One key factor in preserving the safety of private and public facilities is through meticulous checking and maintenance. People are bound to use this in a day to day basis and it would be impossible not to ignore the fact that these areas, equipment or materials would eventually wear and tear. To make sure these are properly addressed performing a regular maintenance should be practiced. To make it more easier to do a facilities maintenance checklist can simplify the task as you have a thorough list to go through. Learn more about this by reading more in this article and don’t forget to check our free facilities maintenance checklist samples below:
4+ Facilities Maintenance Checklist Samples
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What Is a Facilities Maintenance Checklist?
Facilities management and maintenance has been practiced for a long time now, in fact businesses began outsourcing routine maintenance services like lighting, heating, and plumbing in an effort to reduce costs. It is the process of increasing the utility of a building by regularly servicing capital assets, commercial appliances, and areas inside or around a building, With the use of a facilities maintenance checklist, management or any hired specialist would have a tool that would aid them and ensure consistency and completeness in carrying out the task of performing a routine servicing.
The most common properties that requires a facility maintenance are offices, malls, hospitals, universities and many more. These are places with usual high foot traffic and thus it is unavoidable that the facilities or equipment used would deplete overtime.
How to Create a Facilities Maintenance Checklist?
Irregular compliance to a facilities maintenance checklist can cause mild issues in shorter periods and severe, even life-threatening security problems down the line. Sometimes also referred to a preventive maintenance checklist in a much broader sense, this is one essential way to keep various aspects of building maintenance safe by periodical planning, checkups, and maintenance activities. A lot of areas are often covered such as the general building system, infrastructure, interior equipment and the exterior or surrounding areas. Since each building have different structures a facilities maintenance checklist can include the following aspects that require attention:
I. Fire Equipment
As a general rule of constructing any commercial property and in compliance with the law and safety policies, building structures are required to have a fire equipment inside their property. Fire extinguishers must be serviced at least once a year, while door and crawl spaces should be inspected more often. If you have a sprinkler system installed, it should also undergo preventative maintenance together with the rest of the equipment.
II. Interior Aspect
An interior aspect of the building may include doors which can be made of wood or glass, window panels, stairs or ladders, elevators and other visible equipment found inside of the property. Small parts, such as hinges, locks, and handles can break faster and thus prevent proper door functioning so it is important to include this in your check up.
At times plumbing defects take time to show its defect, but with a checklist you can be reminded to check if any of the equipment needs replacement to avoid bigger issues from arising. Irrigation system maintenance is sometimes done as part of plumbing activities, but it can also include additional checkups done by specialists.
IV. Lighting System
It would be very inconvenient for those working inside the building or for any customers to find lights blinking on and off or worst a black out due to a faulty electric line. Thus, periodical check-ups of the lighting system must be part of the facility management checklist, and the power supply must be inspected on daily basis.
V. Heating and Cooling System
Airconditioned or heating equipment are relied on during warm and cold months so business can go on as usual, so these equipment would require cleaning and regular maintenance as, although it won’t automatically break your business, it is one of the most common complaints by staff and customers, majorly affecting employee’s performance and discontentment amongst customers.
VI. Exterior Areas
Building arches, eaves and canopies should be inspected carefully as they tend to ruin more often due to environmental elements. Property grounds such as parking areas, landscaping, and even snow removal should be routinely checked to make sure of everyone’s safety.
VII. Control Panels and Electrical Wiring
Ensure that all control panels are working properly such as the fire alarms, automatic door system, security cameras and even the WIFI control box. Check if there are any loose or exposed wires as not to spark any fire accidents or fatally injuring some one due to electrocution.
What Is a Facility Management?
This is a professional management which comprises of encompasses multiple disciplines to ensure functionality, comfort, safety and efficiency of the building and ground, infrastructure and real estate by integrating people, place, process and technology.
What Are Safety Policies?
Safety policies in a working environment are procedures or guidelines that companies prepare in order to protect and safe guard the well being of their employees and assets. Often surpassing the requirements set out by the laws or by the standard practices of the industry.
What Does a Maintenance Manager Do?
There are a lot of benefits when it comes to regularly conducting a facilities maintenance aside from safe guarding your property and the people who uses it. Having properly managed facilities is important for saving on costs. Managing your equipment and premises will make maintenance issues fewer and helping you save on costs significantly. It also allows you to focus more on prevention rather than treatment, since you can deal with problems before hand.
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