Whether you are serving in a nonprofit organization or you are serving as a board member for a certain company and you are looking into the possibilities of leaving your post soon, it is important that you prepare a simple resignation letter that would let the company know that you are going to leave soon.
In this article, we would like to share with you a couple of tips about how you can come up with a well-written board resignation letter. We also have a couple of sample letters that can help you come up with your very own board resignation letters in a simple and easy manner. You can find more information about board resignation letters below, so you have to make sure that you keep reading this article.
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Writing a Board Resignation Letter
Once you have decided to resign from your board position, you want to make sure that you secure a professional resignation letter that you will submit to your boss.
A ton of times, board members work for nonprofit organizations, which means that they are usually in a job that is non-paying or barely pays. However, the experience that is taken away from being a board member is something that cannot be replaced. It will give you an edge when it comes to experience, plus it makes your professional resume look a whole lot better and more attractive as well. Being a board member shows commitment and willingness to make a change in the community.
To know what you need to know about writing a board resignation letter, we have a couple of tips that might just help you out.
1. Remain professional.
You want to make sure that your resignation letter remains formal and professional all throughout. You want to make sure that you follow a proper business letter format. The same format still applies if you are going to write your resignation letter as an email.
2. Proposed date.
You want to make sure that your proposed date for resignation is clearly stated in the letter. You have to make sure that you give enough notice as possible. You may check out our Two Weeks Notice Samples for more information about giving proper notice.
3. Briefly explain.
You do not need to explain anything in detail. A simple statement saying why there is a need for you to leave your job is enough. Make sure that you keep it short and brief.
4. Do not forget to say thank you.
Just like any resignation letter, you want to make sure that your letter remains positive all throughout. Resigning from your board member position is a good avenue for you to express your gratitude not only to your employer but to your colleagues as well. You may also see sample rude resignation letters.
5. Do not hesitate to offer help.
You want to make sure that everything goes as smooth as possible once you leave your job. Offering help during the transition would be a good idea and will also give an impression about your dedication to the position. However, only offer help if you really want to do it. You may also like sample manager resignation letters.
6. Review and edit.
You want to make sure that your resignation letter is polished and is free from any errors. Your resignation letter will serve as your last impression so you want to make sure that you are exiting with grace from the organization. Read through your letter and check for errors. Once you have detected the errors, make sure that you edit the errors. Read through it one more time and make sure that you edit until you end up being satisfied with the outcome. You may also check out sample one-day resignation letters.
Take note that you should always keep your emotions in check when it comes to writing a resignation letter. If you have experienced anything negative in the organization, make sure that you do not mention any of this in the letter as it will leave a negative mark. You want to make sure that you always make your resignation letters polite whether your experience has been a pleasant one or otherwise.
Guidelines to Properly Formatting Your Resignation Letter
1. Consider the length of your resignation letter.
Make sure that you keep the formal letter accurate yet still concise. One page would be enough for a goof resignation letter. A simple explanation about why you need to leave will be enough. There is no need for you to explain in detail about getting a new job or that you hate this one. Remember: keep it short, positive, and polite.
2. Font style and font size should be standard.
Make sure that you make use of traditional fonts such as Times New Roman, Arial, or Calibri, or you can also make use of a font style that looks polished and professional. The font size should be between a 10pt and 12pt size. You may also see employee resignation letter.
3. Spacing and margins.
You want to make sure that the spacing in between your lines are single-space. A margin of about 0.5″ to about 1″ would also make your letter look its best. Aligning everything to the left side of the page is also a good idea.
4. Keep your letters accurate.
You want to make sure that you edit your letter carefully right before you choose to send it. You may ask a good friend to take a look at your letter and give suggestions about how you can improve your letter. You may also like different types of resignation letters.
5. Mode of sending.
You have three choices: (1) via mail, (2) via email, and (3) by handing it in personally. The best way would be to personally hand it to your supervisor as this gives off the aura of being a professional. However, some circumstances may call for the need that you send your resignation letter via email. Just make sure that you format it in a way that it will still look like a formal resignation letter. You may refer to our article on Email Resignation Letter Samples for more information regarding sending resignation letters via email.
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Common Ways for Organizing the Resignation Letter
The header should start with the information about the employer (employer name, designation, name of company, company address, phone number, and email address), as well as the date when the letter was written. If you are writing an email, there is no need for you to start with the details of the employer and the date. The email will have time stamps that will determine when the date was written, and the recipient box will serve as the details of the resignation letter. You may also see job resignation letter templates.
Address the letter properly by using the recipient’s formal title followed by his/her last name.
3. Body of the letter.
- Paragraph 1. Immediately state that you are resigning from your post and when you want your resignation to become effective. Make sure that you review the notice period need. You may want to check out our samples regarding Two-Weeks Resignation Letters.
- Paragraph 2. Explaining the reasons why you need to leave your job is optional. What you mention in your first paragraph will almost always be enough. If your boss requires that you include an explanation and you are hesitant to write it in the letter, you may request for a sit-down meeting and explain it to him/her in person.
- Paragraph 3. Mention that you are willing to help out with the transition to ensure that your departure from the organization will not cause any inconvenience.
- Paragraph 4. Do not forget to express your gratitude toward your manager and the organization as well for all the experiences that they were able to provide while you were a board member. You may opt to go more into detail about this or choose to just simply tell them you are thankful. You may also like temporary resignation letter samples.
Make use of a formal sign-off greeting such as “Yours truly,” “Yours sincerely,” “Sincerely,” etc.
End your letter by affixing your signature.
- For handwritten or typed resignation letters, your signature will be your actual signature plus your typed name.
- For email resignation letters, a typed name followed by your pertinent contact information will serve as your signature.
There you have it! All of the basic information that you need to know about board resignation letters is right on this very article. Always remember that quitting your job is not the end of the road. It is an opportunity that leads you to another road that will determine what your next career adventure will be. You may also check out sample maternity resignation letters.
Do you want to know what are the steps that you need to take before resigning from your job? We’ve got your back! You may read our article on Steps You Need to Take before Sending Your Resignation Letter.
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Make Your Resignation Letter Polite, Even When You're Not Feeling It.