When an offer or a request needs to be turned down for any reason, a refusal letter should be sent out to the concerned individual or firm about the inability or any other reason that would prevent you from performing the action that is expected of you. Since refusal letters are the formal way of saying “no”, composing one requires great tact, so as not to antagonize readers. Here are some Refusal Letter Samples.

Sample Job Refusal Letter


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When an applicant’s application is refused for not meeting the eligibility criteria or when they fail to clear the interview, a job refusal letter is sent to them informing them about the rejection.

Sample Visa Refusal Letter

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When the application for a visa is rejected by the issuing country, the applicant is given a refusal letter about the rejection of the visa for any number of reasons.

Project Proposal Refusal Letter Sample


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When a project is proposed, a lot of factors are taken into consideration. If the project itself is found to be unfeasible, a refusal letter is issued to the proposer.

Usage of Refusal Letters

Refusal letters are useful in the sense that they convey the inability, or at any rate, the undesirability to perform certain actions due to any number of reasons. Refusal letters always have the inherent risk of antagonizing its reader, so the letter always needs to be composed in a careful and a tactful manner, aiming to both get the firm’s intentions across while still keeping the reader’s patronage on the firm. Hence, refusal letters are an useful tool for the firm. You can also see the Dismissal Letters.

Sample Refusal Letter to Student

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When the application of a student wishing to be admitted is denied, a letter of refusal is given to the student stating why they were refused admission and on what grounds.

Survey Refusal Letter Sample

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When a survey is conducted to assess construction projects, a refusal may come about the unfeasibility of the construction/expansion project. A refusal is thus served accordingly to the concerned. You can also see the Notice Letters.

Refusal Request Sample Letter


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Benefits of Refusal Letters

The benefits of a refusal letter lie solely with the firm, organization or individual composing it since they keep their best interests in mind while writing a refusal letter. Sometimes, a refusal letter is made in the best interests of the reader when a concern persists that the proposed action would be harmful to the individual’s body or financial position. Thus, refusal letters may not always be problematic if they are composed correctly, keeping the reader’s point of view in mind. You can also see the Disagreement Letters.

Informed Refusal Letter Example

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Company Refusal Letter Format

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Target Audience for the Refusal Letters

The refusal Letter Samples are aimed towards all kinds of companies who engage in any business operation. It enables them to perpetuate their best interests while refusing a particular proposal or action due to a shortage of funds, manpower or any other reason that would prevent them from performing their duty that their clients or customers expect them to. Refusal letter can be flexible and be used by a large variety of people for issuing a formal refusal.

We have a large number of Sample Letters within our collection. Select the one that serves your purpose. Our templates being completely editable, you may add necessary information into the template as and when required. Or you may choose to use our templates as a guide to make your letter.

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