Job seekers go through a ton of stages when it comes to applying for suitable jobs that are deemed to be a good fit for them. They submit resumes and cover letters, fill out application forms, and go through a series of interviews to prove themselves worthy of the position. As a hiring manager or a recruiter, it is part of your job to let these applicants know if they have been considered or the other way around.

Once you have considered an applicant to become an employee, it is right and just to present them a job offer letter. This letter will cover a lot of factors: from letting them know what is expected of them, to what they will be getting once they start their employment in the company, as well as termination processes and when it would be applicable.

Should you have been given the task of being assigned to draft an offer letter, it would be great to be prepared for what you must include in these letters. Stay tuned as we will give you a breakdown of the inclusions that is needed for these kinds of letters!

Job Employment Offer Letter

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This sample employment offer letter comes in PDF file for convenience and compatibility purposes. It will be a great document to have in your portable devices.

What Is an Offer Letter?

Before we go discussing the elements that should be present in your offer letter, we should first talk about what a job letter is all about. To make things simple, an offer letter is a document that is sent via email or personally handed out to a potential employee that confirms the fact that they have been considered to be part of the company.

What Is Included in an Offer Letter?

The content of your offer letter is of utmost importance. It particularly contains what the new hire is expected to do as well as other aspects of the job assigned to him/her. Usually, these letters will include the following items:

  • Position or the job title that has been offered to the new employee.
  • Cash compensation such as how much it is going to be, the basis of the compensation, and the frequency of salary release.
  • Bonus (or Commission) potential, the basis, how it will be calculated, and when it would be released.
  • Hours of work and the duration (i.e., the number of hours to be rendered on a daily basis and the number of days to be rendered in a week).
  • Employee benefits such as health care benefits, insurance, and retirement benefits.
  • Stock options that will indicate when the new employee will be eligible to buy company stocks and the minimum and maximum stocks they can purchase.
  • Employment relationship that will elaborate on the nature of the employer-employee relationship.
  • Termination and when it will be applicable. This section may also discuss suspensions and company sanctions.


Typically, the items included in the job offer letter should be personally discussed with the new employee. However, it is important that a written document confirming what has been discussed be handed out. A document that has been affixed with signatures will also aid in protecting you and your employee from any dispute that may arise related to the employment.

Editable Employment Job Offer Letter

A good example of an offer letter that gives a good breakdown of what is covered by these types of letters is this sample employment offer letter. With this being in DOCX file format, it will relatively be easy to use and edit for your offer letter needs.

Sample Free Employee Job Offer Letter

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This sample employment offer letter is another good example of a cover letter that gives a good outline of what is needed in an offer letter. This even has a section that the new employee can fill out as a response to whether they have agreed and accepted the offer.

We hope that you learned a thing or two about the basics of offer letters. With this guide, we hope to have given you a whole new perspective of what you should write on your offer letters. Good luck!

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