable Institutions
- Worker’s Unions/ Labor Unions
- Environmental Preservation Groups
- Mental Health Awareness Organizations
- Suicide Prevention Hotlines/Groups
- Other nonprofit organizations
- Farmer’s Union
Speaking of resignations, you might also be interested in our huge collection of Formal Resignation Letter Samples. Moreover, if you are sample planning to resign from your job, you may check out our Professional Resignation Letter Samples. You may access these by clicking on their corresponding links.
Gym Membership Resignation Letter in PDF
Sample Board Member Resignation Letter Template
Things to Remember in Making a Membership Resignation Letter
- Write in detail the reasons for your resignation. Since most organizations are either nonprofit (social work) or created for the mutual benefits of all its members, then it follows that one member’s resignation might affect the organization’s operations as a whole. That is why, when writing you resignation letter, you need to be able to give a valid excuse for such resignation. For sample reference, you can check the abovementioned examples of reasons for membership resignation. You can also see more on Resign Letter.
- Remember to give a specific time and date when your resignation will take effect. Of course, you need to be sensitive and considerate of your organization’s needs and goals, you do not leave immediately. You need to give them enough time to replace you with another recruited member or to adjust their organizational plan sample and projects in order for the tasks that were initially assigned to you to be delegated to the rest of the organization’s members.
- Lastly, remember to be polite and observe a formal tone in your resignation letter. Address your organization’s leader formally by using titles such as “Ms.,” “Mrs.,” and “Mr.”
Aside from membership resignation letters, we also have samples of a more general and widely applicable resignation letter format such as the ones found on the following link:
How do I resign as a member?
Notify the organization of your intention to resign in writing. Include your membership details, effective resignation date, and express gratitude for the experience. Follow any specific procedures required by the organization.
How do I write a letter of withdrawal for a membership?
State your intention to withdraw clearly, provide your membership details, and mention the effective date. Express gratitude for the opportunities, and offer to assist with the transition if needed. Ensure you follow the organization’s specific procedures. You can also see more on Professional Resignation Letter.
How do I write a letter of membership?
Introduce yourself and express your interest in joining. Provide relevant personal information, explain why you want to become a member, and highlight how you can contribute to the organization. Conclude with a polite request for membership approval.
How do you write a termination of membership?
Clearly state your intention to terminate your membership, include your membership details, and specify the effective date. Express gratitude for the experiences and offer to assist with the transition. Follow any specific procedures required by the organization. You can also see more on Short Resignation Letter.
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