Resigning from one’s job is never a joyride. You can’t just up and leave your job at the bat of an eyelash. You have to resign the proper way in order to protect your reputation as a worker. Thus, the observance of certain rules on proper resignation is of paramount importance. One such rule is the observation of a notice period. Nowadays, companies are careful in protecting their businesses by ensuring that their employees won’t just leave their positions on a whim, while  the company’s operations become disrupted due to the unfinished tasks left by the resigning employee. Hence, the observation of a notice period has become mandatory in almost all companies. You can even check your employee’s contract for the terms regarding the observation of notice periods. Before you brush off notice periods like it’s no big deal, you have to keep in mind the numerous negative consequences you may suffer from should you fail to observe a notice period.

Why Include a Notice Period in Your Resignation Letter

For the uninformed and for those who may need a quick refresher on notice periods, a notice period is defined as the period of time that spans between the moment an employee formally notifies his/her employer of his/her resignation and the moment when such resignation takes effect. A notice period can vary in length but usually, it spans from two weeks to three months. Only those who are occupying a high position are required to observe a notice period that is longer than three months.

The primary purpose for a notice period is to ensure that the company would have sufficient time to look for another candidate who can replace the resigning employee and to train such a replacement. Furthermore, this also allows the employer the chance to retrieve all the company materials that have been entrusted to the employee for the purpose of accomplishing his/her job responsibilities in the company.

Now you might be wondering why you need to bother following a notice period rule when in fact, you can’t benefit from it. You could not be more wrong if you follow that line of thought. Here are some reasons why you must observe a notice period:

  • You can preserve your relationship with your company and colleagues. By observing a notice period, you allow your colleagues an ample amount of time to adjust to the idea of not having you in the workplace. This is not only for the purpose of sentimentality, but rather it is for the purpose of ensuring that your colleagues can adjust their tasks and responsibilities accordingly. For instance, if your job replacement would need time to master the responsibilities of your job position, then your other colleagues might take it upon their shoulders to perform some of these tasks while your replacement is in training. Hence, by observing a notice period, you are ensuring that your colleagues would not be greatly inconvenienced by your resignation.
  • Your reputation as a worker would remain intact. When an employee fails to observe the notice period provided in his/her employment contract, such employee’s reputation would suffer. It is unprofessional to violate one of the most important clauses of an employment contract and no doubt, such unprofessional move can taint your reputation as a worker and in turn, it may have the power to jeopardize your future job prospects.
  • You are allowed the chance to give back to your company during your remaining working days. It is always good to end your employment in a company on a positive note in order to foster better relationships with your colleagues even after you have left the company. The best way to do this is by performing all your tasks and responsibilities on time during your remaining days at work and, most importantly, help your company during the transition period by preparing a well-organized exit folder or files that contain all the documents that are connected to your job position.

 

Sample Resignation Letter with Known Notice Period

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Two-Weeks Notice Resignation Letter Sample

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One-Week Notice Resignation Letter

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Advice on How to Write a Resignation Letter with a Notice Period

Do you need any help in writing a resignation letter with a notice period? Here are some quick tips for writing a resignation letter with a notice period:

  • Follow the notice period clause in your employment contract. Your employment contract contains a clause on how to sever your employment from the company. This clause can show you the proper length of time you have to observe as a notice period. Follow the notice period required in the contract and make sure that you won’t deviate from the length of time required in your employment contract. If you don’t follow the notice period stated in your contract, you may suffer from negative consequences such as being blacklisted from the company and ruining your chance of getting a recommendation from your soon-to-be ex-employees and colleagues. In stricter corporate settings, a company may opt not to release a Certificate of Employment to the resigning employee who did not observe the proper notice period.
  • Observe the proper format of business letters. Just like any kind of formal letter, your resignation letter must be in proper format. It must contain a heading, a formal greeting, a body, and proper closing. For more information on how to write a resignation letter with a notice period, browse our website for business letter templates.
  • Be specific when stating the date of the notice period. In order to avoid confusion, state the specific date when your resignation would take effect.
  • Offer your services during the transition period. It usually gives employers a sense of comfort if the resigning employee would promise to train a replacement and prepare a comprehensive task list for the replacement to follow.
  • Thank your employer sincerely. Don’t forget to genuinely thank your employer for the opportunities of growth that had been laid out to you during your term in the company.
  • Proofread your letter. The most important part of any letter-writing is the editing part. You must avoid sending a resignation letter that is rife with mistakes. Check your letter for spelling errors and grammatical errors before sending it. Make sure that the flow of your letter is easy to comprehend and your letter is composed in a way that it’s content is arranged according to the priority of information that your employer may want to know.

 

Now that you know how to write a resignation letter with a notice period, go ahead and draft your resignation letter now! Feel free to download from our templates on this page by clicking on their download buttons. Good luck on your future career endeavors and may your resignation go as smoothly as possible!

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