There will come a time in your working life where you will find yourself debating whether or not there is a need for you to leave your job. That’s okay. You are not alone. Some of your workmates are probably thinking about it too. Once you have decided to leave your job, it is important that you let your employer know of your plans to do so. You can do this by setting a meeting with your employer and handing them a resignation letter. Your letter of resignation will serve as the detailed documentation about the reasons as to why there is a need for you to leave your job.
If it is your first time to resign from a job, you might find it confusing to think about what you should include in your letter and how to get started. You need not worry as we are here to help you out with your dilemma! We will give you a quick guideline on how to write a resignation letter, the importance of resignation letters, and tips on how to always make your resignation letter polite.
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One more thing, do not miss to also check out the sample resignation letters that we have included. There are a wide variety of samples that you can check out for different kinds of resignation circumstances so you are sure to find one that best suits your current resignation situation. If you are ready to find out all this and more about resignation letters, you should definitely keep reading this article.
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Quick Guidelines for Your Resignation Letter
Drafting that employment resignation letter should not be that hard. Just do not overthink what you need to include in it. Here is a simple guide that would definitely be able to help you make your writing task a whole lot easier.
The opening/introduction of your resignation letter should not be too flowery and should not be too long. Being straightforward, brief, and concise in your introduction is very ideal since you want to make your resignation letter short and easy to comprehend. With all of this being said, directly stating that you are tendering your resignation and when your proposed end date is the best way to start your letter. It directly lets your employer know what the letter is all about without any other fussy words that makes everything more confusing.
Positive and Professional
For sure, you are not leaving just for nothing. You have your reasons. It can either be positive or negative. No matter what your reasons may be, do not use your letter as an avenue for ranting and saying anything bad about the company or any of your colleagues. Remember, you want to leave on a good and positive note. Being professional and choosing your words carefully will help you maintain good relationships with your employer as well as your soon-to-be ex-colleagues. Keep in mind, you might be needing a well-written reference/recommendation letter from your employer, so it would be great to keep relationships intact.
Help Is Essential
Losing an employee is never easy for the employer. There is a need for them to transition to a new employee and train him/her to ensure that everything goes on smoothly and seamlessly. If you can, offer help. Let them know that you want to help make the transition easy for them and for the person that would soon be replacing you.
Do Not Hesitate to Ask Questions
This is your chance to ask your employer about things that are related to your departure. You can ask about your compensation, separation pay, benefits, unused leaves, and the like.
Give Out Your Contact Details
The last part of your letter should include all of your primary contact details to make it easy for the HR department to get in touch with you should there be a need for you to go back to your office or if there is a need for them to inform you about something that is related to your departure from the company.
Follow the Appropriate Format
Your resignation letter should be formatted in a formal and professional manner as these documents are considered to be business documents. These will go directly in your employee file, so you have to make sure that it is presented in a good manner. There are a ton of articles about resignation letter format that you can check out here in this website.
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Why Are Resignation Letters Important?
So you may now ask what the importance of resignation letters are. We want to give you a short list of reasons why we find resignation letters to be an important document during the resignation process. Check it out.
- Simply letting your boss know that you are planning to leave is sometimes not enough. To ensure that your resignation is well-documented, you should definitely send a resignation letter.
- Your basic resignation letter will serve as your official notice that you are leaving the company. With this being said, the company will know how much time they have to look for someone who will replace you. This is very important especially if you are someone who holds a high position or if you are deemed to be a valuable employee.
- You may not get another chance to let your employer know that you are thankful for the experiences and skills you have gained during your stay with the company. Your resignation letter can be a good avenue to tell your employer “thank you.”
- You want to make sure that you leave your company on a good note. Your resignation letter will be the a very polite way of cutting your ties with the company.
- Your resignation letter will help you be able to maintain a good relationship with your employer despite the fact that you are leaving the company.
Choosing to leave your job is definitely not an easy decision to make. You go through a lot of deliberations, listing of pros and cons, and asking for advice from friends. Remember this, if you choose to close your doors on your current employer, it is definitely not the end of the line. There are a lot of better and brighter opportunities that await. It’s just a matter of time before they start to knock on your door waiting for you to hold on and go on a new career adventure that just might be what you need.
The simple resignation letter samples that we have in this article can all be downloaded in Word Document (.doc) file format. This file format is very easy to edit and is compatible with a lot of devices out in the market. So you can edit your resignation letters on the go, whether you are stuck in traffic or sitting in the bus/train waiting to arrive in your destination. Plus, these are all downloadable free of charge so you need not worry about burning a hole in your pocket or having to pay a lot just for a sample. This means you can choose to download one or all of the samples! Great, isn’t it?
We are hoping that you learned just a little bit more about resignation letters and how to write them. Applying what you have learned will definitely make your letters stand out and will make it easier for your employer to understand the reasons why you have to leave the company.
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