Every workplace needs to do preventive maintenance to their facilities and tools and equipment for longevity and efficiency for the day-to-day operations. Without preventive maintenance, a workplace is more likely to face a lot of technical and mechanical problems that cost money and time to the business. If you’re planning to do preventive maintenance for your company, you should start with a checklist first before determining the aspects that need to be maintained. To know what aspects should be included for your business’ preventive maintenance, keep reading the article.
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What Is Preventive Maintenance?
Preventive maintenance is the process of taking necessary precautions to prevent hazardous situations such as accidents or equipment errors from happening. The goal of preventive maintenance is to reduce the chances of accidents and hazards occurring that could greatly interrupt the operations of your business. This will also help your employees be more comfortable that they are working in safe conditions.
How to Make a Preventive Maintenance Checklist
Preventive maintenance for tools and equipment depends on your workplace, but most of these places have machines, facilities, and network technology to aid in daily operations. So, the checklist guide below will focus on those aspects. This guide can help make your business operations to be more efficient and safer. If you need to write a preventive maintenance checklist that is not present below, you can use the guide below as your starting point:
Preventive Maintenance for the Building
- There should be enough space between desks, furniture, machines inside the workplace to make it easier for people to navigate around.
- Safety and caution areas should be marked.
- Corridors, aisles, stairways, walkways, entrances, and exits must be clear of any obstructions. These spaces should be cleaned regularly.
- Wires must be placed securely to avoid hazards. Repair wires if they are damaged.
- Stairway railings must be checked always to ensure there are no damages to them.
- Structural elements of the building must be inspected to avoid damage that could harm the business, people, or equipment inside it.
- Check and repair the electrical and plumbing systems of the building at least once a year.
- Make sure your fire safety plan is in compliance with regulations from the government. Check your fire detectors regularly to see if they’re still working.
- Examine your parking spaces to make sure they are safe spaces
- Check the ceilings and roof for leaks or damage at least once a year.
Preventive Maintenance for Network Systems
- Assess your network security and identify threats that could harm your data. Change your network passwords from time to time.
- Remind employees to comply with cyber safety practices. Train them on how to avoid getting victimized by hacking or scamming from the internet.
Preventive Maintenance for Machines
- Tools must be inspected regularly. They should all be functional. If they are worn or damaged, replace them.
- Machinery must be clear of debris and should be properly cleaned every day, especially the equipment that is in direct contact with materials frequently.
- A routine check of all machinery fluid levels and air filters. Replace them as needed.
- All machines must be calibrated regularly for inefficiencies.
- Check all power sources, motor, and engine of machines at least three times a year.
Keep this list handy and use it to tailor your plan as needed for your operation,
Make sure to understand all aspects that need to go through preventive maintenance. Evaluate all your inventory; check if their performance is still efficient, know if the equipment and tools are quality products, study the specifications of all the machines used in the offices, and familiarize yourself with how to maintain them.
How much does preventive maintenance cost?
To determine the budget you’re going to allocate for preventive maintenance, add up the total cost of the reactive maintenance done last year and the value of all your equipment. This will determine the amount you can save from doing corrective maintenance.
What are the five types of maintenance?
The five types of maintenance area: corrective, preventive, condition-based, predictive, and predetermined.
Don’t forget to make documentation of the preventive maintenance (aside from making this checklist); create a preventive maintenance plan and map out the process of doing it to educate other workers in the building on how to do preventive maintenance. Investing in regular preventive maintenance can greatly help your employees safe from harm as much as possible and it can help keep the productivity and efficiency rate of the business. If you’re ready to create a preventive maintenance checklist in your workplace, try the sample templates provided above to help you get started.
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