Being informed and getting information is a vital part of any operational business cycle. Because each role tends to their own responsibilities and job descriptions, having the means to communicate and connect with another is crucial to making the environment where awareness exists. Business activity reports make this possible. Depending on its designated purpose, it provides information about topics and areas in the organization that can be useful in improving both its internal and external affairs. Dive deeper into this topic by scrolling down below.
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What Is a Business Activity Report?
A business activity report is an informative document that focuses on the evaluation of a certain topic. It serves various purposes according to its goal. It can be a performance report, a site report, or a tracking report. It relates to the different operational activities within the organization that need to be examined. It’s usually made upon the request of the management or with a memo.
Different Varieties of Business Reports
Business reporting reveals your organization’s status that can help you eliminate hazards, lessen risks, monitor its progress, and locate areas of opportunity where there’s huge growth potential. Aside from these, Azcentral shows further showing the significance of business reports in the workplace. These include providing opportunities for critical analysis, establishing a goal plan and standards, and aiding in the decision-making process.
Business reports vary according to how it’s used. Here are the common forms of business reports in the workplace:
1. Investigative report. An investigative report focuses on presenting risks and uncovering potential systematic issues that you can fix to prevent future complications.
2. Feasibility report. This report analyzes if a proposed idea or initiative produces beneficial results. It also identifies if a plan is achievable according to the organization’s means and resources.
3. Situation report. A situation report’s purpose is to narrate the details about an event or incident.
4. Compliance report. A compliance report assesses an organization’s accountability in following mandated rules and regulations.
5. Recommendation report. This is useful in pitching or suggesting ideas where you can provide a comprehensive account of your initiative’s cost and benefits to weigh its efficiency.
How to Make a Business Activity Report
Here are some tips you can use when making a business activity report:
1. Clarify Your Objectives
Before you go into the writing process of your report, examine your intentions by establishing your objectives. Starting it with an end goal helps you identify what action plan you’re going to make to get to the result. When you’re assigned to do a business report, the task’s subject will become your focus. Don’t stop there. Analyze if you’ll need to present plan recommendations, make a progress report about a project plan, or make a procedure comparison, among others.
2. Gather the Necessary Documents
Now that you know what your report’s focus is going to be, proceed with collecting the data you need to accomplish the task. If you want your report’s result to be thorough, accurate, and focused, gather information about your report’s goal. This isn’t something that you can conjure through observation; you need reliable sources. As an example, if you need to submit a sales activity report of your department’s market performance, you may need to want to request access to your office sales figures. If you need an outside opinion from your clients, you may want to conduct surveys through questionnaires. You may also need to request copies of the budget plan, financial report, or the activity log. This allows you to produce an accurate account of your task’s details.
3. Develop a Content Outline
There’s no rigid structure when making business reports because each of them largely depends on their purpose. There’s a clear difference between a strategy report and an evaluation report. Refer to your objectives and identify what details you need to be in your content. To help you with that, classify your gathered information into different categories or sections. They can serve as subtopics to your main agenda. You can use these sections as headings that allow you to divide the different parts and make it a well-structured document.
4. Sum Up Significant Points
After putting everything together into a neat flow of information, provide a summary of your significant points. Identify the highlights of your report and include them in a section that briefly rehashes these points. This helps your audience review your report better because you’ve provided the answers they need. Instead of going through every page of your document, they’ll be relieved to know that the necessary details are already in a neat outline or bullet list. They’ll only leaf through the pages for details on the process and background information.
What are the characteristics of a good business report?
Among the characteristics of a good business report is being comprehensive, accurate, clear, brief, and relevant.
What are the components of a business report?
While its format is dependent on its purpose, here are are the general components of a business report:
- Title page
- Executive summary
- The main body and its subheadings
- Conclusion, summary, recommendations
- Appendix of attachments
What’s the difference between a formal report and an informal report?
A formal report is a document that you submit to higher personnel or the management. It can be lengthy and contains thorough information and sources to back up its details. On the other hand, an informal report is a document circulating within the department’s members. It’s brief and contains the essential gist of the topic.
Business activity reports allow every role in the organization to know about crucial matters in their operations. This helps them devise a plan that caters to the recommendations of the report or develop its strengths. It’s also an important archive document that will prove to be a valuable information source in the near future. Avail any of our business activity report templates for your use. Get yours now!
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