Your internship experience can set the tone of your future career. It is an indispensable step in any graduating student’s academic requirements. Can you imagine yourself dangling in your future workplace without any idea on how things are being run in the industry that you are aiming to be a part of? Indeed, it is such a scary thought. You don’t want to strive for four years in a course that you plan on using as your foundation for your future career only to find out that your dream job is not as fancy and meaningful as you thought it would be. It is for this reason that internship has become a staple fixture in any academic curriculum. An internship not only allows graduating students to gain a glimpse of their dream career, but it is also a good opportunity for them to build professional connections and start creating a splendid reputation.
Hence, it is of utmost importance that an intern would have his/her internship at the most suitable work environment. That is why if you are currently having your internship at a work environment that does not provide you the opportunities for learning and growth that you are expecting from your internship, then you may politely resign from your internship prematurely. Just like all types of resignations, you have to be careful in following a particular process in resigning from your internship. If you are new to it, then you came to the right place! In this article, we provide you with a list of actions you need to do when resigning from your internship. Other than this list, we also provide you with easily downloadable internship resignation letter templates to help guide you in writing. Read on below and start downloading the templates that you deem suitable to your needs!
Short Internship Resignation Letter
Basic Internship Resignation Letter
Sample Internship Resignation Letter
E-mail Internship Resignation Letter
Things to Do When Resigning from Your Internship
The mere act of acting from your internship before the time that you are supposed to can be an anxiety-laden experience; and rightly so, since your internship is a crucial aspect of your career. The manner in which you fare and act during your internship is determinative of your future career success. Some interns make the mistake of overlooking the grave importance of quitting their internship the proper way, thinking that “it’s just an internship anyway.” Indeed, they could not be more wrong. In fact, it is exactly when you are about to quit your internship prematurely that you must conduct yourself in the most professional manner. Since you are still an intern or, in other words, a fledgling in the workforce, it is understandable that you might not know how to resign properly. To make things easier for you, below we are providing you with a list of things you need to do and consider when resigning from your internship:
Is Your Reason a Valid One?
If you find yourself replaying incidents from your work with a heavy heart, then it is plainly obvious that there is something about your internship position that is bothering you. Please, whenever you feel something is wrong with your internship job, don’t ever neglect such feeling. Strive to define the root of your dissatisfaction or distress. For instance, are you stressed because of the immensity of the demands that the company is placing on you? Perhaps your low self-esteem is declining due to the relentless discrimination and harassment you are suffering in your workplace? Whatever the reason for your dissatisfaction, don’t make the mistake of resigning right away. You have to consider first if there are other courses of actions that you can take other than resignation. If your problem concerns a mere misunderstanding with one of your colleagues, then the solution would be to take such matter to your immediate head so that he/she can try to resolve your misunderstanding. Oftentimes, it is not enough that you don’t like your company or that you are simply tired of your job functions. Your reason for resignation must be a valid one. Here are some of the most commonly considered valid reasons for internship resignation:
- When your company is practicing unethical standards of behavior that are not at par with the code of conduct expected of professionals in your industry
- When you are being sexually harassed
- When you are being discriminated by your colleague or superiors in a way that obstructs your effective job performance
- When you are not being given an allowance or paid a certain sum for your services
Converse with Your Internship Adviser.
After you have weighed the pros and cons of resigning from your job, and the scales tipped off to the side of cons, don’t go handing in your resignation letter yet. First, talk to your assigned internship adviser. This is the person or professor who is assigned to oversee your internship and give you an internship grade. This person has enough experience with students practicing their internships and, most of all, he/she is also knowledgeable of the laws pertaining to internships and the rights of interns. Your internship adviser is the perfect person to give you a proper advice on whether or not you should quit your internship. That is why the final say has to come from your adviser.
Familiarize the Rules on Proper Resignation.
Now that you have made your decision to resign, your next step would be to know the rules on proper internship resignation. The best way for you to know how to properly resign from your internship is to check the internship agreement that you signed when you started your internship at your current company. Your primary point of consideration should be the duration of the notice period that you are required to observe. For the purpose of clarity, a notice period is the duration of time that you must still remain in the company after you have submitted your formal internship resignation letter. You certainly don’t want to create a reputation that reflects your inability to abide by the terms that you have agreed to in your internship agreement. That is why you must know the rules set out by your organization or company on how and when interns can resign from their positions before the time agreed upon in the internship contract or agreement.
Inform Your Immediate Head.
Set up a meeting with your immediate head or with your human resource manager. While it may be tempting for you to simply submit a resignation letter, it is hardly professional to do so. Imagine the surprise your manager would feel upon reading your letter. They might be wondering where they went wrong in the way they managed things if you are not giving them the chance to see things from your perspective. It doesn’t matter if you resent your manager in some way, you must always choose to rise above your situation by maintaining professionalism. The best way for you to do this is by notifying your manager personally before sending a resignation letter.
Formal Internship Resignation Letter Template
Libary Intern Resignation Letter
Short Resignation Letter
Appreciative Resignation Letter
Write a Formal Internship Resignation Letter.
Done with the verbal notice? It is time for you to write a formal internship resignation letter. When writing an internship resignation letter, you have to make sure that the content and format are appropriate.
Regarding the format, you have to make sure that your letter has an inch of margin on all sides except for the top side of your letter, which must be 1 1/2–2 inches. Use a font size that is legible such as the standard 12. As for the font style, use Times New Roman to keep your letter formal and presentable. With regard to the spacing rules, simply follow the formal letter format you can observe from standard business letter templates. For easier reference, simply download from our internship resignation letter collection on this page.
In your letter’s body, you have to make sure that you are able to address all the essential points of your resignation. Do you need any help in arranging the content of your internship resignation letter? Below are some rules you can follow when writing it:
- Start with a formal greeting.
- Introduce yourself and the nature of your internship position in the company. Do not assume that your manager knows or remembers you.
- State clearly your intention to resign from your internship role.
- Succinctly state why you are resigning from your position prematurely.
- State the length of the notice period you are observing and narrate how you intend to lighten the load of your colleagues by volunteering your help during the time when you are observing the notice period.
- Don’t forget to thank your employer or manager for the wonderful opportunities that they have given to you during your stay in the company.
- Always remain polite in your resignation letter. It is entirely futile for you to express your anger or complaints in your resignation letter. In fact, it is no longer the proper time for you to do so since you have already decided to resign from your internship position.
Send Your Resignation Letter on Time.
Decide on the mode of delivery of your resignation letter. Choose the most appropriate mode. You have the option to send it through email if your boss is a busybody or you may simply hand-carry it to their office if you are a part of a relatively small organization or company. Make sure that your resignation letter is sent as soon as you are done notifying your superiors verbally of your intention to resign.
Administer a Successful Turnover.
As mentioned, you have to make things easier for your coworkers by organizing all files and documents that they may need in their daily functions, which is normally your job to provide these documents to them. Furthermore, if you are leaving in the middle of a large task or a project, you need to prepare a list of tasks that must still be fulfilled by your workmates or project mates. Organize everything so that it would be easier for the person who would assume your responsibilities once you leave the company to simply pick up where you left off instead of them having to scour through piles of endless paperwork that they can’t make sense of.
Return All the Company Materials.
Lastly, don’t forget to return all the company materials that have been lent to you during the course of your internship. This includes the company stationeries, pens, notebooks, laptop, gadgets, mobile phones, and other things. This is part of the reason why you can’t just up and leave your internship position since you would want to have the chance to formally return all the things you need to return so that you can avoid facing a lawsuit in the future. Furthermore, if you fail to do so, word would go around heralding your untrustworthiness and lack of professionalism. You certainly don’t want this simple thing to ruin your reputation as a worker even before you have actually commenced your career.
Express Your Gratefulness.
On your last day in the company, think about the number of incidents and opportunities that have helped widen your view about your role and the industry that you wish to be a part of. Express your thankfulness to the right individuals or managers when you think it is due. Make sure that you won’t rave and exaggerate. Always remain genuine in your gratitude and you will surely be able to keep good relationships with your employer and coworkers even after you have left your internship role.
Now that you have a list of the things you have to do when resigning from your internship, go ahead and start the resignation process now! We hope that you are able to cruise through the process of resignation smoothly and with great ease by ticking off items on this list as you accomplish them. With this list in hand, you would certainly stay on the right track in dealing with your superiors for your resignation! If you want to know more about resigning from your internship, check out our website for more insightful articles!
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