Business invitation letters are a formal way of reaching out to a company, an individual, or a group of people to attend your company’s business function or an event hosted by you. Letters like these could either be a long and persuasive letter or a simple invitation. Depending on the event, the purpose of the letter, and the purpose of the invitation, business invitation letters could have a minimal number of words with only just the specifics, and done creatively and printed on a card stock or a simple letter printed on a plain white paper.
Here are some examples of business letters and Sample Letters to show you their formatting and contents.
Formal Business Invitation Letter
Sample Business Invitation Letter for an Event
Sample Business Invitation Letter for Meeting
Business Invitation Letter Sample
Business Meeting Invitation Letters are sent depending on the invited. Inviting someone who does not belong to your company to come in for a meeting would require you to write a formal letter printed on a plain white paper of the proper size of the company stationery. Otherwise, a simple e-mail alert or a memo would do. On this, you would write the following:
- the date and time of the meeting;
- where the meeting will be held;
- who are invited to the meeting;
- what the meeting is regarding;
- the expected duration of the meeting; and
- if you will be providing refreshments, indicate that you are.
If you are inviting your employees, private persons, or people who belong to other companies for a social gathering, then a less businesslike letter would do. You may have an invitation card creatively designed by a graphic designer and printed on card stocks to be mailed. Include in your invitation card the following:
- the time and date of the event;
- the venue of the event;
- if there is a dress code and what it is;
- the purpose of the event;
- the theme of the event, if there is one; and
- if you are requiring an RSVP, include in your invitation a self-addressed and stamped envelope.
Business Invitation Letter for Visa Application
Letter of Invitation to Interview Doc
Professional Business Invitation Letter
Business Participation Invitation
If you are inviting a business to participate in a function, then you would have to write a formal letter printed on a letter-sized or an A4-sized paper. You have to write a persuasive letter that would convince the business owner to join you. In this kind of letter, write the following:
the dates and the venue of the function;
the time it begins and ends;
what is the name of the function;
why it is being held;
what you expect the recipient to do; and
include every information you think they might find crucial, like if they have fees to pay should they accept your invitation and how much.
Business Visit Invitation
When inviting a foreigner to visit your company on business, you might have to write them a letter of invitation before they will be granted a visa. Have a representative of your company write to the embassy. You may refer to your country’s immigration policy for what should be included in Invitation Letters for Visas.
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