Are you a team leader or project manager of your company? Or perhaps are you a technical writer or a media professional?  One of the essential tasks that you need to be skilled at is documenting several core processes of your project or work. But what if you are just starting in your job and you are still not fully informed about this matter? In this article, we are glad to help you gain insight for your success with the use of our guide and downloadable plan samples especially when you create your project plan or action plan for your business. Keep on reading!

FREE 10+ Documentation Plan Samples

1. Document Management Plan Template

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  • Word

Size: 64 KB

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2. Sample Documentation Policy Plan

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  • PDF

Size: 310 KB

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3. Documentation Project Plan

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  • PDF

Size: 344 KB

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4. Simple Documentation Plan Template

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  • PDF

Size: 95 KB

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5. Summary of Documentation Plan

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  • PDF

Size: 64 KB

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6. Sample Training Documentation Plan

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  • PDF

Size: 73 KB

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7. Video Documentation Plan Template

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  • PDF

Size: 242 KB

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8. Format of Draft Documentation Plan

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  • PDF

Size: 159 KB

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9. Legacy Documentation Plan Sample

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  • PDF

Size: 103 KB

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10. Basic Documentation Plan Template

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  • PDF

Size: 219 KB

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11. Documentation Plan in PDF Template

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  • PDF

Size: 25 KB

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What is a Documentation Plan?

Typically, a team leader or  project leader, as well as technical writers need a documentation plan to create the framework of the details of the work to be accomplished. It helps in organizing the entire processes within the team, and allows everyone to attain access to the integral data. A documentation plan can include different kinds of elements.

How to Write a Documentation Plan

The book “Essentials of Language Documentation” said that there exists a significant concern for documentation in archiving, to make sure that materials are in a proper format for long-term preservation and future use.   In this section, we provide some useful tips that you should think consciously in developing your own documentation plan: 

1. Define your goals and objectives

What are the important steps you need to do so that you will be able to achieve your goals? Which objectives are most crucial? How will you know and make an analysis on your progress in achieving our goals? You must define your distinct and measurable goals and objectives when writing your documentation plan. 

2. Gather important data

Use some research tools and methods when gathering the essential data. You  may conduct some surveys, interviews, and other ways that will assist you in obtaining the data that you need for your plan.

3.  Use simple words 

William Albert Allardan, an American documentary photographer, once said: “What’s really important is to simplify. The work of most photographers would be improved immensely if they could do one thing: get rid of the extraneous. If you strive for simplicity, you are more likely to reach the viewer.” Indeed, you need to use simple words, terms, and phrases in order to make your documentation plan appealing for your readers.

4. Revise your plan 

Revision is a significant step in correcting and improving a certain work like an essay, a poem, a song, a book, an article, or any creative product made. Perhaps there are times that you don’t want to edit your work for some reasons but consider these words said by Kelly Barnhill: “That’s the magic of revisions – every cut is necessary, and every cut hurts, but something new always grows.”

 

FAQs

What’s the importance of a documentation plan?

An article explained that a documentation plan is important in scheduling and allocating resources to create and maintain technical content deliverables for a specified project or product. It provides some information about the audiences, content types and output media, and gives a schedule for development and completion of deliverables.

What are some examples of documentation?

Some examples of documentation are user guides, white papers, online help, and quick-reference guides. Paper or hard-copy documentation has become less common.

What are the 4 types of documentation?

The 4 types of documentation are learning-oriented tutorials, goal-oriented how-to guides, understanding-oriented discussions., and information-oriented reference material.

How do you write good documentation?

Choose words that are clear and appealing. Include all the important aspects of the project. Make sure that your input has the latest information. Also, make your documentation skimmable to allow your readers find the useful content.

Therefore, you need to be able to write an appealing documentation plan that  contains diverse elements. Provide the latest information and incorporate both media and text in your plan. It needs to be structured so that researchers and other people can easily use and compile your work for future use. To assist you in your documentation work, you can learn and apply the tips mentioned in this article. Plus, we have included several plan samples that you can download. 

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