Projects are key to bring a business to new heights. If you look up the history of big-name companies today, you’ll see that one or two groundbreaking projects were crucial to their success. Take Apple, for instance. If their iPhone project was unsuccessful, do you think they’ll be the tech giant that they are today? Unlikely. Projects are risky, but the rewards of making them a success are monumental. So, if you currently have an ongoing project for your business, make sure to monitor its progress and be keen on your project management practices. The tool you need for that is our Sample Project Reports. We have listed 21+ of them here!

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FREE 21+ Sample Project Reports

Project Status Report Template

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Weekly Project Report Template

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Weekly Project Management Status Report Template

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Project Report For New Business Template

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Simple Project Management Report Template

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Petty Project Report Template

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Business Project Report Template

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Project Closure Report Template

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Sample Project Report for Investors Template

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Construction Project Report Template

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Real Estate Project Report Template

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Project Weekly Status Report Template

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Project Summary Report Template

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Manufacturing Project Report Template

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Project Report for Bank Loan Template

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Sample Engineering Project Report Format

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Sample Software Engineering Project Report Format

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Sample Financial Project Report Format

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Sample Construction Project Report Format

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Sample Internship Project Report Format

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Sample Project Report Format

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What Is a Project Report?

A project report is a reporting document that shows a complete picture of an ongoing project’s current state. It’s a document that project managers use to check progress, detect issues, and acknowledge breakthroughs. A project report could either cover daily, weekly, or monthly project operations.

How to Prepare a Project Report

An article from Finances Online states that organizations that use effective project management practices waste 28 times less money than those that don’t. It shows that project management can help project managers cut costs and avoid exceeding budgets, which is crucial. One project management practice you can easily adopt is preparing project reports. And we encourage you to do so. So, follow these simple steps in preparing a project report.

Step 1: Monitor the Field or Workplace

The best way to gather information about the project status is by monitoring the field or workplace. By being there, you can see the flow of the operations. And while you’re there, it’s your chance to talk with the employees. Ask them specific questions regarding the project’s progress. For example, if the project is an engineering project, such as construction, you can consult with its engineers.

Step 2: List All Tasks, Both Pending and Completed

List all the tasks that were started and completed within the period. That way, you can efficiently monitor every facet of the project’s progress. This step helps you to calculate if the team can complete the project before the scheduled deadline. You can present the tasks’ progress using a dashboard to make them clearer.

Step 3: Take Note of Issues

Projects encounter problems that can cause them to fail. It’s an inevitable occurrence. But the harm that those problems bring is evitable. You just have to address them as soon as possible. That’s why you must take note of issues you’ve detected as you monitor the project. Highlight them on your report so that the team can resolve them immediately. Issues that you shouldn’t overlook are work safety concerns, lack of budget, and suboptimal results.

Step 4: Formulate a Summary

The summary is an overview of your findings in the report. In writing it, make sure to include the key findings—those that greatly impact the project moving forward. It should also include suggestions and solutions to solve detected issues. The summary will serve as your report’s closing remarks.

FAQs

How to begin a project?

Here’s a quick rundown on how to begin a project:

  • Establish goals
  • Form your team
  • Define the scope of work
  • Develop your systematic and logical plan
  • Delegate tasks wisely and feasibly
  • Execute and facilitate

What are the five project stages?

These are the five stages that every project undergoes:

  • Project initiation
  • Project planning
  • Project execution
  • Project performance and facilitating
  • Project completion and closure

What is project initiation?

Project initiation is the first stage that a project undergoes. It’s the stage where the project managers and stakeholders will discuss what benefits the project brings and how feasible it is.

A lot could go wrong in managing a project. Along the way, there’ll be obstacles that make project completion seem far-fetched. But don’t let that discourage you. It’s normal for a project to seem like a pipe dream. With the right tools and practices, your project will bring triumph to your business soon. The journey towards that starts by downloading our Sample Project Reports.

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