Regardless of the circumstance, when it comes to leaving your job, you need to be classy and graceful even if you do not want to. Sure, it can be tempting to write a resignation letter with regret but I doubt that is going to help you end your relationship with your employer in good terms. Remember, you might still need a reference letter from him/her, so you have to be careful with your choice of words for your resignation letter.
Come to think of it, the process of resigning is quite easy—you give a notice, talk to your supervisor/manager, then you wait for your departure date to arrive. However, despite the simplicity of the process, it can still bring jitters to your spine. Keeping calm both in your notice and when you hand it out is best. We’ll let you know a few tips about writing a polite resignation letter and resigning from your workplace in a graceful manner.
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You want to retain a good relationship with your employer even after your departure. You want to be considerate about what you include in your employment resignation letter as you do not want to sound offensive and start burning bridges. Let us give you a few tips about keeping your emotions in check when it comes to resigning from work.
Before Writing Your Resignation Letter
Before you start writing your letter of resignation, you have to think of the right time to resign.
- Carefully think about your decision. Remember to not make any decision if you are burnt out or when you are angry. Maybe you just need a little push or a fresh perspective about your duties in order to be inspired to fulfill your duties effectively.
- Plan everything out. This is especially true for the days you will still have to render. Typically, a two weeks notice is the minimum. However, some companies will ask you to render 30 days. The amount of time you will render before your departure date will give the employer ample time to look for a replacement and, at the same time, this will also give you enough time to finish all of the tasks you were assigned.
- Keep it a secret. Never tell anyone ahead about your plans. Word may spread and the news might get to your boss before you get to talk to him/her.
- Be considerate. Push to finish projects and assignments that you have. You should also consider leaving guidelines for the person who will be replacing you, especially if you would not have the time to train him/her.
Writing the Resignation Letter
Remaining professional is highly needed when it comes to resigning from your work. Be careful of what you write because once it is already submitted, the chances of taking back what you said in your letter can be very slim. There are a few things you need to think about when it comes to writing your letter.
- Avoid being rude. Always keep your emotions in check. Resigning can stir up different kinds of emotions. Divert yourself from these emotions and try to be as neutral as possible. Remember, writing with a heavy heart is not advised. Try to clear your mind at first.
- Keep it simple. A resignation letter format is not complicated. It simply follows a formal letter format. Checking out the standard resignation letter samples that we have presented in this article will help you out immensely.
- Be straightforward. A good resignation letter will use simple language and will be straight to the message it wants to relay. Counterproposal letters are typically given to employees who are performing well or who seem to have doubts about their decision.
- Be appreciative and grateful. No matter what the circumstance is, you have to show your employer that you highly appreciate the fact that you were able to share your skills with the company.
- End on a positive note. Tell your employer that what you have achieved and learned from being an employee in the company is something that you will carry on to your next job and to other endeavors you might partake of.
- Review and edit. Proofreading your resignation letter would be great to make sure that you are relaying the correct message. Having someone else check your letter will also be a good idea. Ask him/her to suggest edits to your letter.
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Positivity, even in the worst situations, go a long way. Refrain from stating any phrase that would seem hurtful. Put yourself in the shoes of your employer and imagine being the one to read an impolite letter. It would definitely make you feel bad, right? So you really have to be careful about your words.
We are hoping that what we shared with you today is of big help, especially if you were planning on leaving your company or if you know someone who is about to leave their company. We hope luck is on your side as you start to embark on a new adventure for your career.
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