For many employees, writing a weekly report is crucial. It is like a weekly journal that includes all the activities, learnings, and work progress in a week. It is a review of all the work completed over a week and how these tasks have led to the completion of a mission or project, or how each one gets the team closer to achieving its goals. It is also a helpful instrument for the manager to track his team’s success and development. But, it needs to be short and understandable. As an employee, how would you write a weekly report? This article can help you. Keep scrolling and download our weekly report template to help you get started.
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What Is a Weekly Report?
Usually, a weekly report is a paper that highlights the status of a project. Just as annual reports dive into the overview of the activities and other concerns in a year, weekly reports also cover a full review of the week. It will look into the recap of the past week, noticeable accomplishments and challenges of the week, and plans for the coming week. Weekly reports are standard and common practice in many companies.
What To Include In a Weekly Report?
There is no right or wrong way of doing or writing a weekly report. However, there are common things that you must have to include in your paper to make it more credible. Like any other reports, you should have to include the date range that the paper covers, the projects completed last week, achievements and problems this week, schedule updates, plans for next week, and lastly, the questions and comments.
How to Write an Effective Weekly Report?
A weekly report is like a glimpse of your week, and it has a good purpose. Like any other regular posts, such as gazette, newspapers, magazines, and periodicals, weekly reports should be published and written fortnightly. Writing a weekly report includes drafting, writing, and rewriting. That means it is not as easy as you might think. It exerts too much work. Fortunately, some tips can help you. Here are the following:
Step 1: Establish Your Report’s Purpose
Before starting, you must have to outline your report’s objective. It is the part where you decide what will go into your weekly report. Try to think about what your management wants to see in you. In this way, it will be easy for you to express your report’s purpose.
Step 2: Know Your Role
Another thing that you must do before writing is making sure you know all of your responsibilities. Understanding your role can help you craft an incredible and credible weekly paper.
Step 3: Work On Your Report’s Layout
It is easy to assume that providing a few paragraphs and sentences on a paper makes a decent report. But it doesn’t. To make your entire paper look presentable and credible, you have to work on your layout. You may use graphs and charts to illustrate your paper. Your report’s organization gives so much impact to your report. It can make your report concise, to the point, and pleasing.
Step 4: Pay Attention to the Key Writing Characteristics
Now that you fully understand your objectives and roles and your layout is ready, you can start writing. Just remember that you have to express and share your weekly updates as short as possible. Use only simple language. Avoid using jargon. Don’t use scientific words to track your actions, and give the results and good news first so that the boss knows that no hell breaks loose behind his back.
Step 5: Add the Elements of Weekly Reporting
If you want to make sure that your weekly update doesn’t miss a single detail, you must include the eight elements that complete weekly reporting. These are the brief summary, date, daily deliverables, headline, tasks, results, challenges and roadblocks, and action items for next week.
What should a weekly report look like?
Reports should be straightforward and concise. It should include all the weekly activities. If you type them out manually, your weekly activities report should be no longer than a page, and if you are using software, no more than 3-10 items.
What is the purpose of a weekly report?
An effective way to communicate all projects, activities, and progress throughout a week is to compose weekly reports. In this way, workers at the entry-level can present their success and development to the middle management, who can forward these updates to their superiors.
How to write a short report?
When you are writing a short report, these are the following that you must include: summary background goal conclusion and result
Do you need to write a weekly report? It is not easy to write and craft a pleasing and clear weekly update. It requires a lot of effort and work. Luckily, we have downloadable weekly report templates that can help you get started. Visit us and download it now!
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