Business letters are the preferred method of formal and official communication between organizations and individuals when regarding professional matters. These letters are most commonly exchanged between parties involved in a professional and commercial relationships such organizations, corporations, suppliers, or professionals and their clients, customers, business partners, or each other.
Although the rapid development of technology has and continues to provide faster and easier means of communication, business letters are still strongly preferred in the corporate and professional setting as they are accompanied by a sense of professionalism and urgency. Appearances aside, business letters also provide a tangible and concrete documentation for deals, notifications, memos, complaints, orders, and requests.
When writing any type of business letter, it is of utmost importance that you observe professionalism at all times. See these Sample Letters and guidelines for a letter that conveys such.
Formal Acceptance Letter for Job Offer
Formal Acceptance Letter Format
Formal Job Acceptance Letter Sample
Formal Invitation Acceptance Letter
As mentioned, business letters are the preferred method of communication between those engaged in a professional relationship. Thus, it should follow that the best way to accept a job offer is via letter. Not only does this demonstrate professionalism, it also makes clear the terms of the offer such as compensation and benefits.
What to Include in an Acceptance Letter
Like any business letter, an acceptance letter has to be brief and straight to the point. When writing an acceptance letter, include the following:
- express your gratitude and appreciation for the opportunity;
- explicitly state that you accept the offer;
- the terms and conditions of employment such as your salary, benefits, rank, and title; and
- the starting date of your employment.
Job acceptance letters can be sent through e-mails or as a physical letter, although the latter is heavily preferred. However, no matter which manner you choose, always make sure to address the person who offered you the position and always follow all the rules and proper etiquette in formal letter-writing. Download these Personal Business Letters for reference.
Sample Formal Job Offer Acceptance Letter
Formal Resignation Acceptance Letter
Formal Confirmation Acceptance Letter
Formal Acceptance Letter Sample
Business Writing Tips
Your Offer Acceptance Letter gives you the chance to clarify the terms of your employment as well as to thank your new employer for giving you this opportunity. While it may seem rather daunting, writing an acceptance letter is no more different than writing any business letter. Just make sure to keep these tips in mind as you compose your letter:
Don’t drone. If your new employer wanted to read, they’d go buy a novel. They are likely a busy person, so when you write your letter, keep it brief and go straight to the point. You don’t have to worry about sounding poetic or coming up with flowery words to coin together. A concise letter than includes all the necessary information would be more appreciated.
Express your thanks. One thing you should not forget when writing an acceptance letter is to thank the organization for giving you this opportunity—particularly the person who offered you the job in the first place. Remember, a “thank you” can take you a long way.
Edit! Before you send out your letter, make sure you proofread it first. Be sure that your letter is free of spelling mistakes and grammatical slips. Don’t give your new employer reason to doubt you before you even officially begin working.
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