There are a lot of circumstances that may call for the need of a termination letter. Some situations are employment termination, contract terminations, service terminations, lease terminations—both residential and commercial—and more. Whatever it is that you might be terminating, writing a termination letter is not going to be that easy as you need to be careful when it comes to these letters. Supplying these letters with accurate information is essential in ensuring that legal issues will be avoided. There are definitely a few things that you should keep in mind when it comes to writing a termination letter.

We know how hard it could be to come up with a termination letter especially if it is your first time to write one. In this article, there are a few things that we would like to share with you such as what should be included in specific types of termination letters. We even collected some examples of termination letters that would be great references for when you start writing your very own termination letter. These samples are all in PDF file format which makes these ready to print or printable termination letters. Ensure that you keep reading this article and that you download the appropriate samples that you think is relevant to the type of termination letter that you are writing. Read up!

Employment Termination Letters

Employee Services Termination Letter

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Size: 5 KB

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Employee Contract Termination Letter

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Size: 27 KB

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Employee Termination Redundancy Letter

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Size: 123 KB

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Termination Letter of Employment in DOC

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Size: 22 KB

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Termination Letter for At-will Employment

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Size: 122 KB

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Termination Letter for Probationary Employment

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Size: 268 KB

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What Is an Employee Termination Letter?

An employee termination letter is an employer’s formal declaration that an employee is about to be relieved of his/her duties in the company. They are also known as the following:

 

Terminating an employee will never be easy as there might be emotions or any possible legal actions involved with the termination. This is why it is important to handle the termination properly, carefully, and professionally. A well-written termination letter is key to a smooth and well-handled termination process.

What to Include in an Employee Termination Letter?

Aside from the reasons why an employee is getting fired or is getting terminated from the company, there are other matters that an employment termination letter discusses. Some of the matters that will be discussed are the following:

  • The next steps that the employee, or soon-to-be former employee, will need to undertake in order to make the whole process a whole lot smoother and in order.
  • The benefits or compensation that the employee is due to receive upon the termination about his/her employment.

 

The basic information that is typically included in an employee termination letter are the following:

  • The name of the employee
  • The ID/employee number of the employee
  • The position held by the employee in the company
  • The department that the employee is involved in
  • The name of the manager who is handling the employment termination
  • The property that the employee is expected to return to the company, if there are any
  • A few major takeaways from the legal agreements that were signed by the employee that is considered to be relevant to the employment termination such as non-disclosure and non-compete agreements

 

Should there be a few things that you find to be confusing about terminating the employment and composing the termination letter, do not hesitate to seek advice from the company’s legal adviser or the company’s lawyer.

When to Use an Employment Termination Letter

There are a lot of instances where an employment termination letter is needed to be provided to an employee. Some of the reasons why you might be providing a basic termination letter to the employee are specified below.

Legal Requirement

There are states wherein a termination letter is deemed to be a legal requirement. Failure to provide one can lead up to a serious legal debacle. Consult with a legal aide or a lawyer that has an expertise with employment-related matters.

Eligibility for Unemployment

An employee’s eligibility for unemployment depends on the reasons why he/she has been terminated from his/her job. One example where an employee might be ineligible for unemployment would be if he/she was terminated on the grounds of gross misconduct. During these cases, it is important that a documentation about the termination is important.

Legal Protection

Good documentation is important in every company. If the termination process is well-documented, it will be easier to avoid violating anything that should not be done during the termination and it will also be a document that can help protect both the employee and employer.

Important Information

Transitions in the company would be much easier if the employee knows all of the relevant details about the termination.

Lease Termination Letters

Landlord Lease Termination Letter

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Size: 162 KB

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Lease Termination Notice Letter

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Size: 16 KB

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Termination Letter for Automobile Lease

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Size: 243 KB

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SCRA Lease Termination Letter

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Size: 4 KB

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Landlord-to-Tenant Lease Termination Letter

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Size: 15 KB

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Early Lease Termination Letter

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Size: 302 KB

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Commercial Lease Termination Letters

Simple Commercial Lease Termination Letter

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Size: 10 KB

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Basic Commercial Lease Termination Letter

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Size: 10 KB

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Lease Termination Notice Letter

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Size: 3 KB

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What Is a Commercial Termination Letter?

A ton of times, businesses are most likely to rent commercial spaces to have their products and services displayed.

However, time might come where there is a need for a business to transfer to a new business location or maybe there is a need for the business to lay low for a certain period of time. So this is the reason that a commercial lease termination letter is needed. It is the avenue for you to explain to the landlord that you do not plan on renewing your lease anytime soon. Providing a timely notification ensures that the owner of the property has plenty of time to find someone else who will be leasing the space. It also helps the landlord to be more secure with his earnings when a commercial lease termination letter is provided.

Typically, a commercial lease termination letter will be provided by the tenant in no less than 30 days before the expiration of the lease or when the tenant is planning to end his/her lease with the landlord.

Some of the matters that will be included in commercial lease termination letters are the following:

  • The date when you plan to vacate the commercial space
  • The date when you plan to surrender the keys of the property to the owner
  • The date when a property inspection can be performed
  • A forwarding address should there be things that are needed to be discussed that were not discussed in the letter or prior meetings leading up to the termination date
  • Contact details such as an email address and a phone number. This will help to ensure that getting in touch with the soon-to-be former tenant will be an easier task.
  • The reason or reasons why you will be terminating the lease earlier than what is stated in the commercial lease contract agreement should it be the case. Should you have any documents to show that would make your reasons more justifiable, do not hesitate to do so. Provide any provisions about early lease termination that would be applicable for your current situation. It would be best to include these reasons in the first paragraph of the letter.

 

As with any other business correspondence, thanking the landlord is appropriate and essential to ensure that any bridges will not be burned and that a professional relationship with the landlord is maintained.

What to Say If Your Business Is Closing

Worst case scenario reason why there might be a reason for a business to not renew the lease would probably be the fact that the business is about to cease his/her operations. If this is the case, it would be a good idea to include the date when operations will cease.

Poor Performance Termination Letters

Notice of Dismissal for Excessive Absences

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Size: 175 KB

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Termination Letter for Cause or Performance

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Size: 11 KB

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Non-Performance Termination Letter

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Size: 96 KB

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Contract Termination Letter Samples

Contract Termination Letter for Teacher

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Size: 395 KB

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Service Contract Termination Letter

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Size: 96 KB

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Contract Termination Letter Notice

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Size: 4 KB

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Contract Service Termination Letter

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Size: 131 KB

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Contract Termination Request Letter

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Size: 234 KB

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Employee Contract Termination Letter

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Size: 5 KB

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Contract Termination Confirmation Letter

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Size: 39 KB

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Contract Termination Letter in PDF

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Size: 103 KB

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Letter of Termination of Employment Contract

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Size: 27 KB

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Termination Letter Notice End of Contract

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Size: 13 KB

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What Is a Contract Termination Letter?

There might be times wherein things just do not seem to work out between two parties. If the matters between two parties include a contract, there will be a need to come up with a contract termination letter that will outline the reasons why you are terminating the contract.

The termination letter for contract will be the formal declaration of one of the parties involved that he/she plans on ending the relationship that was formed through the contract.

Quick Tips to Writing Contract Termination Letters

  • Make sure to keep the tone of the termination letter professional and straight to the point.
  • Give specifics as to why you are planning on cancelling the contract. Give all the relevant details to your reasons.
  • State the date when you would like the contract to officially end.
  • State that you are not willing to renew the contract.
  • Be sure to refer to the provisions that were provided in the contract regarding contract cancellations to ensure that you are not violating such provisions.
  • Do not forget to thank the other party for the services they have rendered. Remember to also wish them well. You might want to be partners with them again in the future and you want to make sure that all bridges are intact.

 

Basic Termination Letter Templates

Termination Letter Template in PDF

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Size: 13 KB

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Insubordination Termination Letter

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Size: 57 KB

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Manager Termination Letter Sample

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Size: 13 KB

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Termination Letter for Non-Payment

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Size: 14 KB

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Standard Employment Termination Letter

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Size: 68 KB

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Termination Letter for Current Position

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Size: 13 KB

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Basic Lease Termination Letter

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Size: 5 KB

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HR Letter of Termination

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Size: 21 KB

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Confidential Termination Letter

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Size: 13 KB

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Sample Service Termination Letters

Internet Service Termination Letter

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Size: 4 KB

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Security Service Termination Letter

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Size: 3 KB

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Business Termination Letters

Business Termination Letter Example

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Size: 41 KB

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Employee Business Termination Letter

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Size: 22 KB

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Letter of Business Agreement Termination

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Size: 12 KB

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We hope that you have learned a lot from our article. A lot of the details that you need to know about specific types of termination letters.

Downloading the samples we have will also be easy! Clicking on the download button and following through the simple steps that follow after clicking on the button will ensure that you get the samples you need as easy as pie. They are also free termination letter examples so you need not worry about any fees to pay. Isn’t it great to get high-quality samples for free?

If you need more help when it comes to writing a termination letter, you can check out our guidelines for termination letter.

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