We don’t always have the means to get what we need and sometimes we need a bit of help. To ask for donations is a brave thing, especially during times of great hardship. There’s no telling if anybody would want to help or if it would be enough, but the effort of creating a donation letter won’t hurt. This article is all about what that important letter means to people, how you can make one, and more. Even better, we have a wonderful selection of sample letters for you to choose from, in the event that you need a donation letter template of your own.

2562+ FREE LETTER Templates - Download Now Adobe PDF, Microsoft Word (DOC), Google Docs, Apple (MAC) Pages, Microsoft Excel (XLS), Google Sheets (SPREADSHEETS)

14+ Sample Donation Letter Templates

1. Free Donation Acknowledgement Letter

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  • MS Word

Size: A4 & US

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2. Free Sample Sponsorship Letter for Donation

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  • MS Outlook

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3. Free Giving Donation Letter Template

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  • MS Outlook

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4. Free Fundraising Letter Template

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  • MS Word
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5. Free Donation Request Letter Format

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  • MS Word
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6. Donation Request Letter Sample

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  • PDF

Size: 173 KB

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7. Donation Letter Example for Fundraisers

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  • PDF

Size: 91 KB

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8. Sample Letter of Appreciation for Donations in PDF

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  • PDF

Size: 5 KB

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9. Donation Solicitation Letter Format

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  • PDF

Size: 28 KB

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10. Printable Thank You Letter for Donation

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  • PDF

Size: 76 KB

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11. Sample Free Letter of Request for Church Donation

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  • PDF

Size: 162 KB

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12. Donation Request Letter for School Sample to Download

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  • PDF

Size: 64 KB

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13. Sample Donation Letter for Gifts in PDF

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  • PDF

Size: 184 KB

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14. Sample NonProfit Donation Letter in Word

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  • DOC

Size: 10 KB

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15. Editable Employer Donation Letter

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  • DOC

Size: 8 KB

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The Use of a Donation Letter

Did you know that organizations all over the world function on the donations they receive? This is hardly just an individual effort. In truth, there are multiple scenarios where a donation letter becomes a must. Different circumstances, however, will demand the use of specific variations. Some notable examples include a donation letter for school and a donation letter for charity. Due to how frequently these letters are used, is there any doubt left that there’s no shame in giving a donation letter? In an ideal world, there would be none left.

Tips for Creating a Donation Letter

In the event that you’d rather refrain from downloading a donation letter sample or one of our free printable donation letters, there’s always the option of making your own. For those who don’t know how to write a donation letter sample, you’ve come to the right place. While we won’t be providing an exact donation letter format, we will be helping you out with these crucial letter-writing tips:

Tip 1: Never Underestimate the Power of a Warm Greeting

Any kind of letter you write, be it a donation letter, a business letter, or a personal letter, should start out with a warm greeting. It is the only way to begin, especially if you want to kick things off in the right tone.

Tip 2: Be Brief but Include Everything Vital

One does not have to be well-versed in professional writing to get the contents of a donation letter right. When you finish writing the initial greeting, waste no time in getting your point across. Remember that nobody wants to read a letter that’s too long, but even your brief body of content needs to have everything you need in it.

Tip 3: Always Be Compelling With Your Details

Just like with content marketing, what you say and how you say it goes hand in hand. You want to get that donation, don’t you? As much as possible, give sound and alluring reasons why your cause or predicament is worth donating to. Just make sure you don’t come across as too aggressive or fake.

Tip 4: Do Not Forget Your Call to Action

Speaking of marketing strategy, it isn’t just in blog posts or articles that a call to action comes in handy. Leaving one at the end of your donation letter will prove useful and appropriate as well. Just make sure it is included seamlessly so that the potential donor feels more compelled by your words.

FAQ’s

How can one ask for donations in a polite manner?

Make sure you practice your pitch beforehand. Never come unprepared. Do your research and choose the right people to approach. From there, it’s a matter of being genuine and direct. Receiving rejection letters are still possible, so prepare for that as well. Above all else, say thank you afterward.

What is the best way to request a donation via email?

The subject line is very important, so make sure they are as eye-catching as can be. Just like with in-person requests, get straight to the point and waste no one’s time when it comes to email writing. Keep it as personal and genuine as you can. As much as possible, follow up and thank the person for their time.

The use of motivational letter quotes, in the right context, may prove to be a nice touch for any letter, even donation letters. While not required or immediately recommended, it won’t hurt either.

Donation letters can serve as the gateway towards opportunities that might not have existed otherwise. With a well-crafted donation request letter at your disposal, there’s no telling who you can convince to contribute. Now that you’re more aware of the nuances of this kind of letter, you also find yourself in a better position to make smarter choices. Make your own or pick out a template? Decide quickly to you can act now!

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