FREE 26+ Sample Resignation Letter Templates in MS Word

Whether you’ve found another job or just want to take a break from your career, providing your employer with a letter of resignation is the best route to go if you want to maintain good relations with them. A letter of resignation is a formal business letter that notifies your employer that you are leaving your job.

Whether you’ve found another job or just want to take a break from your career, providing your employer with a letter of resignation is the best route to go if you want to maintain good relations with them. A letter of resignation is a formal business letter that notifies your employer that you are leaving your job.

Providing a letter writing of resignation to your employer is necessary for you to maintain good and positive relationships with your old boss and at the same time, leaving a polite and positive last impression to help you properly transition from one company to another.

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Why You Need to Write a Letter of Resignation

A letter of resignation is created to inform superiors, colleagues, and human resources of your plans to leave your work plan position. One way to bow out gracefully from your company is by providing a letter of resignation at least two weeks in advance—especially when it is indicated in your employment contract, and by giving a politely toned letter with proper show of appreciation for the opportunity accorded to work professionally with them.

No matter how unhappy you were in a company and you’re just craving to get out of the office by screaming the words, “I quit!” you will never know when you might need your previous employer’s reference list. So stop yourself from the urge of making a dramatic exit and take the time to write a professional and well-polished letter of resignation. Below are tips on how to make a good resignation letter:

Provide the Date of Your Last Day of Work

Provide clear and precise details about your last day of work. Letting your employer know the exact date of your final work date allows him to decipher the time that he needs in order for him to find a replacement and to hire him.

Thank Your Employer

Let your employer know that you appreciate the opportunity accorded to you to work with the company. If your experience with your employer was strained or unsatisfactory, you can provide a brief expression of thanks.

Offer to Find a Replacement

If the time and opportunity grants you, offer the employer some assistance in finding a replacement employee and in training him.

Additional Questions or Concerns

If you have further questions about your company’s process of resignation, benefits, or entitlements, you can also include them in your letter of resignation.

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Be Polite

Use a polite tone when drafting your letter of resignation. Do not use your sample letter as a means for venting out your anger or frustrations toward your company or superiors. Leave a good and a lasting impression so that you can use your old employer as a reference in the future.

Make It Brief

You do not need to provide a detailed explanation of your reasons for resigning from the company. Maintain professionalism in your letter by staying focused and by not providing too much personal details.

Use Proper Formatting

A letter of resignation should be written using a business letter format complete with a header containing your employer’s name, address, the date today, and your name and address.

Polish Your Letter

Proofread your letter for any grammar lapses or pronunciation errors. Remember that your letter is a reflection of you. Make sure you polish your letter to make sure that it exudes professionalism.

You can also use our Sample Letters to save you from the tedious task of creating a letter of resignation from scratch. We offer a variety of different resignation letter templates for you to choose and download. View our Email Resignation Letter Samples, Two Week Resignation Letters, and Immediate Resignation Letters now.