Applying for a job is often a tedious task since it involves a lot of processes. When we apply for a particular company position, we get interviewed by either a manager or a human resource manager since this is typically part of the hiring process that will help the company or business select the best candidate for the position. Although, as applicants, we don’t really have much control whether we get hired or not. We can increase our chances of getting the position by sending out a thank-you letter to the interviewer. There are many reasons why an interview thank-you letter is necessary after an interview, whether you send it by email, written, or through a printed thank-you letter.
If you think that you need to have expert writing skills to be able to write your own thank-you letter, then you are mistaken. In order to write an effective thank-you letter after an interview, it is important that you are sincere in the letter that you are writing. Through a thank-you letter, you will be able to express your sincerest gratitude or appreciation to the person or individual who has interviewed you. This will also give them a good impression of you, which will increase your chances of getting the job. This article is useful for you if you need help in writing your interview thank-you letter. Here, you will read about the benefits of writing your own thank-you letter, the information required in an effective thank-you letter, and the steps to compose your letter. Plus! We also have templates, samples, and examples that are available for download in this article to make it easier for you to create one. You can also use the samples available as a reference when outlining or formatting your document.
Simple Interview Thank-You Letter Sample
Marketing Position Interview Thank-You Letter
Post-Interview Thank-You Letter Sample
Information Interview Thank-You Letter Example
Benefits of Interview Thank-You Letters
People write thank-you letters because it provides a number of benefits to the person writing it. To be able to further understand the benefits of writing a thank-you letter for an interview, the benefits of an interview thank-you letter are as follows:
- Sending a thank-you letter after an interview allows the person who has interviewed you to see that you are determined and serious about the job position that you have applied for.
- Through a thank-you letter, you will be able to sell yourself again to the interviewer and remind them how qualified you are for the position. In your letter, you can discuss additional information about yourself that was not mentioned during the physical interview.
- Sending an interview thank-you letter shows that you are courteous and respectful. This will give the interviewer the idea on how you will be treating your coworkers and managers.
- A thank-you letter also allows you to thank the interviewer for taking the time to interview you. Through a thank-you letter, you will be able to acknowledge the interviewer’s effort as well as his/her time.
When to Send an Interview Thank-You Letter
There are some specifications and guidelines that you need to follow when sending out an interview thank-you letter. This is for the reason that the time when you will send the thank-you letter can actually affect the maximum impact that your prospective or future employer may receive. Below are some suggestions that you may consider when sending out your thank-you letter:
- It is highly suggested to calculate the duration or the difference from the date of the interview to the date when you will send the letter. Send the interview thank-you letter between 24 hours after the interview up to three days as the employer can still remember your interview during this span of time.
- Send the interview thank-you letter during work hours to make sure that your employer can receive and review it right away. This is to ensure that you will get a faster response.
- When sending your thank-you letter, you can choose to have a written, printed, or emailed thank-you letter. If you want to send a more personal letter, a written or printed thank-you letter is preferable. For urgent matters, sending one through email is also acceptable.
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Composing Your Interview Thank-You Letter
When composing your thank-you letter, specifically for a job interview, it is important that you appropriately format or outline your letter since you are required to write a more formal one. Follow the steps below to help you write your thank-you letter.
- First, write all the necessary details of the sender, which is you. These include your name, address, city and zip code, contact information, and your email address.
- Write the date when the letter was written.
- Next, write the name of the individual you are addressing the letter to. In this case, write the name of the interviewer since you will be addressing the letter to this person. Also, include his/her title, the name of the organization or business, the address, city/state, and the zip code.
- Now that you have written the important details in the header of the interview thank-you letter, you can now write the salutation or the greeting. Greet the person you are writing the letter to or the salutation. To do this, write “Dear, Mr./Ms.” followed by the name of the interviewer.
- Start your letter by indicating the reason why you are writing the thank-you letter. Thank the interviewer for taking the time to interview you for a particular position that you are applying for. Remind them that you are really interested in the position as well as include your skills, qualifications, and why you are the best fit for the job. Also, you can include other important information that you forgot to talk about during the interview.
- Again, show your gratitude and appreciation to the interviewer by thanking them. Let them know that you look forward to hearing from them about your application.
- For the closing line, close the letter by writing the words “Sincerely” followed by your name. Aside from writing the word “Sincerely,” here are some closing line examples:
- Best Regards
- Sincerely Yours
- Truly Yours
- Looking Forward
- Affix your signature on the letter that you have written. This will add a personal touch to the interview letter that you are sending out. If you are sending one through email, you can include a digital signature, although it is not necessary since it is not a written letter.
Furthermore, if you need help in formatting your letter, you can download the interview thank-you letter samples, post-interview thank-you letter samples, and job offer thank-you letter samples that are available in this article.
Law Clerk Interview Thank-You Letter
Printable Job Thank-You Letter Template
Standard Job Interview Thank-You Letter Sample
Post Interview Thank-You Letter for Education
Interview Thank-You Letter Dos and Don’ts
Here are some dos and don’ts for when you are writing and sending out an interview thank-you letter:
- Send your letter as soon as possible. For urgent matters, you can send an interview thank-you letter through email within 24 hours from your interview date.
- Do include each of the individuals whom you have spoken to. You can send them separate thank-you letter but ensure that the contents of your letter are written specifically for that person in order for it to feel authentic and personal, although formal at the same time.
- Do include links to other sites and networks that you have. These include your portfolios, online profiles, etc.
- Do review and proofread your thank-you letter before sending them out. This is important to make sure that your letter does not contain any errors, typographical errors, grammatical errors, and so on.
- Do remember to follow the formal outline or format of an interview thank-you letter.
- Don’t send out multiple thank-you letters in a span of a week. This will not only stress out the recipient of the letter or interviewer but might also annoy them, which will decrease your chances of getting the job position.
- Don’t send anything to the interviewer, which include your social media profiles to sending them unnecessary pictures of yourself. This will only put you in a bad situation.
- Don’t include other irrelevant details in your interview thank-you letter. Avoid using modern acronyms, memes, and other information that will take out the formality of the letter that you are writing.
Additionally, you will also find other types of thank-you letters such as a donation thank-you letter, thank-you letter for teachers, thank-you letter to employers, and scholarship thank-you letters on this website that you can download should you need templates and samples of these.
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