FREE 36+ Examples of Termination Letter Templates in PDF | MS Word

Whether you are terminating an employment contract, a lease contract, or a service contract, you must sever such formal contracts in a formal manner. You may do so by sending the other party a termination letter that would properly notify them regarding your decision to terminate the contract or agreement.

Whether you are terminating an employment contract, a lease contract, or a service contract, you must sever such formal contracts in a formal manner. You may do so by sending the other party a termination letter that would properly notify them regarding your decision to terminate the contract or agreement.

For your convenience, we are offering a wide variety of termination letter templates that can show you the proper format and content of termination letters. Scroll down below and download the templates that suit your needs!

Lease Termination Letter

Lease Termination Letter Sample

Lease Termination Letter to Landlord

 Example Lease Termination Letter

Examples of  Contract Termination Letter

Service Contract Termination Letter

Termination Letter for Contractor

Agreement Contract Termination Letter

What Is a Termination Letter?

A termination letter is a formal document that is used by individuals and entities to formally notify another party regarding their decision to end a contract or agreement.

Why Must You Send a Formal Termination Letter?

A termination letter is naturally prepared in order to sever the bond that has been established through a formal agreement or a written contract. Hundreds of contracts are being formed every day in the professional setting. All these contracts have one thing in common and that is the fact that upon its formation, all the parties to it are bound by its terms. Hence, the moment one of the parties has decided that the terms of the contract are no longer beneficial to either of the party, then that is the time when such contract must be terminated formally through a termination letter.

The following are the reasons why contract termination letters are essential:

• It is a written document and thus, it can be used for future references. For instance, should there be any litigation assailing that the termination of the contract is invalid, this letter can be used as evidence of such a fact.
• It is an adequate avenue for the detailed explanation of why the contract has to be terminated.
• It is a polite, objective, and detached method of ending something as formal as a contract or agreement.

Employee Termination Letter Examples

Employee Termination Letter Sample

Employee Notice of Termination of Employment

Employee Termination Letter Due to Poor Performance

Examples of Patient Termination Letters

Patient Termination Letter Sample

Patient Notification of Contract Termination Letter

Letter to Patient Regarding Medicare Advantage Termination

Business Termination Letters

Business Employee Termination Notice Letter

What Is a Service Termination Letter?

A service termination letter is a type of termination letter. The aim of this letter is for a service provider to notify an existing client regarding the termination of a service agreement or contract.

A service agreement or contract is formed whenever a service provider decides to end his/her promise to provide certain services to a particular client. The following are the common examples of service providers that are usually placed in situations that require a termination letter:

• Independent service-providing professionals
  • Dentists
  • Hairdressers
  • Stylists
  • Physicians
  • Dieticians
  • Physical trainers
  • Meditation teachers
• Service-providing businesses
  • Electric companies
  • Water suppliers
  • Internet connection supplying companies
  • Cleaning and maintenance companies

Some Guidelines in Terminating Service Contracts

When terminating a service contract, you must be able to write an effective and appropriate service termination letter. Below is an outline of rules you can follow when writing a termination service contract:

• Before you can even think of sending a service termination letter, you must first be able to assess whether or not the reason for the termination is a valid one. Examples of valid reasons are the following:
  • Failure of your client to fulfill any of the terms of the service contract
  • Failure to pay the amount due for the service provided
• When you have confirmed the validity of such reason for termination, you must first allow your client to rectify the situation by sending them a proper warning.
• If your client fails to address the concern that has given rise to the need for the termination of the service agreement, then you may now start writing your termination letter. Format your letter properly. For reference, you may use our templates on this page.

 

Other than service termination letter templates, we also have employee termination letter templates available for download.

Examples of Medical Aid Termination Letter

Medical Aid Termination Letter Sample

Medical Aid Cancellation Letter Format

Job Termination Letters

Job Termination Letter by Employee

Job Termination Letter Sample

Notice of Job Termination Letter

Job Termination of Employment because of Absence

Examples of Insurance Termination Letters

Insurance Benefits Termination Letter

Home Insurance Termination Letter

Insurance Policy Termination Letter

Service Termination Letters

Merchant Service Termination Letter

Contract Service Termination Letter

Community Service Termination Letter

What Is a Rental Termination Letter?

A rental termination letter is used by property owners and landlords to notify their lessees regarding their decision to terminate a lease contract.

When you are about to evict a tenant or a lessee, you must be careful in following these rules:

• Check the laws of your state regarding the legally permissible grounds for rental termination.
• Check the lease contract and determine whether or not the reason for the termination is stated in the contract as a valid one.

The following are grounds for eviction that are commonly considered as valid and acceptable:

• The lessee’s failure to pay rent on time despite the prior warning notice of late payment
• The lessee’s destruction of the property leased
• The lessee’s involvement in the selling and distributing of illegal drugs
• The lessee’s willful disregard for the safety of other occupants of the area being rented.

When you have concluded that the ground for rental termination is valid, then you may proceed writing termination letters in Doc. Make sure that you are able to pattern it based on standard rental termination letter formats.

Examples of Client Termination Letters

Client Relationship Termination Letter

Business Client Termination Letter

Examples of Agreement Termination Letters

Rental Agreement Termination Letter

Dealer Agreement Termination Letter

Tenancy Agreement Termination Letter

Examples of Partnership Termination Letters

Termination Letter of Limited Partnership

Partner Termination Letter

Letter Regarding the Termination of the Business Partnership

Examples of Daycare Termination Letters

Notice of Termination of Contract Daycare Letter

Day Care Service Termination Letter

Daycare Termination Letter to Parents

Vendor Termination Letters

Vendor Agreement Termination Letter

What Is an Employee Termination Letter?

Employee termination letters are being churned out daily by companies. The best way to make sure that you are able to avoid unnecessary labor cases and litigation from former employees is by observing the state laws on proper employee termination.

Below is a list of valid grounds for employee termination:

• Absenteeism
• Habitual tardiness
• Wrongful use of company resources
• Violation of any of the terms stated in the employee contract that has been expressly stated to be a valid ground for employee termination

How to Write an Employment Termination Letter

The following are some guidelines for you to follow should you be in the position of terminating an employment contract:

• Observe the proper format of employment termination letters.
• Write the heading and the formal greeting.
• Address your employee using their complete name.
• In the introduction, state clearly that you are terminating his/her employment.
• Dedicate the next sentences in explaining the reason for the employment termination.
• Then specify the amount of money that your employee can expect to receive.
• Lastly, close your letter formally.