Contract specialists are often known as purchasing managers in some companies. However, while purchasing managers have their responsibilities mostly centered on supply requisitions and inventory, contract specialists have the primary task of ensuring all specifications in the contract are met and achieved. They act as a bridge between customer and supplier and make sure all standards are being followed.
Our Job Description Samples for contract specialists are made to methodize the primary tasks and responsibilities needed for the job and help employers itemize how contract specialists handle complex issues and resolve them according to his/her expertise. These are all free to download and modify according to company specifications and can be downloaded in both Word Doc and PDF file formats.
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Contract specialists may either be connected with the private sector or government agencies. The position is doubly important in government to make sure everything specified in contracts awarded to private contractors are being implemented both on schedule and the quality of service or product that is being supplied.
Some of the tasks and responsibilities of a contract specialist are,
- managing complex contracting negotiations for value-based services and ensuring quality goods are being supplied for the company or organization he is representing;
- building relationships with suppliers and nurture partnerships to provide trust and confidence so that they will provide value-based services and products;
- initiates and maintains effective channels of communication between management and suppliers so that any problems can be sorted out and any concerns resolved immediately;
- creates and manages initiatives to improve cost and quality;
- prepares, analyzes, and reviews any of the project’s financial impact on the company and explores alternative contract terms to minimize cost;
- demonstrates ample knowledge of suppliers in an assigned geographical area to get a grasp on interrelationship agreements and maintain competitive edge;
- ensure accurate and timely contract loading and submissions so that there are no delays in implementation of projects; and
- provides guidance and professional expertise and pass on responsibilities to less experienced specialists and train them on the job.
For companies looking for other purchasing-related job specialties, please check out our Standard Procurement Contract Specialist Job Description. The samples provide the general nature of duties and responsibilities needed for this kind of work. These are all free for downloading and printing.
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Besides the tasks and duties mentioned above, contract specialists are expected to do a review on all terms and conditions of a transaction to ensure both supplier and customer are following organizational guidelines and not breaking any of the laws. Besides interpreting documents and managing delivery terms, they may also make a review on negotiating prices to make sure there are no overpricing or underpricing being done that may give rise to suspicions of anomalous transactions.
Aside from purchasing and purchase review work, contract specialists may also process paperwork like insurance documents and payment requests. They may also be asked to prepare companies for accreditation for work quality to become on par with international standards. They also have to prepare legal documents to ensure hazardous materials are being handled properly and environmental laws are being complied with.
For other professions, please check out our Technical Writer Job Description Samples. These are for companies who need writers with skills in both content and search engine optimization.
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