Project completion reports are detailed reports of completed projects of any fields of discipline, be it project management in business, architecture, engineering, and software management. Even non-government organizational projects need to provide project completion reports for the benefit of its donors who fund their projects.You may also see project reports.

Our website’s sample reports for project completion help guide users for making their own reports in detailed step-by-step procedures that guide users on the parts of a complete report that will be thoroughly presentable to their readers.

1. Project Completion Report Template

project completion report template1

File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US


2. Project Completion Report Format

project completion report template

File Format
  • Word
  • Apple Pages


3. Free Project Monthly Report Template

free project report template

File Format
  • Ai
  • Excel
  • Word
  • Apple Numbers
  • Apple Pages
  • PDF

Free Download

What is project completion report?

A project completion report is a comprehensive document that summarizes the entire lifecycle of a project, from initiation to conclusion. It serves as a vital tool for stakeholders, offering insights into the project’s objectives, achievements, challenges, and outcomes. The report typically includes:

  1. Project Overview:
  2. Objectives and Achievements:
    • Clear outline of the initial project objectives and a comparison with the achieved outcomes.
  3. Deliverables:
    • Presentation of the project’s tangible results and deliverables.
  4. Challenges Faced:
    • Identification and discussion of challenges encountered during the project.
  5. Lessons Learned:
    • Reflection on experiences and lessons gained throughout the project lifecycle.
  6. Recommendations:
    • Suggestions for improvements or changes based on the lessons learned.
  7. Outcomes and Impact:
    • Assessment of the project’s impact on stakeholders and the organization.
  8. Stakeholder Satisfaction:
    • Evaluation of how well the project met the expectations of involved stakeholders.
  9. Timeline and Resources:
    • Overview of the project timeline, resource allocation, and any deviations from the initial plan.
  10. Budget Analysis:
    • Examination of the project’s financial aspects, including budget adherence.
  11. Next Steps:
    • Recommendations for any follow-up actions or future projects.

The project completion report plays a crucial role in organizational learning, helping to refine project management practices, enhance future planning, and ensure continuous improvement.

4. Construction Project Completion Report Template

File Format
  • PDF

Size: 856 KB


5. Final Project Completion Report Template

File Format
  • PDF

Size: 133 KB


6. Project Management Completion Report

File Format
  • PDF

Size: 114 KB


7. Project Completion Report Sample

File Format
  • PDF

Size: 770 KB


Project completion reports are formal documents detailing the completed project being undertaken by an organization. Completion reports are necessary to track the results of a project, especially if the project being undertaken has received funding from various sources.You may also see project closure report templates

Based on our samples, the following format needs to be considered when writing a detailed project completion report:

1. Executive Summary

An executive summary is provided at the beginning of a project report. It provides a statement of the problem or project proposal that outlines the background information, analysis, and conclusion. An executive summary is helpful because it’s a summary of the report as a whole and the reader gets familiarized with the whole material even without reading the whole report.You may also see project proposal reports

2. Introduction

Describes the nature of the project being undertaken, its value, and overall goal and impact not just on clients (for business management) but also for the company and the community (for NGO projects). This introduces the rationale of the project and explains the essential components of the project. The introduction does not have a word limit, but you have to be as concise as possible so your readers will understand.You may also see project management reports

3. Methodology

The most important part of the project report. This part includes how the date was being gathered and the techniques used for gathering data on the research. The methodology section provides the data that describes relevant statistics and qualitative observation that emphasized the need for the project and its importance. It describes how the project is necessary to address the necessary problem for the company and its clients.You may also see research project reports

For other examples of project reports, please check more on our website or click on the links for project status reports and project quarterly reports that users may find helpful in drafting their own reports.

8. Basic Project Completion Report Template

File Format
  • PDF

Size: 173 KB


9. Small Grant Final Project Completion Report

File Format
  • PDF

Size: 458 KB


How do you write a report on a completed project?

Writing a report on a completed project involves several key steps to ensure clarity and effectiveness. Here’s a guide:

  1. Title Page:
    • Include the project title, date, and the names of key contributors.
  2. Executive Summary:
    • Summarize the project’s purpose, key achievements, and conclusions.
    • Highlight the project’s impact on the organization.
  3. Introduction:
    • Provide background information on the project, its objectives, and significance.
    • Include the project’s scope and stakeholders.
  4. Project Overview:
    • Describe the project’s phases and major components.
    • Include the initial plan and any modifications made during execution.
  5. Methodology:
    • Explain the methods and approaches used in the project.
    • Discuss any tools, technologies, or frameworks applied.
  6. Implementation:
    • Detail the actual execution of the project.
    • Highlight milestones, sample timelines, and the allocation of resources.
  7. Challenges and Solutions:
    • Identify challenges faced during the project.
    • Discuss strategies and solutions employed to overcome obstacles.
  8. Results and Achievements:
    • Provide a detailed account of the outcomes.
    • Include quantitative and qualitative data to measure success.
  9. Lessons Learned:
    • Reflect on lessons learned throughout the project.
    • Discuss what worked well and areas for improvement.
  10. Recommendations:
    • Offer suggestions for future projects based on the experience gained.
    • Provide actionable sample recommendations to enhance efficiency.
  11. Conclusion:
    • Summarize the overall success of the project.
    • Reiterate key achievements and their alignment with project goals.
  12. Appendix:
    • Include any supplementary materials, charts, graphs, or additional data.
  13. Acknowledgments:
    • Express gratitude to team members, stakeholders, and contributors.
  14. References:
    • Cite any sources or sample references used in the report.

Remember to use clear and concise language, support your points with data, and maintain a logical flow throughout the report. The goal is to provide a comprehensive understanding of the project’s journey, outcomes, and implications.

10. Project Completion Report Assessment Template

File Format
  • PDF

Size: 342 KB


11. Instruction Project Completion Report

File Format
  • PDF

Size: 56 KB


12. Project Completion Report in PDF

File Format
  • PDF

Size: 111 KB


For a project completion report to be totally complete, you should also sample list down the resources that were needed for the project to make the reader understand who were in charge of deliverables since the project undertaken took several team members, each with their own responsibilities.

To satisfy donors and clients who funded the projects, especially for non-government organizations, a chart or graph may be helpful to detail how the budget was being used. You also need to detail the timeline of the project to inform readers how long the project took to be completed and also shows your accomplishment if you have completed the project ahead of schedule. Finally, to close your report, the conclusion section should focus on the project’s accomplishment and the positive impact it’s brought both to the company or organization and its clients.You may also see project status reports

For even more report examples, please check on our risk assessment reports that are free to download in both Word Doc and PDF files.


Why project completion report is so important for project management?

A project completion report is crucial for project management  review as it offers insights into achievements, challenges, and lessons learned, facilitating informed decision-making and continuous improvement.

What should be included in a project completion report?

A project completion report should include details about the project’s objectives, achievements, challenges, lessons learned, recommendations, and a executive summary of outcomes for stakeholders’ understanding.

How do you know when a project is completed?

A project is considered completed when all its objectives are achieved, deliverables are produced, stakeholders are satisfied, and the project meets its predefined criteria for success.

What is the completion time of a project?

The completion time of a project is the duration it takes to finish all planned activities and deliver the final outputs, meeting the project’s goals list and objectives.

What is the importance of project completion?

The importance of project completion lies in achieving organizational goals, delivering results, satisfying stakeholders, assessing success, and learning from challenges for continuous improvement in future projects.

In conclusion, the project completion report serves as a comprehensive document capturing the journey from initiation to achievement. It provides valuable insights, enabling reflection, learning, and improvement for future endeavors.

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