8+ Payroll Specialist Job Description Samples

Payroll specialists work with accounting staff to compute salaries and make sure employees in a company get paid. They are tasked with most of the paperwork relegated to them by either the HR manager or payroll administrator. Everything they do has something to do with the payments, deductions, withholdings, and attendance of all the company employees. 

Our Job Description Samples for payroll specialists come with an almost complete list of duties and responsibilities that can be used as a basis for employers looking to hire qualified individuals. These are all available free for downloading and can be modified to fit employer specifications.

Senior Payroll Specialist Job Description Sample

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Size: 151 KB

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Payroll and Benefits Specialist Job Description

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Size: 91 KB

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HR Payroll and Benefits Specialist Job Description Example

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Size: 131 KB

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Payroll Tax Specialist Job Description Format

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Size: 18 KB

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Lead Payroll Specialist Job Description in PDF

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Size: 300 KB

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Being a payroll specialist means you are very proficient in remembering and recording every employee’s attendance and hours for pay calculations. You need to keep track on paid leaves, sick leaves, and vacation leaves. While most of the work is done by human resources staff, being a payroll specialist means you may be attached with the HR department computing the salaries that need to be paid and making sure there are no mistakes in the computations. You have to take into account all the overtime work, absences, and leaves; otherwise, mistakes in computing can mean employees may not get the correct pay and you are not up to the tasks listed in your job description.

Payroll specialists help employees fill out hiring paperwork and computing their salaries based on their position. They are also tasked with computing pay raises and and decreases depending on a company’s profit margin and the employee’s productivity. Accuracy is vital in this kind of job and any mistake may cost a payroll specialist his/her job.

For other jobs related to payroll, please check out our Payroll Job Description and Payroll Officer Job Description samples. These describe the general nature of the job that can be used as reference for employers. These are all available free for downloading and can be edited and modified to user specifications.

Payroll Billing Specialist Job Description

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Size: 154 KB

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Payroll Benefits Specialist Job Description

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Size: 396 KB

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HR Payroll Support Specialist Job Description

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Size: 241 KB

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The job duties of a payroll specialist may include but not limited to the following:

  • opening communication lines with employees in matters of time, attendance, and payroll;
  • computing payroll for employees and contractors either on a weekly, bimonthly, or monthly basis depending on the company’s rules for dates on salary distribution;
  • primary task of issuing and distributing paychecks, managing deposits, withholding benefits, and payroll deductions;
  • handling newly hired employees on their paperwork on taxes, salaries, and benefits; and
  • ensuring wage and hour law compliance.


Payroll specialists may also be asked to provide support for the company’s other finance personnel in the accounting department to provide reports on accounts receivable, accounts payable, accounting, and reporting. Computation of employee pay is not an easy task but rather a complex process that needs a competent, qualified person for the job. 

For hiring and other payroll-related job descriptions, our website also offers free downloadable Payroll Analyst Job Description samples. These samples indicate the general nature and essential duties and responsibilities of work performed by qualified individuals needed for the profession. These can be downloaded in both Word Doc and PDF file formats and can be edited or modified based on employer specifications.

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