If resumes and applications have As a rule of thumb, sample letters of transmittal summarize the contents of office files, in the same way that cover letters summarize the entries on resumes. cover letters bulky business documents have letters of transmittal.
Similarly, a letter of transmittal—also known as a memo of transmittal or cover sheet is attached to the document set that it introduces. But whereas cover letters are optional, letters of transmittal are absolutely obligatory. Documents that are to be circulated around the office or workplace must be jacketed with letters If you are new to the office,learn the basics for this sample sheet with these sample letters
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What Are Letters of Transmittal?
In a given office setting, hundreds of business documents are transmitted each day; around the workplace itself, to and fro. Apart from labeling the documents for easy categorization, letters of transmittal enable senders to explain to recipients what the files are for and how they should accordingly be handled.You may also see proposal letters.
Letters of transmittal are thus formal documents that provide information about business documents in a single page.
What Are Letters of Transmittal For?
For efficient reference, letters of transmittal front all formal files.
- Financial reports
- Business proposals
- Company policy
- Business reports
- Business releases
- Project papers
- Technical reports
- Performance sheets
- Legal processes
- Employment verifications (for format see Sample Letters of Employment Verification)
- And all other documents circulated for businessAccordingly, letters of transmittal should contain the following:
- document name,
- sender’s information,
- distribution date,
- content summary,
- recipient’s information, and
- handling details.
It could also classify the contents, if it is for public access or if it is confidential, and etc.
In sum, the letter of transmittal should immediately serve to inform the document’s recipients on how it should be dealt with, as per office guidelines or the standard operating procedures. On the whole, it is a beneficial tool in the workplace that makes for the efficient and expedient processing of all business documents.
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How Are Letters of Transmittal Formatted?
As a formal document, it follows the format of a professional business letter.
- In Times New Roman, or any other professional font face
- With font size 12
- A black text color
- Printed on a letter or A4-sized bond paper
- With 1-inch margins on all sides
Additionally, the contents follow this order:
- name and address of recipient, aligned left;
- greeting, aligned left;
- the body of the letter, justified; and
- signature of sender (optional), which is directly above the his/her name and contact details, aligned left.
Block paragraphs should be used in place of indents. At the end of every paragraph, press the “Enter” button twice.
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Letters of Transmittal versus Letters of Reference
Although similarly an accompanying document, letters of reference support the larger set of files, whereas letters of transmittal summarize the contents. For reference, see Sample Letters of Reference.
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