30+ Sample Service Letters

When dealing with services of any kind, you may want to consider writing a letter to make things official. For instance, you may have decided to stop using the services of a certain business. Writing a service termination letter would make it official. In writing a service letter, we provide you with Service Letter Format samples so the task is easier.

A Service Letter is a letter you need to write when you are dealing with services of any kind. It covers a wide range of services, from the usual services that businesses provide to community service and customer service. Below are sample letters that are readily customizable for your convenience.

Sample Community Service Letters

Community Service Verification

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  • DOC

Size: 10 KB

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Community Service for Court

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  • PDF

Size: 147 KB

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Community Service Referral Letter

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  • PDF

Size: 74 KB

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Customer Service Letters

Poor Customer Service

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  • DOC

Size: 10 KB

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Customer Service Compliant Letter

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  • DOC

Size: 10 KB

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Appreciation Letter of Customer Service

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  • DOC

Size: 10 KB

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What Is a Service Letter?

Each one of us has availed of a service of some kind at some point in time. Other times, you may be the one who provided services to other people. A service letter is a letter that you write when dealing with services of any kind. There are many types of service letters available, depending on the letter’s recipient, the sender, and it’s purpose, whether it is to request for a service to be performed, to cancel or terminate the service, to complain about it, to appreciate it, and so on. The bottom line is all service letters are written with the foremost concern of services being fulfilled services, or those that will be or may still be fulfilled.

These letters are necessary so that service providers know the status of the working relationship they have with a client. They are also a very effective way of getting feedback from clients. This way, these businesses continue to improve the services they provide their customers. A service letter, then, is a vital document in every organization and should therefore be taken seriously. They work very much like these Sample Proposal Letter templates in that they outline some vital information that could be very useful in the continued success of the business.

Service Termination Letters

Company Service Termination

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  • DOC

Size: 18 KB

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Service Agreement Termination

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  • DOC

Size: 10 KB

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Sample of Contract Service Termination

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  • DOC

Size: 12 KB

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Service Cancellation Letters

Service Contract Cancellation Letter

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  • DOC

Size: 10 KB

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Letter for Service Provider Cancellation

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  • DOC

Size: 10 KB

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How to Write a Service Letter

A service letter is a formal letter and hence, should be written in a formal business letter format. This means that you would need to write the letter just like how you would a formal business letter. On top, make sure to write the date you wrote the letter together with the return address and the name and address of the recipient. You would then need to write the salutation. It would be better if you know the name of the person you are sending it to so you can properly address him/her in the salutation. This should be followed by the body of the letter, with you stating the purpose of the letter. In the case of Community Service Letters, you may need to mention that you want to inform them that you have already completed your community service hours. Provide an appropriate complimentary close and then sign the letter. As this is a formal letter, observe correct spacing.

Effectively Starting a Service Letter

You may be tasked with writing a service letter. When tackling the task, you may be confused what to put in it, much less how to start the letter. As with any letter, an effective way of starting it is to mention the purpose of the letter. You will need to start with an explanation as to why you are writing them a letter. You can add in a few sentences introducing yourself to the person you are sending the letter to, but make sure that you tell them why you are writing.

There are many reasons why one would need to write a service letter. In a Service Complaint Letter, for example, you should start by telling them how disappointed you are with the service that you got from them. In cases like this, it is important to go directly to the point so the receiver does not have to guess where the letter is going.

Service Complaint Letters

Complaint Letter for Delay

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  • DOC

Size: 9 KB

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Complaint Letter for Service Charge or Debit

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  • PDF

Size: 140 KB

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Service Related Complaint Letter

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  • DOC

Size: 14 KB

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Unsatisfactory Delivery Service Complaint Letter

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  • DOC

Size: 10 KB

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Service Appreciation Letters

Service Engineer Appreciation Letter

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  • DOC

Size: 20 KB

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Service Award Appreciation Letter

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  • DOC

Size: 10 KB

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Employee Service Letters

Employee Termination of Service

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  • DOC

Size: 29 KB

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Employee Service Appreciation Letter

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  • DOC

Size: 10 KB

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Employee Service Recognition Letter

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  • DOC

Size: 9 KB

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The Importance of Service Letters

You are paying for the services that you avail of, so it is important that you get the most out of them. When dealing with services, you should then be cautious and take them seriously. You do not want to spend money on a service that you are no longer happy with. For people in the customer service sector, they would also need to know how they are doing, so a customer service letter would surely be appreciated. If you are interested in this career path, take a look at these Customer Service Cover Letters to aid you in your customer service application. Below are some of the important uses of these service letters that make them valuable documents for any organization.

  • They determine the status of the service being provided. By having service letters, you let your service providers know the status of the service that they provide. For example, a service cancellation letter would inform them that you would like to discontinue the availment of their service.
  • They are effective feedback tools. Any business would like to improve the services that they provide so that customers are satisfied and thus keep on availing of the services. A service letter is an effective way of getting feedback, good or bad, from the customers.

Thank You Letters for Service

Business Thank You for Service Letter

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  • DOC

Size: 10 KB

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Volunteer Thank You Letter for Service

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  • DOC

Size: 10 KB

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Sample Thank You Letter for Service

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  • DOC

Size: 10 KB

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Service Extension Letters

Service Contract Extension Letter

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  • PDF

Size: 197 KB

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Service Agreement / Contract Extension Request Letter

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  • DOC

Size: 10 KB

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Service Extension Request Letter

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  • PDF

Size: 293 KB

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Service Request Letters

Service Benefits Request Letter

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  • DOC

Size: 9 KB

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Service Cancellation Request Letter

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  • DOC

Size: 10 KB

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Service Termination Request Letter

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  • DOC

Size: 486 KB

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Service Recognition Letters

Years of Service Recognition Letter

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  • PDF

Size: 359 KB

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Customer Service Recognition Letter

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  • DOC

Size: 10 KB

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Guidelines in Making a Dazzling Service Letter

Like any letter you would send to someone, you would also need to put time and effort in making service letters. When done right, these letters could be effective relationship-building tools. And that is the working relationship that you want with your service relationships. For instance, a dazzling Service Termination Letter should not burn bridges with your service provider but provide an acceptable reason for the termination and leave the door open for possible availment at a future time. Below are some guidelines in making a service letter.

  • Follow business letter format. Since service letters are formal letters, you would need to follow formal business letter writing. Make sure that all elements are there and you observe proper spacing.
  • Be direct to the point. Immediately tell them why you are writing the letter. You do not want the letter to result in guesswork.
  • Maintain a respectful tone. Even when writing a complaint about a bad service, be professional and write in a respectful tone.

 

Service letters cover a wide range of topics with regards to services. When needing to appreciate or complain about a service, it is better to put it into writing through service letters. You can draw inspiration from the sample service letters that are presented above.

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