When applying for a job, you should always prepare a job application letter to be submitted together with your updated resume. This is one of the requirements that employers or companies would ask from you upon application. Even when applying for a job online, you are still asked to provide a job application letter. It could either be with the use of a generic template that is provided by the job hunting site or one that you have personalized.
Your job application letter is your key to get that job you are applying for. It is important that you focus on the things that are necessary and important in writing a job application letter. This article is all about job application letter writing with job application letter samples and job application cover letter templates in different varieties that you can choose from. You can use them as reference while writing your own job application letter or use them as your own.
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What Is a Job Application?
Job applicants, whether they are fresh graduates or those with work experience, are mostly the people who write job applications. One of the requirements for applying for a job, aside from employee application form and resume, is a job application letter. This formal letter is where the applicant formally introduce themselves to the interviewer or potential employer and tell them about who they are as a person and as an employee.
A job application letter example should be impressive and should be written in a way that will give you a 100% chance of getting hired. In other words, you have to sell yourself to the employer by telling them your skills, talents, educational background, and how you are qualified for the job you are applying for.
Having enough knowledge about job application letters and being able to write letters with really good content will sometimes land you the best job or the job that you have been dreaming of. A little research and proofreading will do the trick and help you make that award-winning job application letter. If a job application letter is not what you are looking for, we have sample college application letters and sample scholarship application letters. You can check out more on our website.
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Why Do Employers Require a Job Application Letter?
Most jobs nowadays would ask applicants to do a walk-in where they don’t have to bring or submit an application letter together with their resume upon application. This is normal to some jobs or companies who are doing mass hiring or companies who have their own way of getting applications done.
Still, more than half of the employers or companies would require a job application letter and they want those that are impressive and of good quality. But why do they really need job application letters when they have other means of getting information from the applicants? Employers require job application letters because it is one way that they can assess the applicant without first seeing them. This gives them the chance to know the applicant without any biases and decide through their technical skills, experiences, and qualifications if they are fit for the job.
This increases the employers’ chances of selecting and hiring the right candidate for the job. Sometimes, no matter how professional one has become, if the person in front of them is someone they don’t find pleasing or someone they don’t like based on appearance, that applicant will never get hired. Also, a printable job application letter, in some way, shows part of the applicant through their writing style, how neat and well-prepared their application letter is and how well they followed the format. These little things matter to some or most employees. Thus, formatting should not be underestimated. You can also like target job applications.
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How Long Does It Take to Get a Response from a Job Application?
After submitting your job application letter, either face to face or via email, you will need to wait for some time before getting a reply. While some might give you an immediate reply or an auto-generated reply, there are still a lot who don’t really give you feedback right away. You may also like job application forms.
You might have to wait for a week or two before doing a follow-up email. This shows how interested and how eager you are to get accepted for the job. If you just stay there and wait for two weeks to end, that would be such a waste of time. So here are things that you can do while waiting for a response for your job application.
- Make sure that your job application letter has been received. How do you know this without being bothersome? Just ensure that you have submitted your general job application letter before the deadline and do a follow-up a week after. You can send them an email or contact the company to check if they have received your application.
- Patience is a virtue. If you’re told by the employer or the hiring company that they will contact you in two weeks, then do as they say. Don’t go contacting and bugging them 2–3 days after because you might just not get the job. You can also like cover letters for job application.
- Ask a few questions. If there is something you want to know about the hiring process, you can definitely contact them to inquire about it. It won’t hurt to ask as long as you do it politely and in a timely manner.
- No posting on social media. While it is common for a lot of people to post their daily activities on social media, it is best that you refrain from posting about your application online, especially if the potential employer is able to view it. There are employers who might not want that and this could affect your chances of getting hired.
- Keep your lines open. During this two-week waiting period, your potential employer might need to contact you to ask about certain questions or to inform you of the schedule for interview. It is best that you keep the same phone number and bring it with you at all times. Always be positive and expect for that call.
- Do your research. After you have done all those necessary things, you might need to take some time and do research analysis on the company that you are applying for. Find out how they work, what the nature of their business is, or try to check out their organizational structure. Little information that you have gathered from your research may be beneficial if you are given a chance for an interview.
- Find other opportunities. Don’t be satisfied with just one job application. The best thing that you can do while waiting is to look for other opportunities in other companies. Your chances of getting a job are high if you apply in multiple companies while waiting for the response of your other job applications. You can also like practice job applications.
Need help writing a letter? We have sample letters of intent, sample letters of introduction, and sample letters of inquiry that you might be interested in. Go ahead and visit our website for more samples and templates that you can download for free.
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How to Write an Application Letter
For some, the thought of having to write a letter is a big task, regardless of what kind of letter it may be. Just the thought of having to write in your letter that you are good in this seems like boasting, but as the saying goes, face your fears. If you are applying for a job, you just can’t not write an application letter. That is why we will be giving you easy step-by-step instructions so that you can get started with writing your job application letter.
1. Gather all information that are needed in the construction of the letter.
Your sample letter needs to be complete. This is the very first thing that your potential employer will see and this tells them about you. Therefore, you need to make an impression by ensuring that you have all of the information correct in your application letter. This information includes the correct name, address, and contact information of the company you are applying to, as well as the name of the person to whom the letter should be addressed to.
2. Use the formal letter format when writing your job application letter.
Job application letters should always be written using a formal letter format and should be kept as neat and professional as possible. Your letter should also be in portrait orientation and you should also know about the appropriate layout.
3. Use the appropriate greetings.
While generic greetings are acceptable, it is still best that you personalize your greeting to make it seem like you are going an extra mile. Knowing the name of the person to whom the letter should be addressed to will earn you points from your prospective employer.
4. Be polite and introduce yourself.
Job application letters should always be written in a polite manner. And the very first thing you need to do to show that is to introduce yourself. Tell them basic information about yourself. It is preferable if you tell them something that is not written on your resume because it seems redundant to do so. Tell them things about you that will be interesting.
5. Write about your skills and qualifications.
The body of your letter should be the part where you write about your presentation skills and qualifications. Sell yourself to them by telling them the things that you are good at. When writing about your weaknesses, always provide a follow-up emails with a positive note. You can tell them that you are working on it or you can overcome it with practice. In this part of your letter, tell them why you are qualified for the job and why they need to hire you. Make sure that all that you write is honest as lying will lead you nowhere.
6. Offer help and provide your contact details.
On the next part of your application letter format, just before you close it, offer any help or assistance that you can do for them to make the hiring process easier for the both of you. Leave them the phone number and email address where you can be easily contacted. This extra step is highly appreciated by a lot of employers as they don’t have to go through the hassle of contacting you in case they are interested in you.
7. Thank them for their time.
By this time, you are still not sure if you will be hired or not but you know that you did your best there selling yourself. Regardless of the outcome, you should always thank the person to whom the letter is addressed to for taking time in reading your letter. Even if it is their job to read it, it is still important to utter a little word of thanks. This helps in showing the professional part of you. You can also like application letter for employment.
8. Affix your signature.
Never end your letter without your name and your signature in it. This shows proof that you are honest about all that you wrote in your job application letter sample. Saying your name twice in the letter will also increase the chances that the hiring person will remember your name, thus increases the chances of you getting hired.
The last but not the least, always make sure that you have your job application letter proofread twice or three times. Once is just not enough and it would be good if you have it proofread by different people. This is because one person may not be able to find the errors that another person can find. Make sure that you don’t have any grammatical errors or spelling errors as these may lessen the chances of you getting hired for the job and will make your letter of application look funny and unprofessional.
If you follow these steps, then you are sure to be able to finish your job application without any difficulties. Also, check samples from sample basic employment application letters so that you will have an idea on what to write and how to position them in your letter. Printable application letter samples and templates will also make your writing task easy and convenient. You may also be interested in other how-to articles that we have, like how to write a mission statement, how to write a sales report, and how to write an advertisement.They are available on our website.
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