FREE 47+ Sample Employment Letter Templates in PDF | MS Word

Employment letters are useful documents in the corporate setting. Employment letters allow company owners and mangers to communicate effectively toward their employees, subordinates, and even toward job applicants. On the other hand, job applicants may also use this in portraying his/her intent to apply for a job. Moreover, negotiating the terms of a job offer would be done best through an employment letter.

Employment letters are useful documents in the corporate setting. Employment letters allow company owners and mangers to communicate effectively toward their employees, subordinates, and even toward job applicants. On the other hand, job applicants may also use this in portraying his/her intent to apply for a job. Moreover, negotiating the terms of a job offer would be done best through an employment letter.

That is why, if you are a manager, a business owner, or a job applicant, you need to learn how to write the appropriate type of employment letter that fits your purpose or intent. Here, we are offering you a variety of employment letters. These templates are available for easy download.

Sample Employment Termination Letters

Notice of Employment Termination Letter

Employment Termination Model Letter

Company Employment Termination Letter

Voluntary Employment Termination Letter

Offer of Employment Letters

Conditional Offer of Employment Letter

Withdrawal of Offer of Employment Letter

Offer of Permanent Employment Letter

Offer of Employment Letter Template

Proof of Employment Letters

Employee Proof of Employment Letter

Income Proof of Self Employment Letter

Proof of Income and Employment Letter

Sample Confirmation of Employment Letters

Request for Confirmation of Employment Letter

Confirmation of Employment Offer Letter

Request for Confirmation for Employment Letter

Application for Employment Letters

Application for Job Employment Letter

Sample Application for Employment Letter

What Is the Relevance of Employment Letters?

When we speak of employment letters, what usually comes to mind is the image of a recruiter or a hiring manager sending an employment offer letter to a selected job applicant. While this is an accurate impression of an example of an employment letter, there are other kinds of employment letters. For the sake of clarity, employment letters are not only those letters that are sent by an employer or recruiter to a job applicant or an employee. In fact, employment letters also include those that are sent by a job applicant to a hiring manager.

The following are the diverse functions of employment letters:

• Employment letters are immensely helpful in ironing the confusions that naturally plagues the employer-employee relationship.
• An employment letter is a formal mode of communication for employers or managers who have decided to terminate an employment.
• Employment letters are the primary tools for hiring managers and recruiters to invite qualified job candidates to work in their companies.
• Employment letters allow hiring managers an avenue to elucidate the benefits that a job candidate would reap from accepting a job offer.
• Employment letters allow government agencies (e.g., those that process visas and passports) to determine the financial statuses of the persons who are requesting for passports or visas.

What Is an Employment Termination Letter?

An employment termination letter is a formal way for employers and hiring managers to communicate their intent to terminate an employee’s employment. An employment termination letter contains all the essential details of a proper employment termination. The following are the necessary inclusions of an employment termination letter:

• The clear statement of the employer’s intention to terminate an employee’s employment within the company
• The specific date when the employment termination would take effect
• The specific reason for the termination of the employment
• The discussion regarding the benefits that the employee can still procure after the employment termination such as the separation pay and last month pay
• The employer or manager’s thankfulness for the services that the employee has rendered during the time when he/she has worked in the company

What Are the Different Kinds of Employment Termination Letters?

The following are the basic types of employment termination letter:

• Lay-off Termination Letter – This letter is sent by an employer to his/her employees when the reason why they are fired is due to fiscal difficulties suffered by the company. The sole impetus for this type of employment termination is the company’s inability to provide appropriate compensation for all the employees in their company.
• Employment Termination for Cause Letter – In contrast to the previous kind of termination letter, this letter is sent by employers when they have witnessed the employee conducting himself/herself in such a manner that is not in accordance with the behavior and performance expected of him/her.

 

With regard to employment termination for a cause, it is not right for employers to cut off an employee from a company based on arbitrary reasons. The reason must be proper and legal. The following are the various reasons that are commonly regarded as acceptable and legal grounds for employment termination:

• Violation of company rules and policies
• Violation of the terms of the employment contract
• Involvement in the selling of illegal drugs within the company’s premises
• Continuous poor performance despite prior warning notice
• Continuous poor attendance despite prior warning notice
• Insubordination
• Destruction of company property
• Fraudulent acts involving company funds and budgets

 

On the other hand, if you are an employee, you may also use our employment resignation letters.

Self-Employment Letters

Income Proof of Self-Employment Letter

Confirmation of Self-Employment Letter

Self-Employment Verification Letter

Sample Contract Employment Letters

Contractor Employment Agreement Letter

Contract Employment Verification Letter

Employment Verification Letters

Employment Verification Letter Sample

Employment Verification Request Letter

Employment Reference Letters

Employment Reference Letter Sample

Employment Character Reference Letter

Employment Reference Letter Example

Sample Employment Cover Letters

Employment Application Cover Letter

Employment Consultant Cover Letter

Sample Employment Recommendation Letters

Personal Employment Recommendation Letter

Employment Recommendation Reference Letter

Employment Rejection Letters

Employment Offer Rejection Letter

Employment Application Rejection Letter

Employment Interview Rejection Letter

What Is an Application for Employment Cover Letter?

Job seekers are faced with a massive sea of qualified competitors for a job vacancy. It is for this reason that the submission of an eloquently written employment cover letter is of paramount importance. A cover letter would immensely push forward a job applicant’s chances of getting hired. If you are writing this letter, you must make sure that you observe the following guidelines:

• First and foremost, format your letter according to the standard way of writing formal letters.
• Research the job description of the position that you are aiming for. It is highly advantageous for you if you are able to understand the intricacies of the position that you want to apply for. When you understand the job expectations, it would be easier for you to tailor your cover letter in order to suit the nature of the job.
• The cover letter’s body should begin with the express statement of your intent to apply for a specific job position.
• Then you need to present your qualifications in such a manner that captivates the hiring manager’s attention. Enumerate the specific skills, values, and attributes that you are relevant to the type of qualifications that the hiring managers are looking for in a perfect job candidate.
• Naturally, hiring managers won’t take your word for it. You need to provide instances when you have displayed the qualities that you have mentioned. In addition to that, it would add value to the veracity of your claims if you mention a manager, colleague, or an employer who has witnessed your actions in those instances.
• End your letter with your contact number. Make sure that you portray your eagerness to be part of the company through your concluding paragraph.

What Is an Offer of Employment Letter?

When hiring managers are done with the screening process, they select the most qualified among the job applicants. Once the selection is done, hiring managers or recruiters would send an employment offer letter to said applicant. This letter serves as an invitation to work for the company. If you are writing this letter, make sure that you include the following information:

• The specific name of the job position that you are offering
• The overview of the responsibilities and job functions that is expected of him/her should he/she decide to accept the said job offer
• The actual date when the job applicant must start reporting to the office for work
• The specific amount of compensation for the job
• The rules on regularization
• The incentives and benefits that your company offers
• The contact number or email address that the job candidate must send his/her response to

Sample Employment Application Letters

Employment Job Application Letter

Employment Visa Application Letter

Employment Application Cover Letter Format

Employment Letters of Intent

Employment Letter of Intent Example

Employment Application Letter of Intent

Employment Agreement Letter of Intent

Sample Employment Letters of Introduction

Employment Application Letter of Introduction

Teacher Employment Letter of Introduction

Sample Employment Letters

Employment Verification Letter

Employment Reference Letter

Employment Termination Letter

Employment Offer Letter

Sample Employment Letters for Visa

Employment Application Letter for Visa

Employment Verification Letter for Student Visa

Sample Employment Visa Application Letter

What Is a Conditional Offer of Employment Letter?

A conditional offer of employment letter is a type of job offer letter. This letter is sent when you, as a hiring manager, decides to offer a job that has certain conditions that the job candidate must specifically adhere to when accepting the job offer.

What Is a Withdrawal of Offer of Employment Letter?

In the occasion when hiring managers or employers have discovered information about a job applicant that makes him/her an unqualified candidate for the job position that was previously offered by the company, then the hiring manager has the option to withdraw the job offer. A withdrawal of offer of employment letter is the perfect type of letter for such a purpose. In this letter, you may delineate the exact information or circumstance that has prodded you to withdraw or cancel the job that you have previously offered. It is vital that you are able to clearly state the reasons for the withdrawal. It is only fair to the job candidate who must have decided to join your team to know that such an opportunity is no longer open for him or her.

When Can You Use a Proof of Employment Letter?

There are several occasions that require a person to provide tangible evidence that he/she is employed in a specific company. It is for this purpose that a proof of employment letter is used. The following are examples of circumstances that calls for the submission of a proof of employment letter:

• It is needed by someone who is applying for a credit or loan. More often than not, lending institutions would only grant a loan to someone who is capable of repaying the loan. One way of assuring one’s financial capacity to pay a loan is assuring that he/she has a stable source of income.
• It is needed by someone who is applying for a visa. Visas require you to dole out large amounts of cash in order to secure your safety during your travel in a foreign country. It is for this reason that the state of your employment must be called into question.