FREE 18+ Event Proposal Letters Samples in PDF | MS Word | Pages | Google Docs

An event proposal is different from a project proposal or a business proposal, which are both technical and formal. Event proposals are known for its versatility in form as it can be prepared for both informal and formal events.

An event proposal is different from a project proposal or a business proposal, which are both technical and formal. Event proposals are known for its versatility in form as it can be prepared for both informal and formal events.

If you want to learn how to write an event proposal that can lead to a successful and well-funded event, you may refer to our event proposal templates on this page.

Free Event Proposal Letter

Free School Event Proposal Letter

Free Event Partnership Proposal Letter

Free Wedding Event Proposal Letter

Wedding Event Proposal Letter

Charity Event Proposal Letter

Sports Event Proposal Letter

Sample Event Proposal Letter

How to Write a Sponsorship Proposal

A sponsorship proposal is a document that contains a well-analyzed step-by-step process on how an organization can gain sponsorship from charitable entities.

The following are some tips that can help you write a sponsorship proposal:

• Write a brief description of what your organization is about. Discuss the vision and goals of your organization.
• Summarize the specific activity that you are asking a sponsorship for. In this part, provide arguments that can convince your prospective sponsors regarding the significance of your goal or activity. Describe to them how you plan on using their funds.
• Break down all the expenses necessary for your activities.
• At the end of your proposal, write a brief note expressing your hopefulness for a sponsorship approval.

One of the most effective methods of attracting willing sponsors is by organizing a sponsorship event program. To organize such an event, create an event proposal to effectively host such an event. For future referencing needs, we also have event planner contract templates for download.

School Event Proposal Letter

Concert Event Proposal Letter

Free Printable Event Proposal Letter

Event Sponsorship Proposal Letter

How Do You Create a Budget Plan?

Below are some tactics you can follow when devising your own budget plan:

• Know your income and expenses. Be honest with yourself in finalizing the number for your total income and total expenses. In this stage, you make a comprehensive list of all your expenses for at least a three-month period. It is ill-advised for you to simply base your expenses calculations for the last month as there may be items that you only pay for on a quarterly basis such as your loan, car maintenance, etc. For your income, make a list of all the sources of your income such as your fixed monthly salary, freelance fees, etc.
• Categorize your expenses. This part is tricky as there can be multiple ways for you to categorize your expenses. The fixed and variable expenses are the most efficient and practical one. The fixed expenses comprise of your monthly rent, electricity bill, water bill, and the minimum amount of money for your daily consumption (this excludes dine-out expenses). The variable expenses are the area wherein you can freely adjust according to your budget. This pertains to expenses on entertainment, clothing, dining out, and other recreational activities.
• Set your financial goals. What is the reason why you are budgeting? Are you doing it to pay a debt or to go on a vacation? Perhaps you are saving for your post-graduate education? Whatever it is, be specific in your goals. Do the necessary research on your goal and set a precise amount that must be saved in order to reach your financial goal.
• Create ways to realize your financial goal. The best way to do this is by cutting back costs in your variable expenses as this is the most malleable area.
• Have self-discipline in implementing your budgeting plan.

Other than budget plans, if you have other needs, you may utilize our useful collections of event feedback forms and event proposal letters.

Event Planning Proposal Letter

Event Planner Proposal Letter

Event Organizing Proposal Letter

How to Write an Event Planning Proposal

Planning an event is a gruesome task in itself. One main area of concern that makes event planning a necessity is the budgeting of expenses. Whatever event you may be planning, you must devise a budget plan that is feasible and practical. Below are some tips that can provide guidance on how to budget for an event and how to create an event proposal:

• Determine the purpose of the event.
• Make a list of all the activities during the event.
• Write another list of the specific preparatory steps that must be taken prior to the actual event.
• For a more effective method of events preparation, create a draft of a formal event program that delineates all the areas that must be addressed to ensure a successful event.
• Based on your event program draft, jot down all the items that necessarily leads you to expend a certain amount of money.
• Canvas the prices of each item you have listed.
• Sum up the projected costs for each item.
• Compare the projected sum to the budget you have prepared for it.
• If the projected sum is more than your financial capability, go back to your event proposal and make the necessary adjustment to fit the budget.
• When you have already finalized the budget for your event, you may then proceed on writing a final event proposal.
• Start by writing an executive summary.
• Then catalog all the activities that are to be performed during the event.
• Create a table that allows you to allot a budget, time frame, and other logistics for each part or activity of the event.

We also have event planner contract templates that are available for download.

Business Event Proposal Letter

Event Proposal Rejection Letter

Event Partnership Proposal Letter Example

Event Venue Proposal Letter

How to Write a Successful Fundraising Event Plan

Do you need any help organizing a fundraising event? Here are some guidelines you can follow in planning it:

• Know the purpose of the fundraising. Then ask yourself which individuals, organizations, and corporations may have the propensity of having an interest in your fundraising cause.
• Create a fundraising event program that consists of fun, informative, and engaging activities for your prospective funders or sponsors.
• Project the budget for your fundraising event.
• Send out a warm and informative event sponsorship letter to each of your prospective funders in order to invite them to your event.
• During the event, make sure that you are able to properly lay out the details of your goal so that you may be able to gain the confidence and the participation of charitable entities.