An appointment letter can be a letter used to set a specific date and time to meet a person, like a doctor, lawyer, dentist, or they can be your family and friends. An appointment letter can also mean a legally binding document that appoints an individual to a specific designation or position. It could be a promotion within a company or being appointed a certain reward from a high-ranking person.
To be ale to write this type of letter, one should know the importance of an appointment letter. The 60+ Sample Appointment Letters will show you why you should pay attention in writing an appointment letter.
Job Appointment Letter
Job Interview Appointment
Missed Appointment Letters
Missed Appointment Notification Letter
Patient Missed Appointment Letter
What Should an Appointment Letter Contain?
An appointment letter should contain specific information about the appointment and its purpose. The purpose may vary depending on what kind of appointment it is going to be. Appointment Letters in Doc are also available. The following should be included in an appointment letter:
- The date when the letter is sent
- The name and address of both sender and receiver
- What the appointment is all about
- The date, time, and place of the appointment
- The people who will be in the appointment
- What will be discussed in the appointment
- The sender’s contact number
How to Write an Appointment Letter for Employees
New employees should be oriented with their status, roles, and responsibility within the organization. An appointment letter is sent to them to highlight those things. Here are ways to write an appointment letter for employees.
- Choose and Appointment Letter Format
- Address the employee with a warm greeting.
- Tell them the purpose of the letter.
- Provide the details about their job, the duties and responsibilities, their work hours and work days, length of their probationary period, their salary, and their benefits that they can take advantage of.
- Make your closing sound positive.
- Have them affix their signature with their full name.
Appointment Request Letters
Business Appointment Request Letter
Doctor Appointment Request Letter
Appointment Letter Formats
Appointment Order Letter Format
Appointment Request Letter Format
Appointment Confirmation Letters
Job Appointment Confirmation Letter
Interview Appointment Confirmation Letter
Auditor Appointment Letters
Tax Auditor Appointment Letter
Internal Auditor Appointment
Appointment Letter Objectives
We make a lot of appointments every single day. Even a meet-up with your friends can be appointments. Appointments can now be made through phone calls, text massages, or through social networking sites, and it is easier that way. You think so? I think so too. For some, writing an appointment letter is such a task that scares them off their feet, most especially if it is addressed to an important person or someone with authority. That just makes it even harder. So what is the objective of writing an appointment letter?
- Although appointments can be easily set through phone calls, there are still institutions who prefer appointment letters than phone calls. It wouldn’t be a disadvantage if you learn it.
- To be able to set appointments. Not everybody is too busy, but it doesn’t mean that we don’t have to schedule an appointment to meet them. They also value their time, and to show you respect them too, it is just right that you write an appointment letter for them to know.
- To avoid very sudden and impromptu meetings. Surprises are okay, but being forced to do something in a very short notice is not. If you would like to have an appointment with someone, give them enough time to think about it. We have Appointment Letter Examples that you might find helpful.
- Writing business appointment letters lets you schedule or ask for an appointment in a formal manner.
- To convey to the other party that you are interested to see them for some important matters.
- To be able to talk with a person of authority.
- An appointment letter will serve as your proof that you sent an appointment request for a specific date for a certain person in the event that they forget or misplaced your letter. That way they won’t think that you are assuming.
Agent Appointment Letters
Process Agent Appointment
Commercial Agent Appointment
Accountant Appointment Letters
Accounting Officer Appointment
Accountant Job Appointment
Business Appointment Letters
Business Meeting Appointment
Business Appointment Request
Bank Appointment Letters
Bank Clerk Appointment
Bank Appointment Format
Company Appointment Letters
Private Company Appointment
Software Company Appointment
What Is the Difference Between an Offer Letter and an Appointment Letter?
When you get yourself accepted for a job you applied for, you will be given an offer letter. This offer letter will tell you that you have passed the necessary requirements for such company and that they are happy to tell you that you are hired. It also includes your salary and your start date. An appointment letter is used when a certain employee needs to be promoted to a higher position or needs to be transferred to another department within the organization. We also have Board Appointment Letters.
How to Write an Appointment Letter to a Doctor?
We see the doctor when we need medical attention, like when we feel sick and tired. There are a lot of reasons why we do, so here are ways to write an appointment letter to the doctor.
- Open your letter with a warm greeting.
- Introduce yourself in the first part of the letter.
- Tell them about the date and time of the appointment.
- Mention the reason for seeing them and give them brief description of what you are feeling.
- Provide your contact number so that they can contact you if needed. You can also check our Business Appointment Letters.
Contract Appointment Letters
Contract Labour Appointment
Contract Staff Appointment
Consultant Appointment Letters
Tax Consultant Appointment
Professional Consultant Appointment
Doctor Appointment Letters
Doctor Follow-Up Appointment
Doctor Confirmation Appointment
Director Appointment Letters
Independent Director Appointment Letter
Employee Appointment Letters
Employee Appointment Confirmation Letter
Contract Employee Appointment
Hospital Appointment Letter
Hospital Staff Appointment Letter
Internship Appointment Letter
Research Intern Appointment Sample
Legal Appointment Letter
Legal Advisor Appointment
Legal Consultant Appointment
Meeting Appointment Letters
Sample Meeting Appointment
Medical Appointment Letters
Missed Medical Appointment
Health Care Representative Appointment
General Appointment Letters
General Manager Appointment
General Worker Appointment
Passport Appointment Letters
Passport Renewal Appointment
Passport Office Appointment Letter
Representative Appointment Letters
Company Representative Appointment
School Teacher Appointment
Trainee Appointment Letter
Accounts Trainee Appointment Letter
Visa Appointment Letter
Visa Interview Appointment Letter
Visa Application Appointment Confirmation Letter
Appointment Cancellation Letters
Dental Appointment Cancellation Letter
Job Appointment Cancellation Letter
Visit Appointment Letters
Customer Visit Appointment
Business Visit Appointment
Tips for Writing Appointment Letters
- Appointment letters are formal letter, so a formal letter writing style should be used.
- The opening greeting should be businesslike.
- Start your letter with a little praise, but still in a businesslike manner to give it a positive note. Do not exaggerate as this may cause the reader to get offended or get the wrong impression.
- Always remember to introduce yourself or your company so that the reader knows who you are. You may want to check Company Appointment Letters or Agent Appointment Letters.
- Be clear and concise about the purpose of your appointment letter and provide details on what it is all about and what will be discussed.
- Mention the date, time, and place of the appointment. If not, you can let the reader decide on a date, time, and location that is convenient for them.
- Provide your contact details. Include the hours and days that you will be available in the event that they have to contact you.
- Thank them for taking time to read your letter.
- Use a closing greeting that is businesslike or simply write your name.
- Don’t forget to affix your signature.
- Before you send out your appointment letter, read it again. Check for spelling and grammar errors. Also have it proofread to avoid any forms of errors.