When we talk about application letters, the first thing that comes to mind is probably that it is used for job application. However, application letters can be used for a variety of purposes, such as scholarships, college admissions, credit applications, rent, and other business-related applications.
In this article, we will give you a few Sample Letters dedicated for a wide variety of situations that make use of application letters. With our sample letters being high in quality and being complete in detail, making an application letter will be as easy as pie. Keep scrolling to check out our samples and guidelines!
Application Cover Letter Samples
Application Developer Cover Letter Format
Application Job Cover Letter Format
Application Analyst Cover Letter
Application Approval Letter Samples
Credit Application Approval Letter
Job Application Approval Letter
Rental Application Approval Letter
Job Application Letter Samples
Job Application Letter
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Business Application Letter Samples
Business Administration Application Letter
Business Advisor Application Letter
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College Application Letter Samples
College Admission Application Letter
College Faculty Application Letter
College Internship Application Letter
Purpose of Application Letters
Application letters are one-page letters which are written in a formal manner as they are used for formal transactions. They are typically associated with job applications and are requested to be submitted alongside a resume. Application letters describe and highlights what makes an applicant qualified for whatever he/she has applied for. They are often used interchangeably with cover letters but they do have several minute differences.
Typically, application letters are used by applicants to introduce themselves to the organization or company they are applying for. This is true not only for job applications but also for other types of applications as well. This is the first point of contact between the applicant and the recipient and it also serves as an avenue for the applicant to demonstrate his/her interest and reasons for pushing through with the application. If it is well-written, neat, and concise, it can definitely grab the attention of the reader which can, in turn, prompt him/her to contact the applicant for an interview. To be a successful applicant, you can always refer to Free Sample Applications that can be referred to for guidance.
Contents of an Application Letter
What you write on your cover letter all depends on the purpose that you are going to write it for. However, there are still some similarities to every application letter. Here’s what is usually found in all Application Letter Format Samples:
- Just like any formal letter, the letterheads and the date will be the first elements that you would see in an application letter. The applicant’s letterhead, as well as the recipient’s letterhead, will contain the name of the applicant and the person who is going to receive the letter, name of the company/organization, and the address. The date is placed in between the letterheads. This is usually followed by the opening greeting/salutation containing the name of the recipient.
- An introductory paragraph that will state who the applicant is and the purpose of applying. This paragraph will also try to encourage the reader to continue reading to get a better grasp of what the applicant is trying to convey.
- The next few paragraphs will focus more on the applicant and how his/her qualifications are considered to be a good fit to what the company is looking for. For example, for academic-related application such as scholarships, Sample Scholarship Applications will talk more about the applicant’s achievements in school, class standing, organizations he/she is part of, and other extracurricular activities.
- In the last paragraph, the applicant should express his/her heartfelt thanks to the reader for taking the time to go through the letter. It should also express that he/she is looking forward to hearing from the reader soon. Contact details should also be left to make communication easy.
- After the last paragraph, there will be a closing greeting that is usually followed by the applicant’s printed name and signature.
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General Guideline for Writing an Effective Application Letter
Now that you’ve checked out Application Letter Examples and Application Cover Letter Templates to guide you in writing your own, it is vital that you review your letter. Here are a few guidelines that can help you. Take note of these important details:
- Make sure to follow a business letter format. Nowadays, it is a common sight to see business letters using the full-block style or a formatting where all the parts of the letter are aligned to the left side of the page, as you can see in Sample Business Letter Format Examples. Use this formatting unless stated otherwise.
- A personalized application letter will always be preferred over generic ones. Even if you are applying for two scholarships, make sure to not make your letter sound as if it was canned. Take time to make each of your letters as unique as possible. If you send the same letter for the same type of application, it will seem too generic and not feel as personalized.
- If you are not able to contact the organization to ask for a specific name of the recipient, make sure to use non-sexist salutations such as “Dear HR Manager,” “Dear Sir/Madam,” or “To whom it may concern“. But remember that being able to get the name of the recipient will always be better. A quick research about the company, the organization, or probable sponsor is advised to properly address the primary person who will be receiving your letter.
- One page will be enough for your application. Before writing your letter, make an outline of what you want to highlight. This is to ensure that oversharing will be avoided and that there will still be a sense of mystery about you.
- Use short sentences over long ones. It will also help to make use of transitional words to make your ideas flow in a smooth manner. Also, limit the use of the word “I” to one per paragraph.
- Verbs and adjectives will grab more attention. This gives the impression that you are an interesting applicant plus, it also adds flavor to your letter.
- Make sure to read your letter over and over again to check for grammatical errors. Spellcheck is also important. To ensure that you do not miss any errors, you can opt to read your letter in a backward manner.
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Describing the Strengths and Qualifications for Job Applications
It is highly important to describe your skills and qualifications, especially if you are applying for a highly competitive job. However, if you feel like you are running out of words to describe yourself, you may check out resources such as:
- Recommendation letters
- Performance appraisals
- Current and previous job descriptions
- Sample Skills Assessment Templates
- Performance standards, expectations, and responsibilities from the past and present jobs
- Other job postings with similar nature as the one you are applying for
- Reliable articles that give an overview of what the industry and occupation you are applying for is all about.
You can simply take a few phrases and insert it customize it accordingly to fit your qualifications and skills. Make sure you properly assess the skills you own and incorporate it to your letter.
“How do I ensure that I am writing a good application letter?”
This question probably boggles the mind of every applicant. It does seem like quite a challenge to actually write a good application letter that will actually catch the attention of the recipient. The number one thing you really want to avoid is your application documents getting sent to the trash bin or shredding machine. Here are a few things you can follow to make sure that your application letters are well-written:
- You can refer to a few Sample Letter of Applications to ensure that you get a good grip on how the format and content for these letters are.
- Have someone else read your application letter and have them critique it and suggest what to add and edit.
- Make sure to let the recipient know if you are including any attachment with your letters, such as the application forms, resume/CV, recommendation/reference letters, or other pertinent documents relative to your application.
- Make sure to keep a copy of every application letter you write. This will serve as a reference should there be a need for you to write one in the future.
- You need not write from scratch every single time. Just slightly modify each paragraph of your letter to make each letter unique from each other.
- Sign all of your letters and leave pertinent information for easy communication purposes.
“Do I need to follow-up on my applications after I sent them?”
The answer to this question is a simple YES. Organizations, companies, and sponsors are jam-packed with multiple applications on a daily basis. This means that it might be difficult for them to reply immediately once they have received your application.
Following up does not mean that you call or email the recipient on a daily basis. To properly follow up, ensure that you write or give them a call first thing in the morning or before the day ends. A prepared spiel can help you out especially if you feel a bit anxious about phone calls. You may also use Sample Follow Up Emails and follow up via email.
In any case, just remember to keep your follow-up short and concise. You do not want to sound too eager nor desperate. Retain a professional yet interested tone in your follow-up call or letter.
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