Business invitation letters are a formal way of reaching out to a company, an individual, or a group of people to attend your company’s business function or an event hosted by you. Letters like these could either be a long and persuasive letter or a simple invitation. Depending on the event, the purpose of the letter, and the purpose of the invitation, business invitation letters could have a minimal number of words with only just the specifics, and done creatively and printed on a card stock or a simple letter printed on a plain white paper.

Here are some examples of business letters and Sample Letters to show you their formatting and contents.

Formal Business Invitation Letter

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Size: 70 KB

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Sample Business Invitation Letter for an Event

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Size: 85 KB

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Sample Business Invitation Letter for Meeting

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Size: 86 KB

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Business Invitation Letter Sample

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Meeting Invitation

Business Meeting Invitation Letters are sent depending on the invited. Inviting someone who does not belong to your company to come in for a meeting would require you to write a formal letter printed on a plain white paper of the proper size of the company stationery. Otherwise, a simple e-mail alert or a memo would do. On this, you would write the following:

  • the date and time of the meeting;
  • where the meeting will be held;
  • who are invited to the meeting;
  • what the meeting is regarding;
  • the expected duration of the meeting; and
  • if you will be providing refreshments, indicate that you are.

Event Invitation

If you are inviting your employees, private persons, or people who belong to other companies for a social gathering, then a less businesslike letter would do. You may have an invitation card creatively designed by a graphic designer and printed on card stocks to be mailed. Include in your invitation card the following:

  • the time and date of the event;
  • the venue of the event;
  • if there is a dress code and what it is;
  • the purpose of the event;
  • the theme of the event, if there is one; and
  • if you are requiring an RSVP, include in your invitation a self-addressed and stamped envelope.

Business Invitation Letter for Visa Application

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Size: 71 KB

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Letter of Invitation to Interview Doc

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Size: 116 KB

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Professional Business Invitation Letter

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Size: 81 KB

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Business Participation Invitation

If you are inviting a business to participate in a function, then you would have to write a formal letter printed on a letter-sized or an A4-sized paper. You have to write a persuasive letter that would convince the business owner to join you. In this kind of letter, write the following:

  • the dates and the venue of the function;

  • the time it begins and ends;

  • what is the name of the function;

  • why it is being held;

  • what you expect the recipient to do; and

  • include every information you think they might find crucial, like if they have fees to pay should they accept your invitation and how much.

Business Visit Invitation

When inviting a foreigner to visit your company on business, you might have to write them a letter of invitation before they will be granted a visa. Have a representative of your company write to the embassy. You may refer to your country’s immigration policy for what should be included in Invitation Letters for Visas.

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