The Official Letter should be on the company’s letterhead and the person writing the letter should be the authorized to do so. Name of the company who is writing the letter, Name of the writer, Designation of the writer, Address of company along with similar details of recipients should typically for the basic content.
The subject can be the services offered, the deed executed, grievances, warranty clauses, operational deficiency. The reference can vary from order clauses, guarantee clauses, phone call, personal discussions, advertisement, email etc. The template for official letter can be downloaded from the net in word or PDF format as the desired template.
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