You may find it difficult to resign from a job that has paved the way for your career and personal growth. You may have built strong relationships with your colleagues that make it hard for you to say goodbye. There are plenty of reasons that can make you decide to leave your job at your present company despite the convenience you may feel in the familiarity of the tasks and work environment. It may be that your current company does not offer you sufficient opportunity for growth no matter how long you may have worked there or that, the office politics have proved to be too toxic for your mental and emotional well-being. Once you have decided it is time to quit your job, make sure that you are able to tender your resignation the right way by sending a resignation letter.
When writing a resignation letter, it is important for you to remember to thank your employer or manager for the opportunity to be a part of their company. Whatever the circumstances that may be surrounding your resignation, expressing your gratitude must be on top of your to-do list. While a simple thank-you may do, however, a more detailed and profound expression of gratitude can evoke a positive feeling from your employer. If you need any help in writing a resignation letter that is essentially more of a thank-you parting letter, then you came to the right place! We are providing you with some tips in order to help you write a thank-you resignation letter with great ease! You can also utilize our easily downloadable templates as your guide.
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The Importance of Being Thankful in Your Resignation Letter
Saying thank you to your employer or manager may not be on top of your list when you are thinking about writing a resignation letter. To some, writing a resignation letter may seem like a formality that they need to accomplish in the quickest way possible. If you are currently feeling the need to sincerely thank your employer for the tremendous leaps of career and personal growth you have achieved in the company, then no doubt you would find the the task of scribbling words of gratitude an easy one. However, if there exists a strain between you and one of your managers, then you may have a difficulty in gathering the strength to inculcate words of thanks in your resignation letter without the risk of sounding insincere.
For those of you who can’t find a reason to thank your employer, it may help you to read these helpful list of benefits you may gain from writing a thank-you resignation letter:
- It can help you keep in touch with your colleagues and managers. It is always a good idea to remain in contact with your previous colleagues and employers. When you open the line of communication between you and your previous workmates, you make it easier for them to contact you with future opportunities for job positions, seminars, or even training that may help you improve your skills in your chosen field. That is why, if you send a resignation letter with a thank-you line, it is wise for you to include your contact information so that your colleagues would feel assured of your receptiveness for future communication. By including your words of gratitude, your colleagues won’t feel apprehensive in contacting you.
- It allows you to leave the company on a positive note. Ending your employment at your company does not mean that you must also end practicing good work ethics. It is exactly at the moment of your departure that you must maintain the level of professionalism expected from a professional. This is so because your reputation as a worker remains to hang in the balance even when you are about to leave a job. If you don’t end your employment on a positive note, word may float of your unprofessional behavior.
- You would find it easier to ask for a recommendation letter or reference letter in the future. It is to your best interest that you preserve your relationship with your employer or manager. You may never know, you might need them to put in a good word for you in the form of a job recommendation letter or, better yet, a job promotion recommendation letter. That is why, always count the good things you have gleaned from your company and emphasize these in your resignation letter. This can foster good will and in turn, your soon-to-be ex-employer would be more accommodating to your future requests.
If you find these points reasonably convincing, then what are you waiting for? Go ahead and write a thankful resignation letter now!
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Pointers for Writing a Thank-You Resignation Letter
Writing a thank-you resignation letter to your employer can be an easy task. We are here to guide you how to write a thank-you resignation letter that is sincere and appropriate:
- You have to follow a business letter format. A resignation letter is a formal letter, even if your intention is mostly to thank your employer rather than to notify them of your resignation. This means that you have to observe the rules of proper letter formatting for business letters. Do you need a guide for your resignation letter? Follow the format in our resignation letter templates on this page. You can also browse our website for more business letter templates.
- Start your letter with the proper heading. If you already have a personal letterhead prepared, you can place this in the heading together with the business letterhead of your recipient. In the absence of any preexisting letterhead, simply write down the name, address, and position title of your recipient. Then another heading block should be dedicated entirely for your own details. Don’t forget to write the date when you plan on sending your letter.
- Introduce yourself to your employer briefly. You have to avoid assuming that your employer or manager would know you instantly. That is why you have to mention in your letter which department you belong in or who your direct head or manager is. Your recipient would find it easier to assess your standing at work and make a list of things you have to finish before your resignation’s date of effectivity.
- State the reason for your resignation as concisely and briefly as possible. There is no reason for you to make a detailed account of the reason behind your decision to resign. The simplest explanation couched in general terms would suffice. Avoid humble-bragging by mentioning your job offer in another company and the amount of your compensation for these are unnecessary details of information that are unfit for a formal resignation letter.
- Take the time to thank your employer or manager for the opportunity given to you. Be specific when thanking your employer. Mention the specific instances when the company has provided with an opportunity to learn a certain skill. If applicable, you can also tell your employer how their words of encouragement and constructive criticism have honed you into a better and more productive employee in the company. Emphasize their contribution to your growth and how you plan on carrying the lessons you have obtained from them in your future career endeavors.
- It is wise to offer your help to your employer during the transition period in order to help make things easier for your replacement and the colleagues you leave behind. Assure your employer that you will finish your remaining tasks and responsibilities before you resign.
- Make yourself available for future communication by writing down your updated contact number and e-mail address. It is up to you to determine whether leaving your contact information would be to your advantage. It is highly recommendable for you to leave your contact information so that your employer or colleagues can find a way to reach you in the future.
- Close your letter in a formal manner. At the end of your letter, after you have expressed your gratitude to your employer, write a polite closing remark. Then write your complete name and affix your signature.
- Remember to proofread your letter. Editing is an essential component of letter-writing. Check your letter for spelling errors and grammatical errors. Also, make sure that your letter’s contents are arranged in a coherent manner.
- Remind yourself to never exaggerate anything throughout your letter. Exaggeration is one of things you need to avoid in your resignation letter. Ensure that your resignation letter would sound crisp, terse, and most of all, sincere. By exaggerating things, even your gratitude, your thank-you resignation letter may be taken by your recipient as blatantly manipulative or offensive. That is why, always utilize direct and clear language when writing your words of thanks to your employer.
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