Application letters can be stressful to think about. Just when you finished customizing your resume for each job you have applied for, you now have to customize each application you have for each of the resumes you made. However, one of the reasons why you should customize your cover letter for every employment application you make is the fact that it makes you more memorable to the employer as it gives an impression that you know how to speak their language.
Freshers and professionals alike may find writing a job application cover letter a challenge. Lucky you for landing on this page! We have prepared some samples for you to use as a reference. We also have a guideline to help you write a job-ready application letter.
Sample Application Letter
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Persuasive Job Application Letter Sample
Application Letter Preparation
Preparation is key to making a well-written application letter. There are a few things you should do during the preparation stage in order to make it easier for you to start writing your application letter.
- Go through the job posting a few times. Carefully read the job description. Familiarize yourself with the requirements and the nature of the job. Now start writing your own set of skills and qualifications or refer to your resume. Start comparing these with the one written on the job posting. It will be easier for you to pinpoint which skills and qualifications you should highlight that is correlated with the needs of the job.
- Make sure you write down your correct contact information. This makes it easier for the employer to get in touch with you. Make sure that your contact information is aligned to the left and reflects your name, address, personal phone number, email address, and professional accounts. If you have a personal letterhead that reflects all of this information, make sure to place it at the top of the paper.
- Make sure you also include the recipient’s contact information. This makes it easier for the company to direct your application to the correct contact person for recruitment. It feels more personal if you know who you are writing to and it definitely puts you on top of other applicants. It also gives an impression that you did your research and that you are enthusiastic about getting a job with the company. Should the name of the contact person not reflected in the job posting, search for it on the Internet or give the company a quick call.
- Your opening should be personal. The correct job title and name of the contact person should also be reflected in the salutation. Your greeting should look a lot like “Dear Mr. Johnson,” or “Dear Miss Smith.” Salutations that are more personal are way better than a generic salutation such as “Dear Hiring Officer.”
Writing the Letter Proper
The main content of your application letter is the body. This where you will let the employer know the reasons as to why you are qualified and why you are the best person to be considered for the position. To make the meat of your letter juicier, we have a few tips we would like to share with you.
- Your first paragraph should readily grab the hiring manager’s attention. If it is not engaging enough, the hiring manager just might crumple your application and aim for a three-point shot at the trash bin. We certainly want to avoid that. Your first line should definitely let the employer know that you are highly interested in the vacant position. Be conversational yet still keeping your professionalism. If possible, copy the same tone the company uses in their job postings and social media websites. This gives an impression that you are familiar with the company.
- Let the hiring manager how you got to know about the vacancy. Do not be afraid to state where you got to know about the vacancy. Whether it was through a social media post, a job posting website, or through a referral. This may not mean that much to you but it helps to let the company know which of their job advertisements are working best.
- Let the employer know how the company will benefit from what you can offer. This is where you expound on your resume skills and qualifications. You want to let the employer know just how useful the skills and qualifications are for the company. Let them know that you are the solution they are looking for. To make your claims more concrete, you should state some examples regarding when you were able to showcase your skills, achievements, and learnings.
- Show a side of you that you do not reflect in your resume. Your job resume will already let the employers know what your achievements and experiences are. You need not keep repeating these on your application letter. A bit of human emotion is needed in a resume. You do not want to sound too robotic.
Ending on a Positive Note
How you end your letter also says a lot about you as a person. Here are a few tips you can follow in order to properly finish your application letter.
- Reiterate why you are the perfect candidate for the position. Ending your letter properly will help you get considered for the position. Always remember to refer to the job posting and the job description. In one sentence or two, emphasize to the employer that you are the best person for the position.
- Leave a statement suggesting that they invite you for an interview. Be confident. Strongly emphasize that you are looking forward to hearing from them and discuss any further questions that they may have for you.
- Sign off properly. Before affixing your signature, you have to make sure your sign off is not too informal or unprofessional. A little something like, “Best wishes,” or “Respectfully,” are common yet the safest ones you can use for formal letters such as an application letter.
- Affix your signature. Leave a few spaces after the sign off. About five would be enough. Then type in your full name and affix your signature above your name.
Take note: For emailed applications, you need not affix your signature, include a letterhead, and write the details of the employer. Your contact information will reflect after your typed signature if you are emailing your application.
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Quick Tips for Your Application Letters
- Keep your letter short. One of the most frequently asked cover letter questions is “How long should my letter be?” The answer to this is one page. Keep in mind that you are not writing an autobiography. One page would suffice. Just include the necessary details.
- Follow the appropriate letter format. An application letter is formal in nature. The best format to follow would be a formal letter format.
- Use simple and straightforward language. As mentioned, an application letter is considered to be a formal letter. So keep the language you are using in check and make sure it can be easily comprehended.
There you go! We hope we have helped in making your application letter-writing task a little bit easier. Do not hesitate to download our samples as they are all for free! We wish you all the best for your job search—whether you are a fresher, a career changer, or someone looking for a fresher perspective from another company. Cheers!