It is common practice during job applications that cover letters for job applications are sent alongside an applicant’s resume. The main purpose of a cover letter is to introduce yourself to the organization, let them know that you are highly interested in the open position or that you are interested in being a part of the company’s workforce, and motivate the recipient to take a look at your resume/CV and other job application documents. But did you know that there is another type of letter that you can send with your job applications? Aside from cover letters, these letters that are called introduction letter for jobs. So what are introduction letters?
An introduction letter is a tool you can use to network when you are on the hunt for a job in the industry that you would like to be a part of. One way of getting hired is through networking. It does not matter if you know someone in the company or not. It is more of being able to present yourself to a company and forging a connection with them. To help you properly network yourself, we have a few tips and guidelines for you to follow in order to come up with an excellent introduction letter. We also have sample letters of introduction included in this article to give you a better understanding of what an introduction letter looks like. These samples are all downloadable for free and are very easy to use as they are in file formats that are familiar to almost everyone. Plus, they are compatible with a ton of mobile devices nowadays so you can refer to these samples on the go. Make sure that you keep reading to find out how to write an introduction letter and what are the tips that we have for you in order to make your letters very effective for your job search.
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Cover Letters vs. Introduction Letters
The thing is, aside from thinking about what to put in your resume, you should also think about making your job-related letters as solid as your resumes. Your letter will be the first thing that a hiring manager will take a look at anyway, so be sure to craft it well.
“Is there a difference between a cover letter and an introduction letter?” This is probably one question that might be boggling your mind right now. So before we start telling you what you need to know about introduction letters, let us briefly discuss what makes these letters different from cover letters.
There is a subtle difference between the two letters. A cover letter is typically sent when you are responding to a job advertisement, whereas an introduction letter is typically sent cold or if you are not responding to a particular or specific job posting. However, both letters aim for the same thing: to give the hiring managers a good glimpse of what you can bring to the table. But for cover letters, you will be able to directly address what it is that the company is looking for.
So now that you know what the difference between the two are, it is now time to determine whether you will make use of an introduction letter or will start crafting a standout cover letter. If you feel like an introduction letter is appropriate for your job-hunting needs, then just continue reading this article!
Two Types of Letters of Introduction
There are two common types of introduction letters used for job applications or networking in order to land a job.
- Letters of introduction with an existing connection. As its name suggests, this letter introduces that you know someone connected to the company. It can either be someone who is also applying for a position in the company or someone is already working with the company.
- Letters of introduction without an existing connection. This introduction letter is an introduction letter wherein you plainly introduce yourself to the company. This is typically written when you are looking for a job opportunity or if you are looking to being placed in a position within the company based on your qualifications.
Writing Your Introduction Letter
Now that you know what the common types of introduction letters are, it is high time you start writing your letter. It is important to take note that your introduction letters need not be lengthy and should also be straight to the point.
Now, let’s get started with your introduction letter!
- Introduce yourself. Briefly introduce yourself to the recipient. Note that in your introduction, you will also be letting the recipient know how you got to know about the company—whether it be through a common connection or if you have seen job ads or postings around. If you knew of the company or the open position through a referral, do not hesitate to drop his/her name, but make sure you asked for permission to do so. State the preferred position you want to be in. Immediately let them know why you are the best candidate for this position. You want them to be curious about you and be encouraged to start browsing through your resume or CV.
- Let them know what your purpose is. Are you looking to apply for a job in the company? Are you hoping to get an interview? Set your goals straight and be as straightforward as possible. Letting them know what you hope to accomplish through the letter makes it easier for them to understand what you want and they will likely invite you over for an informal interview. Expand on your qualifications and experiences in this part of the letter. Make it seem like you are the perfect applicant for the company. Incorporate some of the things that you have researched about the company and relate it to your own qualifications, education, experiences, and accomplishments.
- Close strong. Include a strong statement in your concluding paragraph. Restate that you are going to match well with what the company is looking for and with the company’s culture. If you have completed the requirements for the applications, do not hesitate to state it in your letter as well. You should also let them know when you are going to follow up should you not hear from them after a few days.
- Leave your contact information. Make it easy for the recipient to communicate with you. Leave your primary contact details such as your mobile or home phone number, current address, and email address.
Formatting Your Introduction Letters
Make use of a proper business letter format for your introduction letter. Since these letters are business-related, you need to be aware of what you include in your letter. Remember to keep the tone of your letter as professional as possible. You should also remember to be straight to point and avoid keeping these letters too lengthy.
A few simple formatting tips about introduction letters are as follows:
- Whether you are printing a copy of your letter or sending/uploading it as an attachment, keep the size to A4 or letter (8.5″ × 11″).
- The tone and language of the letter should be uniform all throughout from start to end.
- The letter should be kept simple and precise.
- You should also remember to go over your letter several times to ensure that you avoid any mistakes such as misspellings and grammatical errors.
Sample Cover Letter of Introduction Requesting an Informational Interview
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Quick Tips to Knowing What to Include in Your Introduction Letter
Introduction letters can take the place of a cover letter and resume when you are using it as a means of networking to applying for jobs. These letters serves as a great way of assessing whether you will be a good match for the company. It should be able to showcase what your expertise and background are despite being short in nature. It is also a good avenue for you to showcase your communication skills.
- Do a quick research about the company. When you start researching about the company, make sure that you determine who the main recipient of your letter is. Remember, you want to make a good impression. Knowing who to send the letter to is actually a subtle way of making a good impression. A properly addressed letter will always sound better and look better compared to a letter that has a generic heading. Do not forget to use the proper title as well if they have titles to their names.
- Send a copy of your job resume alongside your introduction letter. Sending your job resume with your introduction letter makes referencing easier and it will also give the recipient a better glimpse of what you can do for the company. Remember that presenting your experience and qualifications strengthens your chances of getting an interview.
- Present your work history in a reverse chronological order. Start with the most recent ones going down to the earlier ones. However, remember to only include the ones that are relevant to the industry of the company you are writing the letter.
- Include your accomplishments. Make use of bullet points to make it easier for the recipient to read your letter. It gives the recipient a good view about what your success and capabilities are.
- Give an explanation as to why you believe your qualifications will be a good fit with the company’s culture. Always let them know how they can benefit from you becoming a part of their workforce.
- Let them know about your schedule. If possible, give the recipient a brief schedule of when you might be available for an interview. This will to let them know how to prioritize you and schedule you according to your availability. Also, let them know if you will be available for relocation should the nature of the job require you to do so.
- Let them know that you are looking forward to meeting with them. Your eagerness and interest in the job or in the company is a good plus to get you considered for the position. Invite the recipient to get in touch with you and invite you for an interview to discuss any queries they might have about you.
So there you go! We hope that cleared your mind up even just a little bit about what introduction letters are. We also hope that the sample letters of introduction to download for free also made your letter-writing task a tad bit easier. Give it a shot and adjust accordingly.
Start writing those letters now and remember to customize your letters for every job industry you intend to apply for. If you do not hear from the employers, do not forget to follow up. Remember that employers are quite busy with a lot of things and they might unintentionally forget to give you feedback about your application. If you ever encounter a rejection, just keep your head up and keep moving forward. It will never be the end of the line, especially if you do not stop trying. Just keep sending those job applications. We wish you all the best with your job search!
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