Letters are a big part of a job seeker’s life. They are one of the main documents that are considered to be highly important when you are targeting certain companies or want to be a part of a specific industry. Aside from learning how to write the basics such as cover letters and thank-you letters, you also need to start getting to know recommendation and reference letters. Sooner or later, a colleague will ask you to write a recommendation or reference letter for the purpose of taking up higher studies or for a new job position.
Strong job letters are the main course when it comes to job searching. Customized letters always help you nail your career goals better, and there are a ton of sample letters that can be used as a reference. In this post, we will cover everything from your personal business email address to cover letters, as well as resignation letters. We will also be including a few samples to give you a better overview of job letters.
Sample Writing Cover Letters
This document will give a great guide to writing different kinds of job/employment-related letters you might need to write while looking for a job or if your are going to quit your job.
Writing Different Types of Job Letters
Communication is important not only for establishing your intentions for getting hired but also for letting your employers know whether you still want to stay in your position or otherwise. There are a lot of things that you should consider when it comes to job letters. It may seem like it’s too much but if you refer to a few sample letter templates and a few tips, writing job-related letters will not be seen as a daunting task. Here, we’ll give you some samples and some helpful tips in coming up with good job letters.
Job Search Email
First things first, check your email address. You need to make sure that your emails sound professional because email communication, when it comes to potential employers, is considered to be formal. John.Smith@abc.com gives a better impression compared to J0HnsMith420@abc.com, right? If your email address looks a lot like the latter, then it’s probably time for you to make a new email account.
A few tips to making professional-looking email addresses are:
- Avoid making use of nicknames. Stick to a simpler email username such as your name. It is up to you if you want to use your full name, just your first name, initials, or a combination of your initials and name.
- Avoid making use of numbers. It is extremely important to avoid numbers that may give out sensitive information about you such as your birthday.
Cover Letter Guidelines
Whenever you are having a hard time coming up with an excellent cover letter for your resume, you can always refer to this cover letter guideline. This guide will give a breakdown of all the sections found in a cover letter. It even has a guide for sending cover letters through email.
Writing Effective Cover Letters
Cover letters serve as your first impression to a potential employer. These letters are stapled in front of your resume. This is the reason why it should be written in an enticing manner to ensure that the hiring manager will be interested to find out more information about you and invite you for an interview. This is one of the reasons why you should customize your cover letter.
You should also be mindful of your cover letter’s format. This is one of the most important tips to writing a job-winning cover letter. Formatting a cover letter should be included in your letter-writing priorities and should never be neglected.
Thank-You Note Guidelines
Thank-you letters have now become a good strategy to strengthening your job applications even after an interview. This document is a good guideline for thank-you letters as it gives a ton of information about these letters.
How to Write an Interview Thank-You Letter?
What do you usually do after an interview? Do you just wait around? Or do you take a few minutes of your time to thank the people who interviewed you? If you are not doing the latter, then you better turn on your computer and start typing a thank-you letter. Post-interview thank-you letters are highly appreciated by hiring managers and it actually aids in raising your chances of getting picked for the job.
It is easier to send your thank-you letter via email. There are multiple interview thank-you email samples that can be used as a reference when it comes to sending your letters via email. Remember to:
- Specify in your subject line that what you are sending is a thank-you note for the interview. For example: Re: Thank You for Management Trainee Interview at ABC Company.
- Keep it short and simple. Just make sure to briefly explain your interest in the position being offered and also use it as an opportunity to mention some items you might have missed during the interview.
- Send your thank-you letter within 24 hours after the interview.
Follow-Up Letter Guide
Following up on the status of your application is always deemed to be a good idea. With follow-up letters, you should follow certain aspects such as timing and customizing it according to the position you applied for. This document will cover all of these factors to ensure that your follow-up letter is effective.
Writing Follow-Up Letters
Just like cover letters, a follow-up letter after an interview is also considered to be important. Usually, you wait a few days to send one. It serves as a friendly reminder to the interviewer or the interview panel. These letters can also be used for times when you have sent an application to a company and you have yet to hear a feedback from them. This will give an impression of eagerness and give a sense that you are interested in becoming a part of the company. It is also important that you keep a positive tone for these types of letters as you do not want to sound too demanding.
If you are having a difficult time drafting a follow-up letter, you should refer to sample follow-up letters as these samples will give you great ideas about what you should include in these letters.
Sample Resignation Letter in PDF
This sample resignation letter tells a handful of information regarding resignation letters. This guide will help to ensure that your exit from the company will be graceful.
How to Write a Resignation Letter?
Sometimes, what you think is your dream job turns out to be a nightmare—or you probably just got a better offer at another company. A graceful exit from your current employer is needed and you should now start drafting a resignation letter. You want to be careful with your choice of words in order to stay on good terms with your employer. You never know, you might be asking for a recommendation letter from them.
Sample resignation letters are of great help for when you are having a hard time coming up with a positive-sounding resignation letter. Remember, you need not specify all the details of your reason for departing but you can give your employer a good gist of it. You may also opt to talk to your boss first and then write the resignation letter as a means of formality.
Reference Letters Tips and Guidelines
If you have been tasked to make a reference letter, ensure that you cover all of the basics. Referring to this sample will help you do just that.
How to Write a Reference?
It is quite common to ask for reference letters when you are applying for a job. How about if you are the one tasked to write one? It is never an easy task and can be quite daunting and can bring so much pressure. Reference letters are meant to highlight the strengths of a job candidate such as their qualifications and their relevant experiences.
Remember that these letters follow a formal business letter format. In writing one, you should refer to the job description and you should also be able to include specific examples regarding what you highlight in the letter. You should also check out employment reference letter samples to find out more about the content of reference letters.
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