There will come a time when we really have to let go of a job we love so much. It could be one’s first job that molded them into wonderful and hardworking employees. Not all of the reasons for leaving your job would be good and dreamy. There are some who leave their jobs for greener pastures in another company or abroad. Some would leave because they’re getting married or getting ready for motherhood. Others would have to keep their reason a secret because it is too personal to divulge. No matter what reason one may have for leaving their position in the company they are working for, it is important they they provide a resignation letter.

In the workplace, we often hear some of our workmates talk about someone submitting their resignation letter to the manager or to the boss. We think that it is the right thing to do and to formally tell them that you are leaving for good. There are actually other reasons why this is done. In this article, we will provide you with the basic and useful information that you need to know about resignation letters, as well as the reasons why they are important.

What Is a Resignation Letter?

A resignation letter is a formal letter that is handed by an employee to their managers as notice that they are leaving the company for good. In case of managers and other high-ranking officials, they present their resignation letters to their immediate superiors at the time of their resignation. Resignation letters convey the reason why an employee wishes to leave the company. Like in sample resignation letters, the reasons vary depending on the individual. Some resignation letters being done provide any reason for leaving. A resignation letter should also provide the effective date on when the employee will really leave. There are employees who would provide a two-week notice or a one-month notice. There are also resignation letters that are effective immediately.

Providing a resignation letter is just done for the sake of formality. So even if you have already discussed your plans about leaving the company with your manager or boss, you still need to provide them with a resignation letter.

Examples of Resignation Letters

Since the reason for resigning vary from one individual to another, it is likely that there are different types of resignation letters being used. Here we have gathered a couple of examples of the different types of resignation letters that are commonly used.

  • Basic Resignation Letter – This type of resignation letter can be used for any circumstances when someone wants to resign from their position in a company. You may provide the reason for leaving in detail or keep it private. What’s important is you provide enough time as notice before you leave and use the correct resignation letter format when writing one.
  • Two Weeks Notice – Together with the reason for resigning, the contents of this letter include the effective date of one’s resignation and that is two weeks from the date that the resignation letter was handed or given to the manager. This is the reason why it is called a two weeks notice resignation letter.
  • Personal Reasons Resignation Letter – Writing a resignation letter is specially hard if you really don’t have a proper or good reason for leaving. You just simply want to resign because you’re too lazy to wake up in the morning and go to work or you really don’t like how your manager treats you. These are personal reasons and most of the time, it is not to good to write these kinds of personal reasons in your letter. Most people would just say that they have decided to leave because of personal reasons and that is it.
  • Career Change – We all need to grow, and changing from one career to another is part of one’s career growth. This is a tough decision for some, but still many take the risk.
  • Health Reasons – Let’s just say that this is one of the most used and abused reason for a resignation letter. It is true that a lot of people’s health condition deteriorate while working, but there are also a lot who are fake. People who resign due to health reasons may have decided that the job is no longer good for them or as advised by their physician.
  • Relocation – This type of resignation letter is written when one needs to move to a place that is very far from where they work. The reason for relocating to another place can also be provided. They are reasons, like the family has purchased a property in that new place, the new place seems safer for them or it can be migration to another country.
  • Family reasons – Even if some of us are already employed and old enough, we still value family ties. When one of your parents or grandparents objects to the job that you have, you will be forced to leave that job. There are also times when you need to tend to a sick family member and you are the only one who can do it.


Why Are Resignation Letters Important?

With the examples above, you might have an idea on some of the reasons why a resignation letter is important. It is not just important because it can help in providing a proper reason for resigning, it is also important because of the following reasons.

  • You might have informed your manager about your plan of leaving the company, but it doesn’t mean that it is already good. To formally announce your resignation, you will need to hand a resignation letter to your manager. It serves as your document to prove that you have left the company properly.
  • A resignation letter serves as a notice for your company to let them know that you are leaving. Providing enough notice gives them enough time to prepare and look for your replacement. This is very convenient, especially if the one resigning is an employee with a significant position or role in the company or organization.
  • A good way to express your thanks to your employer for all the skills and tricks that you have learned from them is by putting it in writing, and that would be in your resignation letter.
  • Writing a resignation letter is a polite and proper way to cut your ties with the company. Regardless of the reason, properly telling your employer that you are leaving is better than just going away like nothing has happened.
  • If you resign properly, you will be able to include your work experience in your resume. Who knows, you might get advantage points for being able to do so.
  • By writing a resignation letter and providing it to your employer, you will be able to keep good ties with them. You will also be able to have a good track record as an employee of the company.


Why leave without giving notice when you can provide a resignation letter and properly tell your employer that you are leaving? Resignation letters are no doubt important as they not only help companies stay organized even when employees leave, but they also help employees maintain good ties with them.

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