Looking for a job is such a tedious task. You have to prepare a lot of documents such as your job cover letters, your resumes, and recommendation letters. But all the time and effort you put into preparing all of those documents and preparing yourself for the interviews actually become worth it when you start receiving job offer letters and emails. However, you do not just stop by reading those letters or emails. Whether you will be accepting or declining the offer, part of the job search etiquette is acknowledging and expressing gratitude for being considered for the job position.
How do you actually write these types of thank-you letters? Worry not as we will give you a few tips and guidelines on how you can write thank-you letters for accepting job offers, as well as thank-you letters if you are planning on declining a job offer. We have also included a few samples of thank-you letters for job offer to download for free to make it easier for you to have a better understanding of what the contents of these letters are. Keep reading to find out more about these letters.
Sample Thank-You Letters for Job Offer Acceptance
Sample Thank-You Acceptance of Job Offer Letter
Acceptance Letter Sample
Sample Letter to Accept Job Offer
Thank-You Letter for Acceptance of Job Offer Example
Thank-You Job Offer Acceptance Letter
What Is the Purpose of a Job Offer Thank-You Letter?
When you start receiving those letters telling you you have been considered for the position, you have to make sure that you let the employer know your decision. Telling them verbally is already a good confirmation. However, to formally confirm your acceptance or rejection of the offer, sending a letter is preferred. Sending a thank-you letter is always a good idea whether you are accepting or declining an offer. This is so because it is your chance to be grateful and keep a positive relationship with the employer.
Another reason to send a thank-you letter is it gives you a chance to clarify the terms and conditions written in the employment agreement contract regarding the nature of the position and what is expected from you as an employee. It also serves as your first encounter with the company as their employee.
Should you be declining the offer, it is also a way for you to politely decline the offer.
How to Write a Job Offer Thank-You Letter
Being grateful for the opportunity you have received is always a good idea. It will come off as a very grateful gesture. We would like to share some tips regarding writing a thank-you acceptance letter, as well as writing thank-you decline offer letters.
Thank-You Letters for Accepting Job Offers
- Address the recruiter or the HR Manager. You may have met a lot of people during the process but you have to address the main point person first and let him/her know how much you appreciate the efforts of the team to coming up with the decision of picking you to become a part of their workforce.
- Thank everyone you have met during the interview. Let them know that you know it might not have been an easy task for them to meet a lot of people for the position. Also, let them know that you will do your best to not let them and the company down.
- Reiterate your start date. Let them know that you are looking forward to seeing them on the official date of your employment. This is also the avenue for you to ask any question related to the job and the company as well.
- Emphasize your enthusiasm. Give them an idea how much the employment means to you and how excited you are to become a part of the company’s workforce.
- Let them know that you are a valuable employee. Let your strengths shine one more time but do not overstate it. Just let them know that you believe your skills will help you deliver the tasks that may be assigned to you. This gives them an assurance that they chose the right employee.
Thank-You Letters for Declining Job Offers
When it comes to writing a thank-you letter for declining a job offer, keep the following in mind:
- Never say anything negative. Whether it be about the company, anyone in the company, the salary package, or any bad experience you encountered during the interview process.
- Do not give details about a better job offer. If you have another job offer, it is okay to mention this. However, do not give out the details that are very specific.
- Do not mention what offer you have accepted if you have one waiting. The employer just might question and criticize your decision.
- Keep it professional. Always remember that you want to be courteous with your letters. You may never know when you might want to apply to the same company again.
Make sure that you keep your decline letters short. You are already disappointing the employer for not accepting the offer. By stating any specifics, you might just be adding more salt to the wound. About two to three paragraphs are enough. Here is a breakdown of what you should include in each of the paragraphs:
- First paragraph. Mention that you are thankful for the consideration and for the opportunity.
- Second paragraph. Immediately state that you are going to decline the offer. Explain in general the reasons why you are declining the offer. However, you should also explain that this is not the end of the line and maybe, sometime in the future, you might consider applying for the company again.
- Third paragraph. Reiterate that you are grateful for the consideration and their genuine interest in you.
Sample Thank-You Letters for Declining Job Offer
Thank-You Letter Sample to Decline an Offer
Decline Job Offer Thank-You Letter
Sample Thank-You Letter to Decline a Job Offer
Declining a Job Offer Letter Sample
Sample Thank-You Letter for Declining a Job Offer
General Guidelines for Thank-You Letters
- It is best to send your letters within 24 hours after they sent you the job offer.
- Make use of proper business letter format. Make sure everything is aligned to the left.
- Make sure to make use of professional language. Keep it simple.
- Make sure there are no grammatical errors and misspellings.
- Make sure to print your paper on quality paper.
- Sending your thank-you letter via email is okay.
Knowing how to write a thank-you letter is important in a lot of aspects of your job search. We hope that the guidelines and the sample letters we have presented to you have helped you make a thank-you letter that will be cherished by your employers. Always remember that gratitude goes a long way. We wish you well on your decisions and we hope it all ends up well for you. Good luck!