Letters have definitely a lot of uses. One example of the many uses of a letter is a termination letter. A termination letter is a letter of notice that an employer sends or provides to their employee that states the date on which their employment contract ends or their last day of work.
In this article, you will be able to view and download 44 of the best sample letters for termination. These samples will definitely help you make your termination letter easily. Use them as your own or use them as reference when making your own.
Contract Termination Letters
Service Contract Termination Letter
Real Estate Contract Termination Letter Form
Contract Termination Letter Sample
Sample Rental Termination Letters
Rental Lease Termination Letter
Rental Termination Letter Notice
Rental Termination Letter from Landlord
Employee Termination Letters
Employee Benefits Termination Letter
Employee Notice of Termination of Employment
Model Employee Termination Letter
Lease Termination Letters
Landlord Lease Termination Renew Letter
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Sample Business Termination Letters
Business Employee Termination Letter Example
Business Termination Letter Guide
What Should Be Included in a Termination Letter?
Before you start writing or creating a termination letter, you should first know what it is about, why it is created, and what are the things that make up its contents. That is why we have here a list of the things that you should include when writing a termination letter.
- The header or the title of the letter
- The name of the person or department who sent the letter
- The date it is handed to the employee being terminated
- The name and designation of the employee
- The opening greeting
- The reason why the employee is going to be terminated
- The date when the termination took place
- The exact date of the last day of work
- Details about any prior warnings that the employee has received
- The list of the benefits that the terminated employee is entitled to
- A statement about the employee being terminated or discharged
How to Write a Termination Letter
A termination letter wouldn’t be the type of letter that everyone wants to write, including your HR manager. Even if this is the case, a termination letter is still an important document that a company should issue to employees to end their contract, either voluntarily or involuntarily. You can use the samples in this article together with the how-to steps provided below.
- A termination letter is a formal letter and you should use the formal letter format when you write one. It is important because this letter will be forwarded to all of the managers and department heads who are involved in the process. Use sample formal letters as your reference.
- If this is your first time writing a termination letter, you can try making a draft first before the actual letter. This will make the entire writing process easy.
- Prepare the sheet that you will be using for the termination letter you will be writing. Use a white clean sheet of paper for this letter.
- Set the paper size and the orientation of your paper. It should be according to the guidelines provided by your company.
- Put a margin that is the same size for all of the sides of the sheet. It will give your letter a framed and professional look.
- Transfer the contents of your draft to the sheet that you have just prepared. Make sure that you use the formal letter format when writing it.
- Write clearly and concisely. Do not go beating around the bush. Important details of the termination letter should be included, like the reason for the termination, the date when the termination was done, the last day of work of the employee, the benefits they are entitled to, and the notices or warnings they were given.
- Provide information on how the employee can require or appeal to the termination.
- The name and signature of the sender should be placed at the end of the letter.
- A space for the employee’s acknowledgment should be included.
- Compare your work to termination letter samples.
- Finally, perform a spelling check and have someone read your letter to make sure that is is free from any grammar errors.
Sample Vendor Termination Letters
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Vendor Agreement Termination Letter
Patient Termination Letters
Patient Termination Letter Sample
Patient Discharge Termination Letter
Letter to Patient Regarding Relationship Termination
Sample Agreement Termination Letters
Rental Agreement Termination Letter
Mutual Agreement Termination Letter Form
Tenancy Agreement Termination Letter
Client Termination Letters
Client Termination Letter to Lawyer
Client Contract Termination Letter
Client Termination Letter Format
Sample Job Termination Letters
Job Termination Employment Letter
Job Termination Appeal Letter
Notice of Job Termination Letter
Job Termination of Employment because of Poor Performance
Are Termination Letters Required by Law?
Termination letters serve as a documentation of an employee’s last days of service, the benefits that they are entitled to, and the reason for their termination. Although the federal does not mandate any kind of written communication when it comes to employee termination, some states have laws that govern the termination of employees, like the employer’s rights and obligations. Even if it is not required by the law, employers can still benefit by providing a termination letter because it prevents having wrongful termination claims.
Types of Termination
There are several types of termination and they are termination for cause, involuntary termination, voluntary termination, termination without prejudice, termination with prejudice, termination by mutual agreement, and wrongful termination. Each of these termination types is discussed below.
- Termination for Cause – This type of termination happens when there is a reason or a cause for the employer to terminate the employment of the said employee. These reasons could be failure to comply with company policies and regulations, violence, falsification of documents, insubordination, harassment, etc.
- Involuntary Termination – This happens when an employee gets laid off or fired by their employer.
- Voluntary Termination – This type of termination takes place when an employee decides to resign or leave the company for good. Employee retirement is also a type of voluntary termination.
- Termination without Prejudice – This type of termination is similar to employees being laid off. This termination type takes place if the employee is terminated for reasons that are not about performance, attitude, or behavior. The good thing about this type of termination is that the employees can reapply for the same job role in the same company.
- Termination with Prejudice – While the above type of termination allows the employee to get rehired, an employee who got terminated with prejudice is not eligible for rehire. This is because the reason for their termination could be due to inadequate performance, bad attitude or ethics, or other legal matters.
- Termination by Mutual Agreement – This means that the termination is agreed upon by both the employee and the employer. Although they have agreed to the termination terms, it doesn’t mean that both parties are happy about it. Examples of termination by mutual agreement are forced resignation, retirement, and contractual employment. Please also see sample contract termination letters.
- Wrongful Termination – This type of termination happens if an employee violated company policies or has done something illegal. The reasons for this type of termination include complaining about issue within the company or workplace and discrimination.
Sample Insurance Termination Letters
Home Insurance Termination Letter
Medical Insurance Termination Letter
Sample Service Termination Letters
Dealer Service Termination Letter
Sample Partnership Termination Letters
Termination Letter of Collaborative Partnership
Limited Partnership Termination Letter
Letter Regarding the Termination of the Business Partnership
Sample Daycare Termination Letters
Notice of Termination of Contract of Daycare Letter
Day Care Service Termination Letter
Daycare Termination Letter Sample
What Is the Difference between a Resignation, a Termination, and a Retirement?
A resignation letter is handed by an employee to their employer as a notification that they are leaving the company for good. This type of employment termination is done voluntarily by the employer for both good and bad reasons. Some of these reasons include health, family, career growth, moving to another place or country, to pursue their studies, and many more. A resignation letter should be submitted to one’s manager or supervisor to notify them that they are leaving. The notice should be given two weeks or a month before the resignation’s effective date. Please see sample resignation letters for more reference.
When an employee is terminated, it means that they have been removed from the company or have been discharged from the company. A termination could be a lot of different reasons. These reasons include performance, behavior, conduct, violation of company policies, tardiness, violence, harassment, and many more. A termination can be both voluntary and involuntary.
A retirement, on the other hand, takes place when an individual reaches the point when they need to stop working completely. When we hear of retirements we often think of old age and old people, but not all retirements are due to age. Some people might be forced to retire due to an incurable sickness, taking the path of motherhood, serious disabilities, and the like. People who are no longer allowed to do physical work that is required for their job are asked to retire.
Tips on Writing Termination Letters
- Use a formal letter format. Termination letters are formal letters and it is also distributed to a lot of department heads and managers.
- Set the margin size of your letter to be the same size for all sides. If you do this, your letter will look professional and neat.
- Write clearly and concisely. Do not confuse the employee whom you are sending this letter to. Do not make them misunderstand the letter.
- Do not use difficult words or technical terms. Unless you provide a dictionary or a definition of terms, it is best to use simple words so that your reader will know what the letter really means.
- Aim to be understood. Your letter will only be effective if the employee you are terminating understands its contents.
- Make sure to include all the important elements of the letter. It would be troublesome if your letter would lack something.
- Provide a space for the employee’s acknowledgment. This will serve as proof that they have read the letter and accepted that its contents are true.
- Make your letter detailed and at the same time brief. This may be hard to do, but it is possible. Only include the information that are necessary.
- Make a one-page termination letter.
- Use a clean white sheet when writing your termination letter.
- Have your letter computerized.
- Do a spelling check and a grammar check to ensure that there are no errors.
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