51+ Sample Appointment Letters

An appointment letter can be a letter used to set a specific date and time to meet a person, like a doctor, lawyer, dentist, or they can be your family and friends. An appointment letter can also mean a legally binding document that appoints an individual to a specific designation or position. It could be a promotion within a company or being appointed a certain reward from a high-ranking person.

To be ale to write this type of letter, one should know the importance of an appointment letter. The 60+ Sample Appointment Letters will show you why you should pay attention in writing an appointment letter.

Job Appointment Letter

Job Interview Appointment

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  • Doc

Size: 3 KB

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Missed Appointment Letters

Missed Appointment Notification Letter

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  • PDF

Size: 92 KB

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Patient Missed Appointment Letter

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  • PDF

Size: 76 KB

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What Should an Appointment Letter Contain?

An appointment letter should contain specific information about the appointment and its purpose. The purpose may vary depending on what kind of appointment it is going to be. Appointment Letters in Doc are also available. The following should be included in an appointment letter:

  • The date when the letter is sent
  • The name and address of both sender and receiver
  • What the appointment is all about
  • The date, time, and place of the appointment
  • The people who will be in the appointment
  • What will be discussed in the appointment
  • The sender’s contact number

How to Write an Appointment Letter for Employees

New employees should be oriented with their status, roles, and responsibility within the organization. An appointment letter is sent to them to highlight those things. Here are ways to write an appointment letter for employees.

  • Choose and Appointment Letter Format
  • Address the employee with a warm greeting.
  • Tell them the purpose of the letter.
  • Provide the details about their job, the duties and responsibilities, their work hours and work days, length of their probationary period, their salary, and their benefits that they can take advantage of.
  • Make your closing sound positive.
  • Have them affix their signature with their full name.

Appointment Request Letters

Business Appointment Request Letter

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  • PDF

Size: 91 KB

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Doctor Appointment Request Letter

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  • PDF

Size: 329 KB

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Appointment Letter Formats

Appointment Order Letter Format

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  • Doc

Size: 12 KB

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Appointment Request Letter Format

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  • PDF

Size: 67 KB

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Appointment Confirmation Letters

Job Appointment Confirmation Letter

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  • PDF

Size: 103 KB

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Interview Appointment Confirmation Letter

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  • PDF

Size: 3 KB

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Auditor Appointment Letters

Tax Auditor Appointment Letter

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  • PDF

Size: 34 KB

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Internal Auditor Appointment

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  • PDF

Size: 41 KB

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Appointment Letter Objectives

We make a lot of appointments every single day. Even a meet-up with your friends can be appointments. Appointments can now be made through phone calls, text massages, or through social networking sites, and it is easier that way. You think so? I think so too. For some, writing an appointment letter is such a task that scares them off their feet, most especially if it is addressed to an important person or someone with authority. That just makes it even harder. So what is the objective of writing an appointment letter?

  • Although appointments can be easily set through phone calls, there are still institutions who prefer appointment letters than phone calls. It wouldn’t be a disadvantage if you learn it.
  • To be able to set appointments. Not everybody is too busy, but it doesn’t mean that we don’t have to schedule an appointment to meet them. They also value their time, and to show you respect them too, it is just right that you write an appointment letter for them to know.
  • To avoid very sudden and impromptu meetings. Surprises are okay, but being forced to do something in a very short notice is not. If you would like to have an appointment with someone, give them enough time to think about it. We have Appointment Letter Examples that you might find helpful.
  • Writing business appointment letters lets you schedule or ask for an appointment in a formal manner.
  • To convey to the other party that you are interested to see them for some important matters.
  • To be able to talk with a person of authority.
  • An appointment letter will serve as your proof that you sent an appointment request for a specific date for a certain person in the event that they forget or misplaced your letter. That way they won’t think that you are assuming.

Agent Appointment Letters

Process Agent Appointment

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  • PDF

Size: 105 KB

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Commercial Agent Appointment

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  • PDF

Size: 80 KB

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Accountant Appointment Letters

Accounting Officer Appointment

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  • PDF

Size: 122 KB

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Accountant Job Appointment

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  • DOC

Size: 4 KB

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Business Appointment Letters

Business Meeting Appointment

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  • PDF

Size: 1 MB

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Business Appointment Request

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  • PDF

Size: 695 KB

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Bank Appointment Letters

Bank Clerk Appointment

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  • PDF

Size: 20 KB

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Bank Appointment Format

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  • PDF

Size: 90 KB

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Company Appointment Letters

Private Company Appointment

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  • PDF

Size: 74 KB

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Software Company Appointment

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  • Doc

Size: 16 KB

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What Is the Difference Between an Offer Letter and an Appointment Letter?

When you get yourself accepted for a job you applied for, you will be given an offer letter. This offer letter will tell you that you have passed the necessary requirements for such company and that they are happy to tell you that you are hired. It also includes your salary and your start date. An appointment letter is used when a certain employee needs to be promoted to a higher position or needs to be transferred to another department within the organization. We also have Board Appointment Letters.

How to Write an Appointment Letter to a Doctor?

We see the doctor when we need medical attention, like when we feel sick and tired. There are a lot of reasons why we do, so here are ways to write an appointment letter to the doctor.

  • Open your letter with a warm greeting.
  • Introduce yourself in the first part of the letter.
  • Tell them about the date and time of the appointment.
  • Mention the reason for seeing them and give them brief description of what you are feeling.
  • Provide your contact number so that they can contact you if needed. You can also check our Business Appointment Letters.

Contract Appointment Letters

Contract Labour Appointment

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  • Doc

Size: 10 KB

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Contract Staff Appointment

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  • PDF

Size: 288 KB

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Consultant Appointment Letters

Tax Consultant Appointment

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  • PDF

Size: 259 KB

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Professional Consultant Appointment

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  • PDF

Size: 14 KB

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Doctor Appointment Letters

Doctor Follow-Up Appointment

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  • PDF

Size: 22 KB

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Doctor Confirmation Appointment

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  • PDF

Size: 8 KB

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Director Appointment Letters

Independent Director Appointment Letter

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  • PDF

Size: 260 KB

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Director Appointment

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  • PDF

Size: 30 KB

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Employee Appointment Letters

Employee Appointment Confirmation Letter

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  • PDF

Size: 3 KB

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Contract Employee Appointment

cambridge-hr.com
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  • PDF

Size: 111 KB

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Hospital Appointment Letter

Hospital Staff Appointment Letter

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  • PDF

Size: 618 KB

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Internship Appointment Letter

Research Intern Appointment Sample

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  • Doc

Size: 9 KB

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Legal Appointment Letter

Legal Advisor Appointment

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  • PDF

Size: 99 KB

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Legal Consultant Appointment

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  • PDF

Size: 35 KB

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Meeting Appointment Letters

Sample Meeting Appointment

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  • PDF

Size: 68 KB

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Medical Appointment Letters

Missed Medical Appointment

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  • PDF

Size: 136 KB

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Health Care Representative Appointment

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  • PDF

Size: 20 KB

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General Appointment Letters

General Manager Appointment

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  • PDF

Size: 476 KB

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General Worker Appointment

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  • PDF

Size: 250 KB

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Passport Appointment Letters

Passport Renewal Appointment

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  • PDF

Size: 70 KB

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Passport Office Appointment Letter

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  • PDF

Size: 157 KB

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Representative Appointment Letters

Company Representative Appointment

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  • PDF

Size: 274 KB

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School Teacher Appointment

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  • PDF

Size: 6 KB

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Trainee Appointment Letter

Accounts Trainee Appointment Letter

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  • PDF

Size: 385 KB

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Visa Appointment Letter

Visa Interview Appointment Letter

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  • PDF

Size: 42 KB

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Visa Application Appointment Confirmation Letter

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  • PDF

Size: 670 KB

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Appointment Cancellation Letters

Dental Appointment Cancellation Letter

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  • PDF

Size: 489 KB

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Job Appointment Cancellation Letter

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  • PDF

Size: 92 KB

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Visit Appointment Letters

Customer Visit Appointment

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  • PDF

Size: 90 KB

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Business Visit Appointment

Details
File Format
  • PDF

Size: 142 KB

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Tips for Writing Appointment Letters

  • Appointment letters are formal letter, so a formal letter writing style should be used.
  • The opening greeting should be businesslike.
  • Start your letter with a little praise, but still in a businesslike manner to give it a positive note. Do not exaggerate as this may cause the reader to get offended or get the wrong impression.
  • Always remember to introduce yourself or your company so that the reader knows who you are. You may want to check Company Appointment Letters or Agent Appointment Letters.
  • Be clear and concise about the purpose of your appointment letter and provide details on what it is all about and what will be discussed.
  • Mention the date, time, and place of the appointment. If not, you can let the reader decide on a date, time, and location that is convenient for them.
  • Provide your contact details. Include the hours and days that you will be available in the event that they have to contact you.
  • Thank them for taking time to read your letter.
  • Use a closing greeting that is businesslike or simply write your name.
  • Don’t forget to affix your signature.
  • Before you send out your appointment letter, read it again. Check for spelling and grammar errors. Also have it proofread to avoid any forms of errors.

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